Official UK procurement notice
RBWM Grounds Maintenance Services (Re-run)
Authority: Royal Borough of Windsor & Maidenhead (Local council)
Sectors: Agricultural, forestry, horticultural, aquacultural and apicultural services (77) Delivery: South East (UKJ11)
Published estimate£37,500,000≈ £6.8m / year · £45,000,000 inc. VAT
Submissions closed 2 Jan 2026awarded 18 Mar 2026
Awarded to Glendale Countryside Limited
Contract term 5 yrs 6 moends 30 Sept 2031 · up to 1 Oct 2041 with extensions · starts 1 Apr 2026
What is being bought
Published requirement descriptionRBWM is seeking a grounds maintenance service provider to provide a range of grounds maintenance services across the borough. This will include, but is not limited to: verge maintenance, grass cutting, parks and open spaces maintenance, cemeteries maintenance and handyman/handyperson services. This will be a single contract.
- Not divided into lots: In principle, the contract could have been divided into lots (for instance, by geography (e.g. a Windsor contract, a Maidenhead contract) or by specialism (e.g. a grass-cutting contract), however there remained no internal or external (market) appetite to do so. An extensive market engagement exercise was carried out in December 2024/January 2025 asking the market about preferred delivery/contractual models. Over two-thirds of respondents preferred a single contract to allow for better strategic oversight, operational and financial economies of scale and to maximise consistency of service for residents. This was the preferred option of SMEs and larger organisations alike and RBWM agreed with their rationale.
- No preliminary market engagement: There is an error on this system that is not permitting linkage of the relevant notices. Substantial market engagement took place November 2024 - January 2025. A pipeline notice and preliminary market engagement notice were duly published.
CPV: Grounds maintenance services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£37,500,000
Pre-qualification & selection criteria (PQQ)2
- Economic & financial standing
Please see the invitation documentation.
- Technical & professional ability
Please see the invitation documentation.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored
Published sub-criteria (2)
- Technical Questionnaire: 60%
- Best Price: 40%
Published award criteria (2)
- Best Price: Requirement to populate the Authority's pricing schedule and submit a 'Best Price' for the core costings and best unit costings.
- Technical Questionnaire: Requirement to respond to the quality questions in the technical questionnaire in observation of any limits imposed.
Conditions of participation2
- Economic & financial standing
Please see the invitation documentation.
- Technical & professional ability
Please see the invitation documentation.
What this means for your bid
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 10 Nov 2025, 12:48 GMT
- Last source update
- 24 Jul 2026, 11:56 BST
- Award evaluation window
- Submission end – 30 Mar 2026
- FTS notice number
2025/S 000-072392- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05dda8Find a Tender
How it was run
Official noticeRun through: Jaggaer · Who buys & how to bid on JAGGAER
Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail
- Submission deadline
- 2 Jan 2026, 13:00 GMT
- Clarification deadline
- 1 Dec 2025, 13:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Detailed submission instructions & authority contactsFrom official release
public.bravosolution.co.uk/esop/guest/login.do ↗ - you will need to register for the platform. Please e-mail [email protected] in the event of technical issues with access.
Timeline
10 Nov 2025 → 24 Jul 2026 · 8 dates- Tender notice published340 days ago10 Nov 2025, 12:48 GMT
- Clarification questions by319 days ago1 Dec 2025, 13:00 GMT
- Submission deadline287 days ago2 Jan 2026, 13:00 GMT
- Assessment summaries sent212 days ago18 Mar 2026
- Standstill ends202 days ago27 Mar 2026, 23:59 GMT
- Award decision expected by199 days ago30 Mar 2026, 23:59 BST
- Contract starts198 days ago1 Apr 2026, 00:00 BST
- Latest notice published84 days ago24 Jul 2026, 11:56 BST
Notice history
5 events · 3 releases on Find a Tender · since 10 Nov 2025- Tender notice published10 Nov 2025, 12:48 GMTUK4
- Contract award notice published18 Mar 2026, 10:05 GMTUK6
- Status changed to complete18 Mar 2026, 10:05 GMT
- Contract signature expected31 Mar 2026, 23:59 BSTscheduled
- Contract details notice published24 Jul 2026, 11:56 BSTUK7
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecastAwards 1
Awarded value £37,500,0001 award exc. VAT
Bids received 5
Named bidders 5published on the award notice
Contracts signed 1latest 2 Jun 2026
| Awarded to | Value | Date | Status |
|---|---|---|---|
| Glendale Countryside Limited1 Oct 2026 – 30 Sept 2031 · up to 1 Oct 2041Extensions: Initial Contract five (5) years, up to five (5) years extension and then, if exercised, a further option of up to five (5) years. · Options: The right to additional purchases while the contract is valid. Without prejudice to the Authority's broader rights under the Procurement Act 2023, the Authority has the following options, created in reliance on s.74 and Sch.8(1) of the Procurement Act 2023. Discretionary: an amount has been deducted from the originally envisaged budget owing to uncertainty around a Maidenhead project. In the event that this project is retained by RBWM, the Authority reserves the right to increase the financial envelope by an amount between £15,000 - £60,000 per annum (with allowances for inflation in accordance with Annex C) to support the project. In the event that it is not retained by RBWM, the Authority reserves the right to utilise this funding to top-up existing Services. This shall be priced utilising the Bidder's pricing schedule submission. Discretionary: the Authority may have grounds maintenance requirements for Authority flooding and drainage features. The Authority reserves the right to increase the financial envelope (with allowances for inflation in accordance with Annex C) to incorporate these Services and this shall be priced utilising the Bidder's pricing schedule submission. Discretionary: Annexes A.1 and A.2 at the time of publishing this tender exclude the geography of Cookham. In the event this geography re-enters the scope of this Contract, the Authority reserves the right to increase the financial envelope (with allowances for inflation in accordance with Annex C) to incorporate these Services and shall be priced utilising the Bidder's pricing schedule submission. Discretionary: the Authority is proposing a 5+5+5 years Contract term and it is anticipated that the Authority may acquire new estates or land throughout this term or, otherwise, existing estates or land that have become the responsibility of the Authority. Some of these acquisitions may be significant in nature and, as such, may require significant financial increases; however, the Authority does not guarantee that these acquisitions will take place. These acquisitions may require grounds maintenance services and may be incorporated into the Contract. The Authority reserves the right to increase the financial envelope (with allowances for inflation in accordance with Annex C) and increases shall be priced utilising the Bidder's pricing schedule submission. Discretionary: the Authority may, from time to time, have exceptional ad-hoc requirements pertaining to ceremonial events (e.g. state visits, funerals, weddings) and extreme weather events. These events may require grounds maintenance Services. The Authority cannot enumerate in advance an exhaustive list of events of this nature. The Authority may, in the first instance, re-direct the Bidder's resources. However, where required, the Authority reserves the right to make unique and temporary increases to the financial envelope - such increases shall be priced utilising the Bidder's pricing schedule submission. Discretionary: the Authority may, from time to time, be in receipt of external funding (e.g. grant funding) that could be used to enhance the Services. The Authority reserves the right to make unique and temporary increases to the financial envelope - such increases shall be priced utilising the Bidder's pricing schedule submission. | £37,500,000 | 18 Mar 2026 | Awarded |
Contracts
RBWM Grounds Maintenance Contract Terms and Conditions · Glendale Countryside Limited
- Signed
- 2 Jun 2026
- Value
- £37,500,000
- Period
- 1 Oct 2026 – 30 Sept 2031 · up to 1 Oct 2041 with extensions
- Status
- active
- Extensions
- Initial Contract five (5) years, up to five (5) years extension and then, if exercised, a further option of up to five (5) years.
- Options
- The right to additional purchases while the contract is valid. The right to additional purchases while the contract is valid. Without prejudice to the Authority's broader rights under the Procurement Act 2023, the Authority has the following options, created in reliance on s.74 and Sch.8(1) of the Procurement Act 2023. Discretionary: an amount has been deducted from the originally envisaged budget owing to uncertainty around a Maidenhead project. In the event that this project is retained by RBWM, the Authority reserves the right to increase the financial envelope by an amount between £15,000 - £60,000 per annum (with allowances for inflation in accordance with Annex C) to support the project. In the event that it is not retained by RBWM, the Authority reserves the right to utilise this funding to top-up existing Services. This shall be priced utilising the Bidder's pricing schedule submission. Discretionary: the Authority may have grounds maintenance requirements for Authority flooding and drainage features. The Authority reserves the right to increase the financial envelope (with allowances for inflation in accordance with Annex C) to incorporate these Services and this shall be priced utilising the Bidder's pricing schedule submission. Discretionary: Annexes A.1 and A.2 at the time of publishing this tender exclude the geography of Cookham. In the event this geography re-enters the scope of this Contract, the Authority reserves the right to increase the financial envelope (with allowances for inflation in accordance with Annex C) to incorporate these Services and shall be priced utilising the Bidder's pricing schedule submission. Discretionary: the Authority is proposing a 5+5+5 years Contract term and it is anticipated that the Authority may acquire new estates or land throughout this term or, otherwise, existing estates or land that have become the responsibility of the Authority. Some of these acquisitions may be significant in nature and, as such, may require significant financial increases; however, the Authority does not guarantee that these acquisitions will take place. These acquisitions may require grounds maintenance services and may be incorporated into the Contract. The Authority reserves the right to increase the financial envelope (with allowances for inflation in accordance with Annex C) and increases shall be priced utilising the Bidder's pricing schedule submission. Discretionary: the Authority may, from time to time, have exceptional ad-hoc requirements pertaining to ceremonial events (e.g. state visits, funerals, weddings) and extreme weather events. These events may require grounds maintenance Services. The Authority cannot enumerate in advance an exhaustive list of events of this nature. The Authority may, in the first instance, re-direct the Bidder's resources. However, where required, the Authority reserves the right to make unique and temporary increases to the financial envelope - such increases shall be priced utilising the Bidder's pricing schedule submission. Discretionary: the Authority may, from time to time, be in receipt of external funding (e.g. grant funding) that could be used to enhance the Services. The Authority reserves the right to make unique and temporary increases to the financial envelope - such increases shall be priced utilising the Bidder's pricing schedule submission.
3 agreed KPIs: Percentage Completion of Grass Cuts in Parks · Percentage Completion of Interments · Percentage Completion of Serviced Waste & Dog bins
- Percentage Completion of Grass Cuts in Parks, Measures the extent to which the supplier completes specified scheduled grounds maintenance tasks within the defined time period, at the required frequency and at the required specification. NB - a task will only constitute "completed" where it meets standard set out in the specification
- Percentage Completion of Interments, Measures the extent to which the supplier completes specified scheduled grounds maintenance tasks as required and at the required specification. NB - a task will only constitute "completed" where it meets standard set out in the specification
- Percentage Completion of Serviced Waste & Dog bins, Measures the extent to which the supplier completes specified scheduled grounds maintenance tasks within the defined time period, at the required frequency (see the bill of quantities) and at the required specification. NB - a task will only constitute "completed" where it meets standard set out in the specification
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 5final-stage tenders | 0 | 0 | — |
Who bid
- wonGLENDALE COUNTRYSIDE LIMITED · North West England
- did not winFCC ENVIRONMENT (UK) LIMITED · Yorkshire and the Humber
- did not winGAVIN JONES LIMITED · South East England
- did not winidverde Limited · West Midlands
- did not winKRINKELS UK LIMITED · South East England
Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.
Contracting authority & participating public bodies
Bidders & participating suppliers
5 commercial parties on the notice · 1 awarded- FCC ENVIRONMENT (UK) LIMITEDBidder / tenderer
- GAVIN JONES LIMITEDBidder / tenderer
- GLENDALE COUNTRYSIDE LIMITEDAwarded supplier
- KRINKELS UK LIMITEDBidder / tenderer
- idverde LimitedBidder / tenderer
Official documents & specifications (5)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications Suppliers will need to register for access to the Jaggaer platform. Please e-mail [email protected] in the event of technical issues with access.
- Signed contract
Notices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender