Official UK procurement notice
RBBC-AL- Ash Die Back Surveying, Felling, Removal and Disposal of Trees associated services
Authority: Reigate and Banstead Borough Council (Local council)
What is being bought3 lots · detail below
Published requirement descriptionFollowing completed tender evaluations, the publication of contract award notice identifies the most advantageous Tenderer for each Lot (Lot 1-3).
The appointment of suitably qualified and experienced contractors to deliver the services, undertaking the felling and harvesting of ash trees affected by Class 3 and 4 ash dieback disease within a heavily visited public site. The Contractor shall comply with all applicable felling licence conditions, FISA guidance, British Standards, environmental legislation and health and safety requirements relevant to the works.
The scope of services includes the provision of the following:
- Additional Pre-works & Surveys and obtain any additional permissions and licences required to complete the works
- Forestry services including the felling, removal, and disposal of infected ash trees with exemption where other trees are impeding access to the ash.
- Arboriculture related works and services including pruning of nearby trees to prevent damage during the felling of infected ash trees
- Ground preparation/Reinstatement Works of the areas to a suitable condition for natural regeneration of trees and public access
The proposed contracts contain the following service provision lots based on geographical locations:
Lot 1: Banstead Downs & Park Downs
Lot 2: Banstead Heath & Burgh Heath
Lot 3: Reigate Hill
CPV: Agricultural services · Forestry services
How this framework works
From the published notice- Bids received
- 2 bids on the busiest of 3 lots · 2 suppliers appointed
- Framework period
- 6 mo from 1 Oct 2026
Lots and requirements (3)Procurement structure
3 lots · all with a published value · same conditions of participation on every lot · same evaluation weights on every lotEvery one of these 3 lots carries the same published figure, £72,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.
Lot #1Banstead Downs & Park DownsAwardedceiling above
The source published no individual description for this lot.
- Economic & financial standing
Please refer to the Invitation to Tender (ITT) pack which includes the Procurement Specific Questionnaire (PSQ), the Specification and the ITT instructions and guidance setting out the conditions of participation associated requirements . This is shared via the Authority's E-Tender portal which is available via the above link provided.
Note the Project Reference and Title is: RBBC - 039088: RBBC-AL- Ash Die Back Surveying, Felling, Removal and Disposal of Trees associated services
- Technical & professional ability
Please refer to the Invitation to Tender (ITT) pack which includes the Procurement Specific Questionnaire (PSQ), the Specification and the ITT instructions and guidance setting out the conditions of participation associated requirements . This is shared via the Authority's E-Tender portal which is available via the above link provided.
Note the Project Reference and Title is: RBBC - 039088: RBBC-AL- Ash Die Back Surveying, Felling, Removal and Disposal of Trees associated services
Lot #2Banstead Heath & Burgh HeathAwardedceiling above
The source published no individual description for this lot.
- Economic & financial standing
Please refer to the Invitation to Tender (ITT) pack which includes the Procurement Specific Questionnaire (PSQ), the Specification and the ITT instructions and guidance setting out the conditions of participation associated requirements . This is shared via the Authority's E-Tender portal which is available via the above link provided.
Note the Project Reference and Title is: RBBC - 039088: RBBC-AL- Ash Die Back Surveying, Felling, Removal and Disposal of Trees associated services
- Technical & professional ability
Please refer to the Invitation to Tender (ITT) pack which includes the Procurement Specific Questionnaire (PSQ), the Specification and the ITT instructions and guidance setting out the conditions of participation associated requirements . This is shared via the Authority's E-Tender portal which is available via the above link provided.
Note the Project Reference and Title is: RBBC - 039088: RBBC-AL- Ash Die Back Surveying, Felling, Removal and Disposal of Trees associated services
Lot #3Reigate HillAwardedceiling above
The source published no individual description for this lot.
- Economic & financial standing
Please refer to the Invitation to Tender (ITT) pack which includes the Procurement Specific Questionnaire (PSQ), the Specification and the ITT instructions and guidance setting out the conditions of participation associated requirements . This is shared via the Authority's E-Tender portal which is available via the above link provided.
Note the Project Reference and Title is: RBBC - 039088: RBBC-AL- Ash Die Back Surveying, Felling, Removal and Disposal of Trees associated services
- Technical & professional ability
Please refer to the Invitation to Tender (ITT) pack which includes the Procurement Specific Questionnaire (PSQ), the Specification and the ITT instructions and guidance setting out the conditions of participation associated requirements . This is shared via the Authority's E-Tender portal which is available via the above link provided.
Note the Project Reference and Title is: RBBC - 039088: RBBC-AL- Ash Die Back Surveying, Felling, Removal and Disposal of Trees associated services
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality
- Price
- Economic & financial standing
Please refer to the Invitation to Tender (ITT) pack which includes the Procurement Specific Questionnaire (PSQ), the Specification and the ITT instructions and guidance setting out the conditions of participation associated requirements . This is shared via the Authority's E-Tender portal which is available via the above link provided.
Note the Project Reference and Title is: RBBC - 039088: RBBC-AL- Ash Die Back Surveying, Felling, Removal and Disposal of Trees associated services
- Technical & professional ability
Please refer to the Invitation to Tender (ITT) pack which includes the Procurement Specific Questionnaire (PSQ), the Specification and the ITT instructions and guidance setting out the conditions of participation associated requirements . This is shared via the Authority's E-Tender portal which is available via the above link provided.
Note the Project Reference and Title is: RBBC - 039088: RBBC-AL- Ash Die Back Surveying, Felling, Removal and Disposal of Trees associated services
- Price carries 45 of 100 points: a 10% discount moves about 4.5 points. Quality carries 55 of 100: the paper moves it further than the discount.
- “RBBC-AL- Ash Die Back Surveying, Felling, Removal and Disposal of…” is a framework: the contest is a place on its panel, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 12 Aug 2026, 12:29 BST
- Last source update
- 12 Oct 2026, 11:46 BST
- Award evaluation window
- Submission end – 1 Oct 2026
- Authority reference
RBBC - 039088- FTS notice number
2026/S 000-076742- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-06e284Find a Tender- Contract terms summary
This is reflected within the Invitation to Tender pack.
How it was run
Official notice- Appointment period ends
- 8 Sept 2026, 12:00 BST
- Clarification deadline
- 27 Aug 2026, 17:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Tenderers are to submit their completed Tender response (including the completed PSQ) in accordance with the Invitation to Tender Instructions and Guidance using the following link:
www.sesharedservices.org.uk/esourcing ↗
Potential Tenderers to note that the Authority's E-Sourcing Portal is used to enable potential Suppliers to access to the Council's Invitation to Tender pack and for potential Tenderers to upload their completed PSQ and Tender responses.
Potential Suppliers/Tenderers need to ensure they are registered via the Central Digital Platform. Also they will need to register themselves via the Southeast In-Tend Portal using this available link www.sesharedservices.org.uk/esourcing ↗
Note: RBBC - 039088: RBBC-AL- Ash Die Back Surveying, Felling, Removal and Disposal of Trees associated services
Timeline
12 Aug 2026 → 12 Oct 2026 · 7 dates- Tender notice published76 days ago12 Aug 2026, 12:29 BST
- Clarification questions by61 days ago27 Aug 2026, 17:00 BST
- Admission / appointment period ends49 days ago · period end, not a bid countdown8 Sept 2026, 12:00 BST
- Contract starts26 days ago1 Oct 2026, 00:00 BST
- Award decision expected by25 days ago1 Oct 2026, 23:59 BST
- Assessment summaries sent15 days ago12 Oct 2026, 00:00 BST
- Latest notice published15 days ago12 Oct 2026, 11:46 BST
Notice history
4 events · 2 releases on Find a Tender · since 12 Aug 2026- Tender notice published12 Aug 2026, 12:29 BSTUK4
- Contract award notice published12 Oct 2026, 11:46 BSTUK6
- Status changed to complete12 Oct 2026, 11:46 BST
- Contract signature expected2 Nov 2026, 23:59 GMTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Banstead Downs & Park Downs1 award | |||
| JOE COURT FORESTRY LTD16 Nov 2026 – 31 Mar 2027Options: Request for additional felling trees if any are identified. | £154,860 inc. VAT | 24 Sept 2026 | Awarded |
| Lot 2 · Banstead Heath & Burgh Heath1 award | |||
| JOE COURT FORESTRY LTD16 Nov 2026 – 31 Mar 2027Options: Includes an option for additional identified trees to be felled, removed and disposed. | £115,980 inc. VAT | 24 Sept 2026 | Awarded |
| Lot 3 · Reigate Hill1 award | |||
| BEN NICHOLSON TREE SERVICES LIMITEDLot 3. Lot 3: Reigate Hill16 Nov 2026 – 31 Mar 2027Options: Includes the option for additional trees to be identified for felling, removal and disposal. | £83,160 inc. VAT | 24 Sept 2026 | Awarded |
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Banstead Downs & Park Downs | 1final-stage tenders · 3 at stage one | 1 | 0 | — |
| 2 · Banstead Heath & Burgh Heath | 2final-stage tenders · 5 at stage one | 2 | 0 | — |
| 3 · Reigate Hill | 2final-stage tenders · 5 at stage one | 2 | 0 | — |
Contracting authority & participating public bodies
Framework contractors & participating bidders
2 commercial parties on the notice- BEN NICHOLSON TREE SERVICES LIMITEDFramework contractor
- JOE COURT FORESTRY LTDFramework contractor
Official documents & specifications (6)
Official links; attachments are not copiedTender pack and attachments
- Technical specifications Please refer to the Invitation to Tender Pack (ITT) which contains the Procurement Specific Questionnaire (PSQ) and accompanying instructions and guidance for the full conditions of participation requirements. Also Specification for full information relating to the requirements t…
- Bidding documents and specifications Please refer to the Invitation to Tender Pack (ITT) which contains the Procurement Specific Questionnaire (PSQ) and accompanying instructions and guidance for the full conditions of participation requirements. Also the Invitation to Tender instructions and guidance for full infor…
Notices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender