Find a TenderPast planning noticePreliminary market engagement notice
Published 21 Aug 2025, 16:06 BST

Official UK procurement notice

RBGKEW1471 - Face to face membership sales services

Official notice

Authority: Royal Botanic Gardens, Kew (Public body)

ServicesAbove threshold
Sectors: Business Services & Consultancy (79)Community & Cultural Services (98) Delivery: Delivery location not published
Planned pipeline value£280,000pipeline notice, not a live tender
Tender notice expected 4 Sept 2025from the planned procurement notice
Contract term 2 yrsends 31 Mar 2028 · up to 1 Apr 2030 with extensions · starts 1 Apr 2026

What is being bought

Published requirement description

We are looking to procure a supplier to initiate and close membership sales to prospective members face-to-face, on site at Kew Gardens. RBG, Kew has a successful membership scheme with over 100,000 members on around 80,000 memberships. This is made up of around 20,000 new sales and 60,000 renewals each year. We have ambitious plans to double our membership over the coming five years and we are seeking a partnership with a face-to-face membership sales agency to support this ambition.

We have an existing contract in place for this service, and our current contract for this service delivers up to 10% of our annual sales. We are seeking a supplier who can support us to grow this in line with our ambitious plans

Kew Gardens is a popular destination in South West London, currently the 13th most popular visitor attraction in the UK, and the #1 paid outdoor attraction, drawing almost 2 million visitors annually. We have huge potential to convert these visitors to members, and we are seeking a professional, experienced supplier to deliver this membership conversion. Secondary to membership sales, we expect the supplier to also deliver membership upgrades and renewals to existing members.

To view this notice, please click here:

www.delta-esourcing.com/delta/viewNotice.html ↗

CPV: Membership organisation services · Promotional services · Recruitment services · Supply services of personnel including temporary staff

The lotProcurement structure

single lot · no lot value published
Lot #1PlannedRenewal 2 yrs
Contract period: 1 Apr 2026 – 31 Mar 2028 (2 yrs) · up to 1 Apr 2030 with extensions
Extensions: Extension options published

Procedure terms & legal framework

From the official record
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Past planning notice
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
21 Aug 2025, 16:06 BST
Last source update
21 Aug 2025, 16:06 BST
Authority reference
RBGKEW1471
FTS notice number
2025/S 000-050629
Latest notice
Preliminary market engagement notice (UK2)
Classification (CPV)
Membership organisation servicesPromotional servicesRecruitment servicesSupply services of personnel including temporary staff
Delivery area
Not published
Official registry OCID
ocds-h6vhtk-058c5d Find a Tender

How it was run

Official notice
Submission deadline
—

Timeline

21 Aug 2025 → 1 Apr 2026 · 4 dates
  1. Planning notice published
    21 Aug 2025, 16:06 BST
  2. Market engagement
    29 Aug 2025, 23:59 BST

    Internal desk based research being conducted to understand the market and draw up a list of potential suppliers.

    Contact with suppliers that have previously applied for similar contracts with RBG Kew to gauge interest in the contract opportunity.

    If any other Suppliers are interested in this opportunity please email [email protected] to let us know and we will then inform you when the opportunity is live.

  3. Tender notice expected
    4 Sept 2025, 23:59 BST
  4. Contract starts207 days ago
    1 Apr 2026, 00:00 BST

Notice history

1 event · 1 release on Find a Tender
  1. Preliminary market engagement notice published
    21 Aug 2025, 16:06 BST
    UK2

Commercial outcome & contract awards

Pipeline notice
Awards (0)
No award published
Contracts (0)
No contract published
Bid statistics
No aggregate bid statistics published

Contracting authority & participating public bodies

Royal Botanic Gardens, Kew

Contracting authorityPublic authority - central government GB-PPON: PGTT-3583-QXLN Royal Botanic Gardens, Kew, The Herbarium, Kew Green, Richmond, London, TW9 3AEContact name, email, phone

Official documents & specifications (1)

Official links; attachments are not copied

Notices published for this procedure