Official UK procurement notice
CSC25164 Holiday Activities and Food Programme (HAF) Open Framework
Authority: Torbay Council (Local council)
What is being bought5 lots · detail below
Published requirement descriptionTorbay Council has been successful in obtaining grant funding by the Department for Education (DfE) to roll out a Holiday Activities and Food Programme for 2026.
The purpose of the funding is to ensure that children and young people have access to food and activities over the school holiday periods where they are eligible for Free School Meals. Local Authorities require face-to-face provision over the school holidays. The number of children / young people eligible for the provision is estimated to be around 5,451. As a minimum, it's expected that roughly 20-25% of those eligible will take up the offer per School Holiday.
Torbay Council are procuring an open framework for this requirement. The time period of the framework and the reopening arrangements are subject to confirmed funding from the DfE.
- The authority expects to re-tender this requirement around 2 Dec 2026, 23:59 GMT.
CPV: Children's holiday-camp services · Other community, social and personal services · Social work and related services
How this framework works
From the published notice- Type
- Closed framework · open framework scheme (admission reopens)
- Call-offs
- call-offs may be awarded directly or by further competition
- Bids received
- 6 bids on the busiest of 4 lots · 11 suppliers appointed
- Framework period
- 1 yr · up to 7 yrs 11 mo from 3 Apr 2026
- Scheme runs until
- 2 Apr 2034
Published description of the framework
The Framework will be re-opened on an annual basis.
When the framework reopens, Applicants already awarded a place on the current framework will have the option of:
- Being assessed on a tender relating to the previous framework award; or
- Submitting a new tender for assessment; or
- Leaving the framework - Not applying for a place on the new framework
Applicants may be re-ranked on the framework following the assessment of new tenders.
Lots and requirements (5)Procurement structure
5 lots · all with a published value · a supplier may bid for at most 4 and win at most 4 of them · same conditions of participation on every lot · evaluation weights differ by lotEvery one of these 2 lots carries the same published figure, £1,411,200: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.
Lot #1Torquay Based SitesAwardedRenewalceiling above
The source published no individual description for this lot.
- Economic & financial standing
Financial Capacity
Confirmation of ability to obtain relevant insurances after contract award but before delivery start
Further information can be found in Part 4 Procurement Specific Questionnaire and Section C2.3 of Part 1 Information.
- Technical & professional ability
Data Protection
Modern Slavery
Further information can be found in Part 4 Procurement Specific Questionnaire and Section C2.3 of Part 1 Information.
Lot #2Paignton Based SitesAwardedceiling above
The source published no individual description for this lot.
- Economic & financial standing
Financial Capacity
Confirmation of ability to obtain relevant insurances after contract award but before delivery start
Further information can be found in Part 4 Procurement Specific Questionnaire and Section C2.3 of Part 1 Information.
- Technical & professional ability
Data Protection
Modern Slavery
Further information can be found in Part 4 Procurement Specific Questionnaire and Section C2.3 of Part 1 Information.
Lot #3Brixham Based SitesAwardedPublished value£403,200
Lot 3 - HAF provision at Brixham Based Sites
- Economic & financial standing
Financial Capacity
Confirmation of ability to obtain relevant insurances after contract award but before delivery start
Further information can be found in Part 4 Procurement Specific Questionnaire and Section C2.3 of Part 1 Information.
- Technical & professional ability
Data Protection
Modern Slavery
Further information can be found in Part 4 Procurement Specific Questionnaire and Section C2.3 of Part 1 Information.
Lot #4Provision for 13-16 year oldsAwardedPublished value£403,200
The source published no individual description for this lot.
- Economic & financial standing
Financial Capacity
Confirmation of ability to obtain relevant insurances after contract award but before delivery start
Further information can be found in Part 4 Procurement Specific Questionnaire and Section C2.3 of Part 1 Information.
- Technical & professional ability
Data Protection
Modern Slavery
Further information can be found in Part 4 Procurement Specific Questionnaire and Section C2.3 of Part 1 Information.
Lot #5Provision for Children with Complex SendAwardedPublished value£216,000
The source published no individual description for this lot.
- Economic & financial standing
Financial Capacity
Confirmation of ability to obtain relevant insurances after contract award but before delivery start
Further information can be found in Part 4 Procurement Specific Questionnaire and Section C2.3 of Part 1 Information.
- Technical & professional ability
Data Protection
Modern Slavery
Further information can be found in Part 4 Procurement Specific Questionnaire and Section C2.3 of Part 1 Information.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lots publish different evaluation splits; there is no single procedure weighting.
| Lot | Quality | Price | Split |
|---|---|---|---|
| 1 · Torquay Based Sites | 70% | 30% | |
| 2 · Paignton Based Sites | 70% | 30% | |
| 3 · Brixham Based Sites | 70% | 30% | |
| 4 · Provision for 13-16 year olds | 70% | 30% | |
| 5 · Provision for Children with Complex Send | 70% | 30% |
- Economic & financial standing
Financial Capacity
Confirmation of ability to obtain relevant insurances after contract award but before delivery start
Further information can be found in Part 4 Procurement Specific Questionnaire and Section C2.3 of Part 1 Information.
- Technical & professional ability
Data Protection
Modern Slavery
Further information can be found in Part 4 Procurement Specific Questionnaire and Section C2.3 of Part 1 Information.
- Price carries 30 points on every lot: a 10% discount moves about 3 points.
- “CSC25164 Holiday Activities and Food Programme (HAF) Open Framework” is a framework: the contest is a place on its panel, not a single contract: call-offs may be direct or by further competition.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Light touch regime
- Commercial structure
- Open framework scheme
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · next expected 2 Dec 2026
- First published
- 23 Oct 2025, 10:42 BST
- Last source update
- 28 Jul 2026, 15:11 BST
- Award evaluation window
- Submission end – 23 Feb 2026
- Authority reference
CSC25164- FTS notice number
2025/S 000-079187- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05d232Find a Tender- Contract terms summary
In consideration of the provision of the Services by the Supplier in accordance with the terms and conditions of this Contract, the Authority shall pay the Charges to the Supplier.
The Charges shall be calculated as set out in the Payment Schedule.
Unless otherwise stated in the Payment Schedule the Charges:
(a) shall be payable from the Commencement Date;
(b) shall remain fixed during the Term unless agreed by both parties; and
(c) are the entire price payable by the Authority to the Supplier in respect of the Ser-vices and includes, without limitation, any royalties, licence fees, supplies and all consumables used by the Supplier, travel costs, accommodation expenses and the cost of Supplier Personnel.
The Authority shall pay each properly submitted invoice received by the Supplier within 30 days of the date when Authority has determined that the invoice is a valid and undisputed in-voice. The Supplier shall accept payment electronically via BACS.
Further information on payment terms can be found in section 3 of the Call-Off Contract.
- Risks
Risk - Tendering for framework prior to confirmation from DfE of funding
Modification required if risk arises - Not award call-off contracts or delay start of Framework.
Risk - Changes to procurement process and delivery requirements reduces number of provisions bid for.
Modification required if risk arises - Re-open framework opportunity early
Further risk information:
Additional information on risks can be found in Section B5 of Part 2 Specification.
How it was run
Official notice- Appointment period ends
- 14 Jan 2026, 12:00 GMT
- Clarification deadline
- 17 Dec 2025, 12:00 GMT
- Electronic submission
- Allowed
- Accepted languages
- en
In order to provide unrestricted, full, direct and free of charge access to the Tender Documents the Authority is providing the Documents in PDF format in the Opportunities Area of the ProContract e-Tendering portal at www.supplyingthesouthwest.org.uk ↗
In order to access amendable versions of the Documents and to submit a response Applicants must be registered as Suppliers on ProContract. Applicants should then express an interest in the opportunity and download the Word and Excel format Documents for completion and submission.
Timeline
23 Oct 2025 → 28 Jul 2026 · 10 dates- Planning notice published367 days ago23 Oct 2025, 10:42 BST
- Market engagement352 days ago6 Nov 2025, 23:59 GMT
Torbay Council is seeking to invite the market to participate in a market engagement event for the provision of Holiday Activities and Food Programme.
This event will provide the opportunity for organisations to learn more about Torbay’s Council’s vision for the provision and understand changes that are being proposed to the delivery of HAF. The event will cover the following areas for discussion:
- To provide an overview of Torbay Council’s current proposals for HAF provision and the requirements providers will need to adhere to in their delivery.
- To provide an overview of the procurement process, further details of an open framework and procurement timeframe.
Providers can access further information on the Market Event and how to book a place by accessing the opportunity on www.supplyingthesouthwest.org.uk ↗ under reference DN795225.
- Tender notice published326 days ago3 Dec 2025, 09:48 GMT
- Clarification questions by312 days ago17 Dec 2025, 12:00 GMT
- Next notice expected290 days ago7 Jan 2026, 23:59 GMT
- Admission / appointment period ends284 days ago · period end, not a bid countdown14 Jan 2026, 12:00 GMT
- Assessment summaries sent244 days ago23 Feb 2026
- Award decision expected by243 days ago23 Feb 2026, 23:59 GMT
- Contract starts206 days ago3 Apr 2026, 00:00 BST
- Latest notice published89 days ago28 Jul 2026, 15:11 BST
Notice history
10 events · 4 releases on Find a Tender · since 23 Oct 2025- Preliminary market engagement notice published23 Oct 2025, 10:42 BSTUK2
- Tender notice published3 Dec 2025, 09:48 GMTUK4
- Published value updated to £4,000,0003 Dec 2025, 09:48 GMTwas £1,000,000
- Status changed to active3 Dec 2025, 09:48 GMT
- Procurement method changed3 Dec 2025, 09:48 GMT
- Deadline published: 14 Jan 2026, 12:00 GMT3 Dec 2025, 09:48 GMT
- Contract award notice published23 Feb 2026, 11:32 GMTUK6
- Status changed to complete23 Feb 2026, 11:32 GMT
- Contract signature expected2 Mar 2026, 23:59 GMTscheduled
- Contract details notice published28 Jul 2026, 15:11 BSTUK7
Routine re-releases (4)
- 2025-10: 1 release · 23 Oct 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Torquay Based Sites1 award | |||
| ACHIEVE4ALL LTDSME, KINETIC SPORTS GROUP LIMITEDSME, PRO-COACHING EDUCATION LIMITEDSME, Plymouth Argyle Community TrustSME, Plymouth Argyle Football in the Community TrustSME, SHEAR SOCCER LTDSME +1 more3 Apr 2026 – 2 Apr 2027Options: Changes to the Contract are permitted where: a) the change does not result in the total value of the Contract exceeding the spend threshold for the tender process undertaken; and b) the value of the change does not exceed 50% of the total contract; and c) the change does not alter the scope or nature of the contract; and d) the duration of the Contract is not extended beyond the tendered term. | £135,615 | 18 Feb 2026 | Awarded |
| Lot 2 · Paignton Based Sites1 award | |||
| KINETIC SPORTS GROUP LIMITEDSME, PRO-COACHING EDUCATION LIMITEDSME, Plymouth Argyle Community TrustSME, Plymouth Argyle Football in the Community TrustSME, SHEAR SOCCER LTDSME3 Apr 2026 – 2 Apr 2027Options: Changes to the Contract are permitted where: a) the change does not result in the total value of the Contract exceeding the spend threshold for the tender process undertaken; and b) the value of the change does not exceed 50% of the total contract; and c) the change does not alter the scope or nature of the contract; and d) the duration of the Contract is not extended beyond the tendered term. | £92,404 | 18 Feb 2026 | Awarded |
| Lot 3 · Brixham Based Sites1 award | |||
| supplier not published | — | 18 Feb 2026 | Awarded |
| Lot 4 · Provision for 13-16 year olds1 award | |||
| PRO-COACHING EDUCATION LIMITEDSME, Plymouth Argyle Community TrustSME, Plymouth Argyle Football in the Community TrustSME, Torquay United Community Sports Trust3 Apr 2026 – 2 Apr 2027Options: Changes to the Contract are permitted where: a) the change does not result in the total value of the Contract exceeding the spend threshold for the tender process undertaken; and b) the value of the change does not exceed 50% of the total contract; and c) the change does not alter the scope or nature of the contract; and d) the duration of the Contract is not extended beyond the tendered term. | £29,948 | 18 Feb 2026 | Awarded |
| Lot 5 · Provision for Children with Complex Send1 award | |||
| BreadForLife.LtdSME, TALEBLAZERS CICSMEVCSE, TURNING HEADS-CHANGING PERCEPTIONS AND LIVES CICVCSE, Turning HeadsVCSE3 Apr 2026 – 2 Apr 2027Options: Changes to the Contract are permitted where: a) the change does not result in the total value of the Contract exceeding the spend threshold for the tender process undertaken; and b) the value of the change does not exceed 50% of the total contract; and c) the change does not alter the scope or nature of the contract; and d) the duration of the Contract is not extended beyond the tendered term. | £54,152 | 18 Feb 2026 | Awarded |
Contracts
Torquay Based Sites · ACHIEVE4ALL LTDSME, KINETIC SPORTS GROUP LIMITEDSME, PRO-COACHING EDUCATION LIMITEDSME, Plymouth Argyle Community TrustSME, Plymouth Argyle Football in the Community TrustSME, SHEAR SOCCER LTDSME +1 more
- Signed
- 2 Mar 2026
- Value
- £135,615
- Period
- 3 Apr 2026 – 2 Apr 2027
- Status
- active
- Options
- The right to additional purchases while the contract is valid. Changes to the Contract are permitted where: a) the change does not result in the total value of the Contract exceeding the spend threshold for the tender process undertaken; and b) the value of the change does not exceed 50% of the total contract; and c) the change does not alter the scope or nature of the contract; and d) the duration of the Contract is not extended beyond the tendered term.
Lot 2: Paignton Based Sites · KINETIC SPORTS GROUP LIMITEDSME, PRO-COACHING EDUCATION LIMITEDSME, Plymouth Argyle Community TrustSME, Plymouth Argyle Football in the Community TrustSME, SHEAR SOCCER LTDSME
- Signed
- 2 Mar 2026
- Value
- £92,404
- Period
- 3 Apr 2026 – 2 Apr 2027
- Status
- active
- Options
- The right to additional purchases while the contract is valid. Changes to the Contract are permitted where: a) the change does not result in the total value of the Contract exceeding the spend threshold for the tender process undertaken; and b) the value of the change does not exceed 50% of the total contract; and c) the change does not alter the scope or nature of the contract; and d) the duration of the Contract is not extended beyond the tendered term.
Lot 4: Provision for 13-16 year olds · PRO-COACHING EDUCATION LIMITEDSME, Plymouth Argyle Community TrustSME, Plymouth Argyle Football in the Community TrustSME, Torquay United Community Sports Trust
- Signed
- 2 Mar 2026
- Value
- £29,948
- Period
- 3 Apr 2026 – 2 Apr 2027
- Status
- active
- Options
- The right to additional purchases while the contract is valid. Changes to the Contract are permitted where: a) the change does not result in the total value of the Contract exceeding the spend threshold for the tender process undertaken; and b) the value of the change does not exceed 50% of the total contract; and c) the change does not alter the scope or nature of the contract; and d) the duration of the Contract is not extended beyond the tendered term.
Lot 5: Provision for Children with Complex SEND · BreadForLife.LtdSME, TALEBLAZERS CICSMEVCSE, TURNING HEADS-CHANGING PERCEPTIONS AND LIVES CICVCSE, Turning HeadsVCSE
- Signed
- 2 Mar 2026
- Value
- £47,722
- Period
- 3 Apr 2026 – 2 Apr 2027
- Status
- active
- Options
- The right to additional purchases while the contract is valid. Changes to the Contract are permitted where: a) the change does not result in the total value of the Contract exceeding the spend threshold for the tender process undertaken; and b) the value of the change does not exceed 50% of the total contract; and c) the change does not alter the scope or nature of the contract; and d) the duration of the Contract is not extended beyond the tendered term.
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Torquay Based Sites | 6final-stage tenders | 6 | 0 | — |
| 2 · Paignton Based Sites | 4final-stage tenders | 4 | 0 | — |
| 4 · Provision for 13-16 year olds | 3final-stage tenders | 3 | 0 | — |
| 5 · Provision for Children with Complex Send | 3final-stage tenders | 1 | 2 | — |
Contracting authority & participating public bodies
Framework contractors & participating bidders
17 commercial parties on the notice- ACHIEVE4ALL LTDFramework contractor
- ACHIEVE4ALL LTDFramework contractor
- BreadForLife.LtdFramework contractor
- KINETIC SPORTS GROUP LIMITEDFramework contractor
- KINETIC SPORTS GROUP LIMITEDFramework contractor
- PLYMOUTH ARGYLE FOOTBALL IN THE COMMUNITY TRUSTFramework contractor
- PLYMOUTH ARGYLE FOOTBALL IN THE COMMUNITY TRUSTFramework contractor
- PRO-COACHING EDUCATION LIMITEDFramework contractor
- PRO-COACHING EDUCATION LIMITEDFramework contractor
- SHEAR SOCCER LTDFramework contractor
Show 7 more suppliers
- SHEAR SOCCER LTDFramework contractor
- TALEBLAZERS CICFramework contractor
- TALEBLAZERS CICFramework contractor
- TORQUAY UNITED COMMUNITY SPORTS TRUST LTDFramework contractor
- TORQUAY UNITED COMMUNITY SPORTS TRUST LTDFramework contractor
- TURNING HEADS-CHANGING PERCEPTIONS AND LIVES CICFramework contractor
- TURNING HEADS-CHANGING PERCEPTIONS AND LIVES CICFramework contractor
Official documents & specifications (12)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications In order to provide unrestricted, full, direct and free of charge access to the Tender Documents, the Authority is providing the documents in PDF in the Opportunities Area of the ProContract e-tendering portal at https://www.supplyingthesouthwest.org.uk/ In order to access amenda…
Notices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
Show 3 more notices
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender