Official UK procurement notice
RBGKEW1345 - RBG Kew External Affairs Private Event Catering Tender
Authority: Royal Botanic Gardens, Kew (Public body)
What is being bought
Published requirement descriptionThe External Affairs & Engagement team is seeking to establish a small portfolio of high-quality catering suppliers capable of delivering exceptional service for high-profile events at the Royal Botanic Gardens, Kew, in west London. The requirement is to provide high-quality event catering at an affordable price in order to facilitate the growing popularity of private External Affairs and Engagement events. The team work with the Development & Strategic Events team (who sit in a separate Directorate) on the logistical planning of these events. The Development & Strategic Events team lead manages the relationship with catering suppliers.
CPV: Catering services
How this framework works
From the published notice- Bids received
- 8 bids received · 3 suppliers appointed
The lotProcurement structure
single lot · value publishedLot #1AwardedPublished value£700,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (3)
- Technical Criteria: 115
- Food Tasting: 20
- Commercial Criteria: 30
Published award criteria (3)
- Technical Criteria: 115
- Food Tasting: 20
- Commercial Criteria: 30
- Price carries 30 of 165 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
- “RBGKEW1345 - RBG Kew External Affairs Private Event Catering Tender” is a framework: the contest is a place on its panel, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 22 Nov 2024, 16:05 GMT
- Last source update
- 22 May 2025, 16:05 BST
- Award evaluation window
- 7 Jan 2025 – …
- Authority reference
RBGKEW1345- FTS notice number
2025/S 000-025210- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04be26Find a Tender
Publisher note: To view this notice, please click here: https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=952075212 GO Reference: GO-2025522-PRO-30686559
How it was run
Official notice- Appointment period ends
- 7 Jan 2025, 12:00 GMT
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
- Bid validity
- 90 days from the deadline
- Bids opened
- 7 Jan 2025, 12:05 GMT
Timeline
7 Jan 2025 → 22 May 2025 · 3 dates- Admission / appointment period endsperiod end, not a bid countdown7 Jan 2025, 12:00 GMT
- Bids opened7 Jan 2025, 12:05 GMT
- Notice published22 May 2025, 16:05 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete22 May 2025, 16:05 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast3 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
All 3 of these contracts carry the same published figure, £700,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.
Contract 025210-2025-1
- Signed
- 7 Jan 2025
- Value
- ceiling above
- Status
- active
Contract 025210-2025-2
- Signed
- 7 Jan 2025
- Value
- ceiling above
- Status
- active
Contract 025210-2025-3
- Signed
- 7 Jan 2025
- Value
- ceiling above
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 8bids | — | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Head of Procurement & Contract Management, Royal Botanic Gardens, KewReview body
Framework contractors & participating bidders
3 commercial parties on the notice- Lettice EventsFramework contractor
- Palette LtdFramework contractor
- The Clink EventsFramework contractor
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.