R5868 Procurement of Human Resources Application

Official notice

Authority: Tower Hamlets

ServicesNegotiated without publication of a contract notice

Sectors: Software Packages & ERP (48)IT Services & Software (72) Delivery: London (UKI)

Awarded value£1,590,000published contract · exc. VAT

Awarded 13 Feb 2023

Awarded to Zellis UK Ltd

What is being bought

Published requirement description

This is the provision of a software platform for HR services for Tower Hamlets Council. The application covers a range of activities in relation to HR, payroll services; leave applications; absentee monitoring; provision of management information. The service will be migrated to a cloud based provision.

CPV: Data services · Scheduling and productivity software package · Time accounting or human resources software package

The lotProcurement structure

single lot · no lot value published

Lot #1Cloud based provision of an application for the management of Human Resources…

Cloud based provision of an application for the management of Human Resources processes within the Council.

Delivery: London

48330000 Scheduling and productivity software package 48450000 Time accounting or human resources software package

Procedure terms & legal framework

From the official record

Procedure method: Negotiated without publication of a contract notice
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Services
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: Unspecified in notice
First published: 15 Feb 2023, 16:37 GMT
Last source update: 15 Feb 2023, 16:37 GMT
Authority reference: DN656311
FTS notice number: 2023/S 000-004695
Classification (CPV): Data servicesScheduling and productivity software packageTime accounting or human resources software package
Delivery area: London (UKI)
Official registry OCID: ocds-h6vhtk-03a5fe Find a Tender

Why no open competition: Additional deliveries by the original supplier ordered under the strict conditions stated in the directive
Published justification: This award is lawful in accordance with regulation 32(2)(b)(II) because competition is absent for technical reasons. The current provision and all the data stored therein needs to be transferred to the Cloud in accordance with the Council's strategic shift toward cloud based services. Currently the Council is investigating options for the provision an ERP (Enterprise, Resource and Planning) System, a long term decision about the future procurements can only be undertaken upon conclusion of this exercise. To ensure stability of provision during the transfer to cloud based services the contract will be awarded for 36 months with the option to extend for 24 months. Only the current provider will be able to facilitate the transfer of data to the cloud and ensure the required stability. This will allow the council sufficient time to - transfer services to the cloud; make recommendations about the future HR IT provision.

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £1,590,0001 contract exc. VAT

Contracts signed 1latest 13 Feb 2023

Awarded to	Value	Date	Status
Zellis UK Ltd	£1,590,000 †	—	Awarded

Contracts

Contract 004695-2023-R5868-1 · Zellis UK Ltd
Signed
13 Feb 2023
Value
£1,590,000
Status
active

Contracting authority & participating public bodies

Tower Hamlets

Contracting authorityRegional or local authorityGeneral public services Mulberry Place, 5 Clove Crescent, Town Hall, London, London, E14 2BGContact name, email, phone

Dispute resolution & review bodies

London Borough Of Tower HamletsReview body London

Bidders & participating suppliers

1 commercial party on the notice

Zellis UK LimitedAwarded supplier 740 Waterside Drive Aztec West, Almondsbury, Bristol, London, BS32 4UF

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.