Find a TenderAwarded
Published 25 Sept 2024, 08:42 BST

Official UK procurement notice

RAAC works to Domestic Properties in West Lothian

Official notice

Authority: West Lothian Council (Local council)

2 lotsWorksOpen procedureSME suitable
Awarded value£2,058,938published contract · exc. VAT
Submissions closed 6 Dec 2024awarded 12 Feb 2025
Awarded to Ailsa Building Contractors Ltd

What is being bought2 lots · detail below

Published requirement description

Award of RAAC works to Domestic Properties in West Lothian

CPV: Construction work for multi-dwelling buildings and individual houses · Roof · Roof repair and maintenance work · Roof works and other special trade construction works

Lots and requirements (2)Procurement structure

2 lots · no lot values published
Lot #1RAAC Roof Replacement Programme - Entrance Areas to Various Common Entrance Flats Vestibules within the McLeod Street, Fergusson Road, and Almondell Road area of BroxburnAwarded

On 17th April 2023 The Institution of Structural Engineers published the Document “Reinforced Autoclaved Aerated Concrete (RAAC) Investigation and Assessment – Further Guidance” which amongst other things, altered the recommended minimum end bearing for RAAC Roof Panels from the previous standard of 45mm to the new standard of 75mm.

Following a structural survey, the presence of RAAC was identified at a number of domestic properties, both common entrance flats and low-rise properties. As such a programme of works is being developed to replace all RAAC roof panels in WLC owned domestic properties.

This contract will target properties in selected streets in the Bathgate, Broxburn, Linlithgow, and Livingston areas of West Lothian. The streets containing the houses in question are a mixture of West Lothian Council owned houses, houses owned by other Registered Social Landlords, as well as privately owned and/or rented houses. All the houses are ex local authority or Development Corporation houses. In the majority Additional information: Re: SPD Q3D.1, 3D.2 and 3D.3 Bidders should answer these questions on Environmental, social and labour law in relation to compliance with the regulations covering Scotland and the UK.

Delivery: Scotland · Bathgate, Broxburn, Linlithgow Bridge, and Livingston aras of West Lothian
Variant bids: not allowed
Lot #2RAAC Roof Replacement Programme - Single and two storey houses in Bathgate, Broxburn, Linlithgow Bridge, and Livingston.Planned

On 17th April 2023 The Institution of Structural Engineers published the Document “Reinforced Autoclaved Aerated Concrete (RAAC) Investigation and Assessment – Further Guidance” which amongst other things, altered the recommended minimum end bearing for RAAC Roof Panels from the previous standard of 45mm to the new standard of 75mm.

Following a structural survey, the presence of RAAC was identified at a number of domestic properties, both common entrance flats and low-rise properties. As such a programme of works is being developed to replace all RAAC roof panels in WLC owned domestic properties.

This contract will target properties in selected streets in the Bathgate, Broxburn, Linlithgow, and Livingston areas of West Lothian. The streets containing the houses in question are a mixture of West Lothian Council owned houses, houses owned by other Registered Social Landlords, as well as privately owned and/or rented houses. All the houses are ex local authority or Development Corporation houses. In the majority the houses are part of terrace rows and West Lothian Council do not own any entire terrace. As such cognisance of the fact that non West Lothian Council houses will be adjacent to houses where work will be taking place and that all efforts will need to be taken to ensure the integrity of both the adjacent structure in terms of stability and weather proofing.

The Contractor shall deliver the following services:

Up to 69 Houses - The works extend to: replacement of the RAAC roof planks with a proprietary insulated flat roof, laid to falls and new roof drainage where required. Works include removing the existing waterproofing roof covering; removal, disposal of the RAAC structural roofing panels and installation of new flat roof; reinstatement of internal services such as lighting and any other electrical services, smoke detection and ventilation ductwork where affected by the works; decoration; and making good to other areas which will be affected during the course of the works. Additional information: It is intended to hold a Supplier Engagement Event on Tuesday 8th October at 10am via MS Teams

An invitation will be issued via email. Please email [email protected] to advise if you wish to attend

Delivery: Scotland · Bathgate, Broxburn, Linlithgow Bridge, and Livingston aras of West Lothian

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 42.5%Price: 50%Environmental: 7.5%
Published sub-criteria (8)
  • Workload and Team: 5%
  • Experience of removal: 7.5%
  • Programme of Works: 12.5%
  • Method Statement: 12.5%
  • Fair Work First: 2%
  • Community Benefits: 3%
  • price: 50%
  • Working in Live Tenanted Environment: 7.5%
Published award criteria (8)
  • Workload and Team: 5
  • Experience of removal: 7.5
  • Working in Live Tenanted Environment: 7.5
  • Programme of Works: 12.5
  • Method Statement: 12.5
  • Fair Work First: 2
  • Community Benefits: 3
  • Price: 50
Lot distribution rule: If the best value for both lots is the same contractor a single contract may be awarded
Conditions of participation1
  • Economic & financial standing

    Re SPD question 4B.6 West Lothian Council will use Dun and Bradstreet’s DBAi financial reporting system to assess the financial stability of tenderers. Tenderers with a Failure Score of 50 or above on the DBAi system will be deemed to have evidenced satisfactory financial stability. Please note that 49 or less will not be considered as having met this criteria. If a tenderer has a Failure Score of less than 50, the tenderer may be required to submit their last three years accounts.

    In the event that the tenderer is not required to publish accounts and therefore does not have a Dun & Bradstreet or equivalent rating, tenderers should be able to provide financial accounts when requested. The council will then conduct an analysis of the accounts to ensure that there is no significant financial risk. Please note that if you intend on attaching 2 years accounts, these must include financial data over a 3-year period.

    It is recommended that candidates review their own Dun & Bradstreet Score in advance of submitting their tender. If following this review tenderers consider that the Dun & Bradstreet Score does not reflect their current financial status, details of this should be provided, complete with evidence of a good high street credit rating (the equivalent of Dun & Bradstreet score 50) from a recognised credit referencing agency. The council will review any such information as part of the evaluation of Tenderer’s financial status.

    In the event that a firm does not meet the fi…

    Minimum: Professional Risk Indemnity: 2m GBP Employer's (Compulsory) Liability: 10m GBP Public Liability: 5m GBP Other Insurance: Contractors All Risks Insurance 100K GBP Valid Motor Vehicle Insurance
Staff
Names and qualifications of delivery staff must be submitted
What this means for your bid
  • Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Works
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
25 Sept 2024, 08:42 BST
Last source update
17 Apr 2025, 16:12 BST
Award evaluation window
27 Nov 2024 – …
Authority reference
CC13899
FTS notice number
2025/S 000-016034
Classification (CPV)
Construction work for multi-dwelling buildings and individual housesRoofRoof repair and maintenance workRoof works and other special trade construction works
Delivery area
Scotland (UKM78)
Official registry OCID
ocds-h6vhtk-049d7a Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment

Publisher note: (SC Ref:790899)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding
Submission deadline
6 Dec 2024, 12:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
90 days from the deadline
Bids opened
27 Nov 2024, 12:00 GMT
Detailed submission instructions & authority contactsFrom official release

Timeline

21 Oct 2024 → 17 Apr 2025 · 4 dates
  1. Next notice expected
    21 Oct 2024, 00:00 BST
  2. Bids opened
    27 Nov 2024, 12:00 GMT
  3. Submission deadline
    6 Dec 2024, 12:00 GMT
  4. Notice published
    17 Apr 2025, 16:12 BST

Notice history

5 events · 4 releases on Find a Tender · since 28 Oct 2024
  1. Status changed to active
    28 Oct 2024, 16:08 GMT
  2. Procurement method changed
    28 Oct 2024, 16:08 GMT
  3. Deadline published: 27 Nov 2024, 12:00 GMT
    28 Oct 2024, 16:08 GMT
  4. Deadline moved to 6 Dec 2024, 12:00 GMT
    18 Nov 2024, 14:31 GMT
    +9 days · was 27 Nov 2024, 12:00 GMT
  5. Status changed to complete
    17 Apr 2025, 16:12 BST
Published amendments (1 · 1 deadline change)
WhenWhatBeforeAfterShift
—DeadlineTime limit · IV.2.227 Nov 20246 Dec 2024+9 d
—Bid openingConditions for opening of tenders · IV.2.727 Nov 20246 Dec 2024+9 d

Extension of time requested and granted

Routine re-releases (4)
  • 2024-09: 1 release · 25 Sept 2024

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £2,058,9381 contract exc. VAT
Bids received 44 from SMEs
Contracts signed 1latest 12 Feb 2025

Contracts

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · RAAC Roof Replacement Programme - Entrance Areas to Various Common Entrance Flats Vestibules within the McLeod Street, Fergusson Road, and Almondell Road area of Broxburn4bids · 4 electronic · 4 from abroad4——

Contracting authority & participating public bodies

West Lothian Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services West Lothian Civic Centre, Howden South Road, Livingston, Scotland, EH54 6FFContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Livingston Sheriff CourtReview body Livingston

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.