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Published 8 Jan 2025, 12:35 GMT

Official UK procurement notice

R&M and Voids Framework · UK public procurement notice

Official notice

Authority: Key Housing Association (Housing)

Framework agreement8 lotsServicesOpen procedureMax 2 lots to bidMax 2 lots per supplier
Sectors: Repair & Maintenance (50) Delivery: Scotland (UKM)
Framework ceiling (notional)£2,500,000total for 8 lots · framework ceiling, not attributable revenue · 1 value update
Submissions closed 11 Sept 2026
Lots 8max 2 won per supplier · max 2 to bid

What is being bought8 lots · detail below

Published requirement description

R&M and Voids Maintenance Services with Cyclical and Planned Component Replacement (inc OOH and 24/7, 365 days a year cover)

Ranked Lots

Lot 1 - Central/North – Multi-Trade

Lot 3 - Central/South – Multi-Trade

Lot 5 - Southern – Multi-Trade

Lot 7 - Highland – Multi-Trade

Unranked Lots

Lot 2 - Central/North – Single Trades

Lot 4 - Central/South – Single Trades

Lot 6 - Southern – Single Trades

Lot 8 - Highland – Single Trades

R&M and Voids Maintenance Services with some cyclical servicing EM Lighting Servicing, Blender Value Services, PAT, Smoke Detector servicing and EICRs. There is also the possible addition of small planned component replacement works.

  • Recurrence: See ITT

CPV: Repair and maintenance services

Lots and requirements (8)Procurement structure

8 lots · no lot values published · a supplier may bid for at most 2 and win at most 2 of them · evaluation weights differ by lot
Lot #1Central/North – Multi-TradeRenewal

R&M and Voids Multi-Trade Maintenance

A maximum of 2 contractors will be appointed to each Geographical Area Multi-Trade Lots of the Framework. The highest-ranking Bidder will not have exclusive rights to all R&M and Voids works under this Framework in Geographical Area Multi-Trade Lots 1, 3, 5 & 7.

The Lot will cover full multi-trade works, including any combination of trades. As a minimum, this must include: Joinery, Electricals (including door entry, TV aerials and electrical heating works), Plumbing, Painting, Building, Stonework, Roofing, Plasterer, Roughcasting, Glazing, timber windows and doors repairs and drainage works including jetting, clearing & camera works (note: this list is not exhaustive). The Scope also includes provision for out-of-hours cover and voids. Ad hoc Kitchen & Bathroom renewal void works; Cyclical Maintenance, Planned Renewal Programmed works and Medical Adaptations, and any relevant other works as required may also be included.

To be carried out in Central Scotland and North Glasgow. Specified locations are Dunoon, Helensburgh, Sauchie, Kirkintilloch, Milngavie(Clober Road), Milngavie(Claremont Drive), Camelon, Falkirk, Laurieston, Stenhousemuir, Bellshill, Coatbridge, Cumbernauld, Erskine, Paisley, Renfrew, Stirling, St Ninians, Easterhouse and Clydebank.

Also, to include:

EM Lighting Servicing

Blender Value Services

PAT

Smoke Detector servicing

EICRs Additional information: See ITT

Delivery: Scotland
Extensions: As required under the scope of the framework · The Framework will be for a period of 4 years. It will initially run for 24 months, with the option to extend for a further 2 separate 12-month periods at The Association’s discretion.Variant bids: not allowed
50000000 Repair and maintenance services
Lot #2Central/North – Single TradesRenewal

R&M and Voids Single-Trade Maintenance

The Association reserves the right to award works to any single trade contractor who is appointed to any of the Geographical Area Single Trades Lots 2, 4, 6 & 8 as required, these are unranked Lots 2, 4, 6 & 8.

Interested single trade bidder are invited to be part of the Framework that will cover single trade works, (note: this list is not exhaustive) including: Joinery, Electricals (including door entry, TV aerials and electrical heating works), Plumbing, Painting, Building, Stonework, Roofing, Plasterer, Roughcasting, Glazing, timber windows and doors repairs and drainage works including jetting, clearing & camera works (note: this list is not exhaustive). The Scope also includes for voids, potentially Ad hoc Kitchen & Bathroom renewal void works; Cyclical Maintenance, Planned Renewal Programmed works and Medical Adaptations, and any relevant other works as required may also be included.

To be carried out in Central Scotland and North Glasgow. Specified locations are Dunoon, Helensburgh, Sauchie, Kirkintilloch, Milngavie(Clober Road), Milngavie(Claremont Drive), Camelon, Falkirk, Laurieston, Stenhousemuir, Bellshill, Coatbridge, Cumbernauld, Erskine, Paisley, Renfrew, Stirling, St Ninians, Easterhouse and Clydebank.

Also, to include:

EM Lighting Servicing

Blender Value Services

PAT

Smoke Detector servicing

EICRs Additional information: See ITT

Delivery: Scotland
Extensions: As required under the scope of the framework · The Framework will be for a period of 4 years. It will initially run for 24 months, with the option to extend for a further 2 separate 12-month periods at The Association’s discretion.Variant bids: not allowed
50000000 Repair and maintenance services
Lot #3Central/South – Multi-TradeRenewal

R&M and Voids Multi-Trade Maintenance

A maximum of 2 contractors will be appointed to each Geographical Area Multi-Trade Lots of the Framework. The highest-ranking Bidder will not have exclusive rights to all R&M and Voids works under this Framework in Geographical Area Multi-Trade Lots 1, 3, 5 & 7.

The Framework will cover full multi-trade works, including any combination of trades. As a minimum, this must include: Joinery, Electricals (including door entry, TV aerials and electrical heating works), Plumbing, Painting, Building, Stonework, Roofing, Plasterer, Roughcasting, Glazing, timber windows and doors repairs and drainage works including jetting, clearing & camera works (note: this list is not exhaustive). The Scope also includes provision for out-of-hours cover and voids. Ad hoc Kitchen & Bathroom renewal void works; Cyclical Maintenance, Planned Renewal Programmed works and Medical Adaptations, and any relevant other works as required may also be included.

To be carried out in Central Scotland and South of Glasgow. Specific locations are Kilmarnock, Budhill, Maryhill(Burnbank Road), Maryhill (Garscube Road), Garnethill, Ibrox, Linthouse, Nitshill. Riddrie, Gourock, Greenock, Ardrossan, Elderslie, East Kilbride, Hamilton, Lanark, Lesmahagow, Rutherglen and Shawlands.

Also, to include:

EM Lighting Servicing

Blender Value Services

PAT

Smoke Detector servicing

EICRs Additional information: See ITT

Delivery: Scotland
Extensions: As required under the scope of the framework · The Framework will be for a period of 4 years. It will initially run for 24 months, with the option to extend for a further 2 separate 12-month periods at The Association’s discretion.Variant bids: not allowed
50000000 Repair and maintenance services
Lot #4Central/South – Single TradesRenewal

R&M and Voids Single-Trade Maintenance

The Association reserves the right to award works to any single trade contractor who is appointed to any of the Geographical Area Single Trades Lots 2, 4, 6 & 8 as required, these are unranked Lots 2, 4, 6 & 8.

Interested single trade bidder are invited to be part of the Framework that will cover single trade works, (note: this list is not exhaustive) including: Joinery, Electricals (including door entry, TV aerials and electrical heating works), Plumbing, Painting, Building, Stonework, Roofing, Plasterer, Roughcasting, Glazing, timber windows and doors repairs and drainage works including jetting, clearing & camera works (note: this list is not exhaustive). The Scope also includes for voids, potentially Ad hoc Kitchen & Bathroom renewal void works; Cyclical Maintenance, Planned Renewal Programmed works and Medical Adaptations, and any relevant other works as required may also be included.

To be carried out in Central Scotland and South of Glasgow. Specific locations are Kilmarnock, Budhill, Maryhill(Burnbank Road), Maryhill (Garscube Road), Garnethill, Ibrox, Linthouse, Nitshill. Riddrie, Gourock, Greenock, Ardrossan, Elderslie, East Kilbride, Hamilton, Lanark, Lesmahagow, Rutherglen and Shawlands.

Also, to include:

EM Lighting Servicing

Blender Value Services

PAT

Smoke Detector servicing

EICRs Additional information: See ITT

Delivery: Scotland
Extensions: As required under the scope of the framework · The Framework will be for a period of 4 years. It will initially run for 24 months, with the option to extend for a further 2 separate 12-month periods at The Association’s discretion.Variant bids: not allowed
50000000 Repair and maintenance services
Lot #5Southern – Multi-TradeRenewal

R&M and Voids Multi-Trade Maintenance

A maximum of 2 contractors will be appointed to each Geographical Area Multi-Trade Lots of the Framework. The highest-ranking Bidder will not have exclusive rights to all R&M and Voids works under this Framework in Geographical Area Multi-Trade Lots 1, 3, 5 & 7.

The Framework will cover full multi-trade works, including any combination of trades. As a minimum, this must include: Joinery, Electricals (including door entry, TV aerials and electrical heating works), Plumbing, Painting, Building, Stonework, Roofing, Plasterer, Roughcasting, Glazing, timber windows and doors repairs and drainage works including jetting, clearing & camera works (note: this list is not exhaustive). The Scope also includes provision for out-of-hours cover and voids. Ad hoc Kitchen & Bathroom renewal void works; Cyclical Maintenance, Planned Renewal Programmed works and Medical Adaptations, and any relevant other works as required may also be included.

To be carried out in south west Scotland. Specific locations are Annan, Dumfries, Kirkconnell, Lincluden and Stranraer.

Also, to include:

EM Lighting Servicing

Blender Value Services

PAT

Smoke Detector servicing

EICRs Additional information: See ITT

Delivery: Scotland
Extensions: As required under the scope of the framework · The Framework will be for a period of 4 years. It will initially run for 24 months, with the option to extend for a further 2 separate 12-month periods at The Association’s discretion.Variant bids: not allowed
50000000 Repair and maintenance services
Lot #6Southern – Single TradesRenewal

R&M and Voids Single-Trade Maintenance

The Association reserves the right to award works to any single trade contractor who is appointed to any of the Geographical Area Single Trades Lots 2, 4, 6 & 8 as required, these are unranked Lots 2, 4, 6 & 8.

Interested single trade bidder are invited to be part of the Framework that will cover single trade works, (note: this list is not exhaustive) including: Joinery, Electricals (including door entry, TV aerials and electrical heating works), Plumbing, Painting, Building, Stonework, Roofing, Plasterer, Roughcasting, Glazing, timber windows and doors repairs and drainage works including jetting, clearing & camera works (note: this list is not exhaustive). The Scope also includes for voids, potentially Ad hoc Kitchen & Bathroom renewal void works; Cyclical Maintenance, Planned Renewal Programmed works and Medical Adaptations, and any relevant other works as required may also be included.

To be carried out in south west Scotland. Specific locations are Annan, Dumfries, Kirkconnell, Lincluden and Stranraer.

Also, to include:

EM Lighting Servicing

Blender Value Services

PAT

Smoke Detector servicing

EICRs Additional information: See ITT

Delivery: Scotland
Extensions: As required under the scope of the framework · The Framework will be for a period of 4 years. It will initially run for 24 months, with the option to extend for a further 2 separate 12-month periods at The Association’s discretion.Variant bids: not allowed
50000000 Repair and maintenance services
Lot #7Highland – Multi-TradeRenewal

R&M and Voids Multi-Trade Maintenance

A maximum of 2 contractors will be appointed to each Geographical Area Multi-Trade Lots of the Framework. The highest-ranking Bidder will not have exclusive rights to all R&M and Voids works under this Framework in Geographical Area Multi-Trade Lots 1, 3, 5 & 7.

The Framework will cover full multi-trade works, including any combination of trades. As a minimum, this must include: Joinery, Electricals (including door entry, TV aerials and electrical heating works), Plumbing, Painting, Building, Stonework, Roofing, Plasterer, Roughcasting, Glazing, timber windows and doors repairs and drainage works including jetting, clearing & camera works (note: this list is not exhaustive). The Scope also includes provision for out-of-hours cover and voids. Ad hoc Kitchen & Bathroom renewal void works; Cyclical Maintenance, Planned Renewal Programmed works and Medical Adaptations, and any relevant other works as required may also be included.

To be carried out in Highland area of Scotland. Specific locations are Alness, Fort William, Golspie, Invergordon, Inverness(Madras Court), Inverness (Montague Row), Nairn and Thurso.

Also, to include:

EM Lighting Servicing

Blender Value Services

PAT

Smoke Detector servicing

EICRs Additional information: See ITT

Delivery: Scotland
Extensions: As required under the scope of the framework · The Framework will be for a period of 4 years. It will initially run for 24 months, with the option to extend for a further 2 separate 12-month periods at The Association’s discretion.Variant bids: not allowed
50000000 Repair and maintenance services
Lot #8Highland – Single TradesRenewal

R&M and Voids Single-Trade Maintenance

The Association reserves the right to award works to any single trade contractor who is appointed to any of the Geographical Area Single Trades Lots 2, 4, 6 & 8 as required, these are unranked Lots 2, 4, 6 & 8.

Interested single trade bidder are invited to be part of the Framework that will cover single trade works, (note: this list is not exhaustive) including: Joinery, Electricals (including door entry, TV aerials and electrical heating works), Plumbing, Painting, Building, Stonework, Roofing, Plasterer, Roughcasting, Glazing, timber windows and doors repairs and drainage works including jetting, clearing & camera works (note: this list is not exhaustive). The Scope also includes for voids, potentially Ad hoc Kitchen & Bathroom renewal void works; Cyclical Maintenance, Planned Renewal Programmed works and Medical Adaptations, and any relevant other works as required may also be included.

To be carried out in Highland area of Scotland. Specific locations are Alness, Fort William, Golspie, Invergordon, Inverness(Madras Court), Inverness (Montague Row), Nairn and Thurso.

Also, to include:

EM Lighting Servicing

Blender Value Services

PAT

Smoke Detector servicing

EICRs Additional information: See ITT

Delivery: Scotland
Extensions: As required under the scope of the framework · The Framework will be for a period of 4 years. It will initially run for 24 months, with the option to extend for a further 2 separate 12-month periods at The Association’s discretion.Variant bids: not allowed
50000000 Repair and maintenance services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lots publish different evaluation splits; there is no single procedure weighting.

LotQualityPriceSplit
1 · Central/North – Multi-Trade60%40%
2 · Central/North – Single Trades40%60%
3 · Central/South – Multi-Trade60%40%
4 · Central/South – Single Trades40%60%
5 · Southern – Multi-Trade60%40%
6 · Southern – Single Trades40%60%
7 · Highland – Multi-Trade60%40%
8 · Highland – Single Trades40%60%
Lot distribution rule: See ITT for the specific details on awrading of combined lots.
Conditions of participation2
  • Suitability

    See ITT

  • Technical & professional ability

    Execution of the service is reserved to a particular profession

Staff
Names and qualifications of delivery staff must be submitted
What this means for your bid
  • Price carries 40–60 points depending on the lot. Read the split per lot below.
  • “R&M and Voids Framework” is a framework: the contest is a place on its panel, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Closed
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · See ITT
First published
8 Jan 2025, 12:35 GMT
Last source update
2 Sept 2026, 10:08 BST
Award evaluation window
6 Aug 2026 – …
FTS notice number
2026/S 000-082937
Classification (CPV)
Repair and maintenance services
Delivery area
Scotland (UKM)
Official registry OCID
ocds-h6vhtk-04ce30 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Performance terms

See RM Tender Document and KPIs

Publisher note: Please ensure that you read the ITT relevant for the lot you are interested in. NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=836674. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/ A summary of the expected community benefits has been provided as follows: CB Clause for % contribution on Framework (SC Ref:836674)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding
Appointment period ends
11 Sept 2026, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
90 days from the deadline
Bids opened
6 Aug 2026, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

www.publiccontractsscotland.gov.uk ↗

Timeline

28 Feb 2025 → 11 Sept 2026 · 4 dates
  1. Next notice expected
    28 Feb 2025
  2. Bids opened76 days ago
    6 Aug 2026, 12:00 BST
  3. Notice published49 days ago
    2 Sept 2026, 10:08 BST
  4. Admission / appointment period ends40 days ago · period end, not a bid countdown
    11 Sept 2026, 12:00 BST

Notice history

6 events · 4 releases on Find a Tender · since 7 Jul 2026
  1. Published value updated to £2,500,000
    7 Jul 2026, 15:16 BST
    was £6,000,000
  2. Status changed to active
    7 Jul 2026, 15:16 BST
  3. Procurement method changed
    7 Jul 2026, 15:16 BST
  4. Deadline published: 6 Aug 2026, 12:00 BST
    7 Jul 2026, 15:16 BST
  5. Deadline moved to 4 Sept 2026, 12:00 BST
    8 Jul 2026, 11:47 BST
    +29 days · was 6 Aug 2026, 12:00 BST
  6. Deadline moved to 11 Sept 2026, 12:00 BST
    2 Sept 2026, 10:08 BST
    +7 days · was 4 Sept 2026, 12:00 BST
Published amendments (2 · 2 deadline changes)
WhenWhatBeforeAfterShift
—DeadlineTime limit · IV.2.26 Aug 20264 Sept 2026+29 d
—Bid openingConditions for opening of tenders · IV.2.76 Aug 20264 Sept 2026+29 d
—DeadlineTime limit · IV.2.24 Sept 202611 Sept 2026+7 d
—Bid openingConditions for opening of tenders · IV.2.74 Sept 202611 Sept 2026+7 d

Staff annual leave and existing workload.

Existing workload

Routine re-releases (4)
  • 2025-01: 1 release · 8 Jan 2025

Contracting authority & participating public bodies

Key Housing Association

Contracting authorityHousingBody governed by public lawHousing and community amenities The Square, 70 Renton Street, Glasgow, Scotland, G4 0HTContact email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Glasgow Sheriff Court and Justice of the Peace CourtReview body Glasgow

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria