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Published 1 Sept 2025, 17:12 BST

Official UK procurement notice

RCC-1529 Fleet Maintenance · UK public procurement notice

Official notice

Authority: Rutland County Council (Local council)

ServicesBelow threshold - open competitionBelow thresholdReserved for SMEs and VCSEsReserved: E10000018SME suitableVCSE suitable
Sectors: Repair & Maintenance (50) Delivery: East Midlands (UKF2)
Published estimate£155,000≈ £52k / year · £186,000 inc. VAT
Submissions closed 13 Oct 2025awarded 14 Jan 2026
Awarded to Ian Bryers Car & Commercial
Contract term 3 yrsends 1 Mar 2029 · up to 1 Mar 2031 with extensions · starts 1 Mar 2026

What is being bought

Published requirement description

Rutland County Council were seeking suppliers who were able to maintain, repair and service the Rutland County Council (RCC) transport operations fleet of minibuses and other vehicles in line with manufacturers' recommendations. To keep them in good, roadworthy, and lawful condition. The transport operations team are based at Oakham Enterprise Park.

CPV: Repair and maintenance services

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 3 yrsSMEVCSEPublished value£155,000
Contract period: 1 Mar 2026 – 1 Mar 2029 (3 yrs) · up to 1 Mar 2031 with extensionsValue: £155,000 exc. VAT · £186,000 inc. VAT
Delivery: East MidlandsEligibility: SME eligibleVCSE eligible
Extensions: At the sole discretion of the Council.
50000000 Repair and maintenance services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lot awarding rule: Price - 60% Quality - 40% Question 1 - 10% Question 2 - 10% Question 3 - 10% Question 4 - 10%

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
1 Sept 2025, 17:12 BST
Last source update
21 Jan 2026, 09:08 GMT
Authority reference
DN789102
FTS notice number
2025/S 000-052958
Latest notice
Contract details notice (UK7)
Classification (CPV)
Repair and maintenance services
Delivery area
East Midlands (UKF2)
Official registry OCID
ocds-h6vhtk-0591ad Find a Tender
Contract terms
Reserved participation area
E10000018

How it was run

Official notice
Run through: East Midlands Tendering
Supplier login requiredElectronic submission allowed
Access & registration note: Free regional portal
Submission deadline
13 Oct 2025, 12:00 BST
Clarification deadline
6 Oct 2025, 16:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

www.eastmidstenders.org ↗

Timeline

1 Sept 2025 → 1 Mar 2026 · 5 dates
  1. Tender notice published
    1 Sept 2025, 17:12 BST
  2. Clarification questions by380 days ago
    6 Oct 2025, 16:00 BST
  3. Submission deadline373 days ago
    13 Oct 2025, 12:00 BST
  4. Latest notice published273 days ago
    21 Jan 2026, 09:08 GMT
  5. Contract starts235 days ago
    1 Mar 2026

Notice history

4 events · 3 releases on Find a Tender · since 1 Sept 2025
  1. Tender notice published
    1 Sept 2025, 17:12 BST
    UK4
  2. Tender notice published
    1 Sept 2025, 17:18 BST
    UK4
  3. Contract details notice published
    21 Jan 2026, 09:08 GMT
    UK7
  4. Status changed to complete
    21 Jan 2026, 09:08 GMT
Published amendments (1)

No changes made

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £155,0001 contract exc. VAT
Contracts signed 1latest 14 Jan 2026
Awarded toValueDateStatus
Ian Bryers Car & CommercialSME£155,000 †—Awarded

Contracts

  • Contract 1 · Ian Bryers Car & CommercialSME

    Signed
    14 Jan 2026
    Value
    £155,000
    Period
    1 Apr 2026 – 31 Mar 2029 · up to 31 Mar 2031 with extensions
    Status
    active
    Extensions
    At the sole discretion of the Council

Contracting authority & participating public bodies

2 public bodies on the notice

Rutland County Council

Contracting authorityPublic authority - sub-central government GB-PPON: PMQJ-3429-NZWQ Catmos House, Oakham, East Midlands, LE15 6HPContact email

Other public bodies

  • Welland ProcurementProcess contact pointProcuring entityBuyerGB-PPON: PVMQ-1845-NYPP Melton Mowbray, East MidlandsContact email

Bidders & participating suppliers

1 commercial party on the notice
  • Ian Bryers Car & CommercialAwarded supplierGB-PPON: PRLH-2358-CRHQ 9 old station yard, ashwell,, oakham, East Midlands, LE15 7SPContact email

Official documents & specifications (4)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender