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Published 14 Mar 2023, 19:05 GMT

Official UK procurement notice

RBGKEW1165 Kew Gardens & Wakehurst Visitor Programmes Production Company Framework

Official notice

Authority: Royal Botanic Gardens, Kew (Public body)

Framework agreement2 lotsGoodsOpen procedureSME suitableMax 2 lots per supplier

Sectors: Printed matter and related products (22)Construction & Civil Engineering (45) Delivery: London (UKI)

Framework ceiling (notional)£700,000total for 2 lots · framework ceiling, not attributable revenue

Submissions closed 13 Apr 2023awarded 27 Apr 2023

Lots 2max 2 won per supplier

What is being bought2 lots · detail below

Published requirement description

The purpose of this procurement exercise is to develop a Framework Agreement of 3-6 approved production companies (Suppliers) that work with Kew Gardens and Wakehurst to deliver and contribute to our creative vision for our programmes. This procurement comprises two Lots: - Lot 1: Design & Fabricate – We will expect the Supplier to respond creatively to the Brief and use their design and inventive problem-solving expertise to develop playful, inviting, unique, innovative and aesthetically sensitive responses, and to then manufacture, install, maintain and deinstall all programme deliverables, as well as undertake all associated project management. - Lot 2: Fabricate Only – We will expect the Supplier to respond to a much more prescriptive Brief, and design practical solutions as required, and then manufacture, install, maintain and deinstall all programme deliverables, as well as undertake all associated project management.

CPV: Design and construction · Designs · Fabrication work

How this framework works

From the published notice

Bids received: 3 bids received · 3 suppliers appointed

Lots and requirements (2)Procurement structure

2 lots · all with a published value · win at most 2 of them · same evaluation weights on every lot

Every one of these 2 lots carries the same published figure, £700,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.

Lot #1RBGKEW1165 Kew Gardens & Wakehurst Visitor Programmes Production Company FrameworkCancelledRenewalceiling above

Delivery: London · LONDON

Extensions: 2 year extension optionVariant bids: not allowed

45255400 Fabrication work

Lot #2RBGKEW1165 Kew Gardens & Wakehurst Visitor Programmes Production Company FrameworkCancelledRenewalceiling above

Delivery: London · LONDON

Extensions: 2 year extension optionVariant bids: not allowed

45255400 Fabrication work

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored · same split on all 2 lots

Quality: 80%Price: 20%

Published sub-criteria (2)

Technical: 80%
Commercial: 20%

Published award criteria (2)

Technical: 80
Commercial: 20

What this means for your bid

Price carries 20 of 100 points: a 10% discount moves about 2 points. The method statement decides this lot, not the discount.
“RBGKEW1165 Kew Gardens & Wakehurst Visitor Programmes Production…” is a framework: the contest is a place on its panel, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Open procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Goods
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Framework agreement
Who may use this agreement: Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: No (one-off requirement)
First published: 14 Mar 2023, 19:05 GMT
Last source update: 27 Jul 2023, 12:05 BST
Award evaluation window: 13 Apr 2023 – …
Authority reference: RBGKEW1165
FTS notice number: 2023/S 000-021797
Classification (CPV): Design and constructionDesignsFabrication work
Delivery area: London (UKI)
Official registry OCID: ocds-h6vhtk-03b2de Find a Tender

Publisher note: To view this notice, please click here: <a href="https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=780644774" target="_blank">https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=780644774</a> GO Reference: GO-2023727-PRO-23508206

How it was run

Official notice

Run through: Delta eSourcing · Who buys & how to bid on Delta

Public notice page · account needed to bidLanguage: EN

Access & registration note: Free Select account; no DUNS asked at signup

Appointment period ends: 13 Apr 2023, 10:00 BST
Submission channel: {"electronicSubmission","written"}
Accepted languages: en
Bid validity: 60 days from the deadline
Bids opened: 13 Apr 2023, 10:10 BST

Detailed submission instructions & authority contactsFrom official release

www.delta-esourcing.com ↗

Timeline

13 Apr 2023 → 27 Jul 2023 · 3 dates

Admission / appointment period endsperiod end, not a bid countdown
13 Apr 2023, 10:00 BST
Bids opened
13 Apr 2023, 10:10 BST
Notice published
27 Jul 2023, 12:05 BST

Notice history

1 event · 2 releases on Find a Tender

Status changed to complete
27 Jul 2023, 12:05 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Suppliers appointed 3admitted to the panel · see the list ↓

Bids received 33 from SMEs

Contracts signed 4latest 27 Apr 2023

4 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 3 of these contracts carry the same published figure, £300,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

Lot 1 - Design & Fabrication (Supplier 2)
Signed
27 Apr 2023
Value
ceiling above
Status
active
Lot 1 - Design & Fabricate (Supplier 1)
Signed
27 Apr 2023
Value
ceiling above
Status
active
Lot 2 - Fabrication Only
Signed
27 Apr 2023
Value
£200,000
Status
active
Lot 1 - Design & Fabricate (Supplier 3)
Signed
27 Apr 2023
Value
ceiling above
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
3bids	3	—	—

Contracting authority & participating public bodies

Royal Botanic Gardens, Kew

Contracting authorityPublic bodyMinistry or any other national or federal authority, including their regional or local subdivisionsEnvironmental protection Royal Botanic Gardens, Kew, The Herbarium, Kew Green, Richmond, London, TW9 3AEContact email, phone Published organisation website ↗

Dispute resolution & review bodies

Head of Procurement & Contract Management, Royal Botanic Gardens, KewReview body London

Framework contractors & participating bidders

4 commercial parties on the notice

Bakehouse Factory LtdFramework contractor07703702 Unit 2b Balaclava Road Industrial Estate, Fishponds,, Bristol, London, BS16 3JL
Bakehouse Factory LtdFramework contractor07703702 Unit 2b Balaclava Road Industrial Estate, Fishponds,, Bristol, South West, BS16 3JL
Eight Point Eight Ltd T/A Standard8Framework contractor07140061 30 Port Hall Place, Brighton, East Sussex, Brighton, South East, BN1 5PN
SGA Productions LtdFramework contractor04473624 30 Maltings Place 169 Tower Bridge Road, London, London, SE1 3JB

Official documents & specifications (1)

Official links; attachments are not copied

Tender pack and attachments

Technical selection criteriatenderTechnical selection criteria