Official UK procurement notice
Radioactive Waste Management Facilities Management Services
Authority: Radioactive Waste Management Limited
What is being bought
Published requirement descriptionRadioactive Waste Management Limited (the 'Contracting Authority' or 'RWM') entered into a call-off contract with Rolfe Contracting Limited ('RCL') for Facility Management (FM) services for building 329 on the Harwell Campus, Didcot on 1st April 2020 following a competition under the Crown Commercial Services (CCS) Framework, Call off Contract RM3830, Lot 1a for FM services.
As part of NDA's collaborative procurement process under the CCS Framework, RWM sought tenders for FM services at B329 and one floor of B150 of the Harwell Campus. At contract award, B150 was not ready for occupation and such requirements for RCL to carry out FM services at B150 were removed from the contract. RWM always anticipated that FM services to one floor of B150 would be undertaken by RCL during the contract term, when B150 was ready for occupation.
Since the commencement of the contract, RWM's workforce has substantially grown and in December 2021, RWM took occupation of the whole of B150 (two floors) and now requires FM services for the whole of this building.
This VEAT notice is in respect of proposed modifications to the contract awarded to permit RCL to undertake the FM services for the whole of B150. It is not the award of a new contract and the contract will not be extended beyond the current contract period
CPV: Building and facilities management services · Facilities management services
The lotProcurement structure
single lot · no lot value publishedLot #1FM provision for B150 - This covers the FM services for B150, and new staff employed…
FM provision for B150 - This covers the FM services for B150, and new staff employed to deliver this (e.g. cleaners, daytime and evening, on-site handyman and management supervision from RCL head office) to carry out the integrated FM services to ensure the building is safe, clean, compliant and secure for RWM staff to perform their normal duties. This will be delivered through a mixture of self-delivery, on-site staff and sub-contracted workforce employed to deliver these services with minimal disruption.
Procedure terms & legal framework
From the official record- Procedure method
- Negotiated without publication of a contract notice
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 6 Jan 2022, 17:10 GMT
- Last source update
- 6 Jan 2022, 17:10 GMT
- Authority reference
RWM 200- FTS notice number
2022/S 000-000367- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-030804Find a Tender
- Why no open competition
The works, supplies or services can be provided only by a particular economic operator due to absence of competition for technical reasons; Extreme urgency brought about by events unforeseeable for the contracting authority/entity and in accordance with the strict conditions stated in the directive; New works/services, constituting a repetition of existing works/services and ordered in accordance with the strict conditions stated in the directive
- Published justification
The Contracting Authority considers the proposed modifications to the contract are in accordance with Regulations 72(1)(b) of the Public Contracts Regulations 2015 and may lawfully be agreed between the parties and implemented without the need to conduct a fresh procurement procedure.
RWM consider that such additional FM services have become necessary and need to be carried out by RCL as a change of contractor can not be made for the following reasons:
The building is opening to RWM staff and other occupiers on 31 January 2022. There is insufficient time to undertake a tender process and mobilise any new contractor. RCL are already providing FM services to RWM on the same campus site so are aware of RWM requirements and how RWM operates. RCL can mobilise these additional services in a short timeframe.
From a technical perspective, If RCL does not provide the FM services, B150 would not be able to open to RWM staff and other occupiers on 31st January 2022. This is because RWM staff are unable to provide the FM services as this requires skills and expertise which RCL have. Furthermore, RWM know RCL have the capabilities and resources to undertake these FM services as their original bid included provided FM services to B150.
From an economic perspective, if RWM did undertake a procurement exercise, this would be a timely and costly exercise. Building B150, which RWM are already paying rent on, would have to be closed whilst such procurement exercise was undertaken. This would potentially invalidate warranties, leases and insurances which would be very costly to RWM. The delays would be also cause significant inconvenience and potential extra costs for RWM, and the other occupiers of B150; who may need to find alternative office accommodation in the interim, whilst such procurement process was being undertaken.
It is more cost effective to have one supplier undertaking the FM services rather than two different suppliers as there would a duplication of costs and further resources needing to be made available by RWM.
These additional services will not exceed more than 50% of the original contract value
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Rolfe Contracting LimitedSME | £2,550,945 † | — | Awarded |
Contracts
Contract 000367-2022-1 · Rolfe Contracting LimitedSME
- Signed
- 1 Apr 2020
- Value
- £2,550,945
- Status
- active
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Crown Commercial ServiceReview body
Bidders & participating suppliers
1 commercial party on the notice- Rolfe Contracting LimitedAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.