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Published 14 Dec 2023, 11:50 GMT

Official UK procurement notice

R&M and Voids - Framework

Official notice

Authority: Berwickshire Housing Association Ltd (Housing)

Framework agreement11 lotsServicesOpen procedureMax 2 lots per supplier
Sectors: Repair & Maintenance (50) Delivery: Scotland (UKM91)
Framework ceiling (notional)£6,500,000total for 11 lots · framework ceiling, not attributable revenue
Submissions closed 3 May 2024
Lots 11max 2 won per supplier

What is being bought11 lots · detail below

Published requirement description

The Framework is a multi-lotted trade specific to service the Associations Reactive Repairs & Maintenance and Voids to tenants and owners and may include Cyclical maintenance services, Medical Adaptations and adhoc major repairs works. The Framework will be for a period of 4 years; it will initially run for 24 months and then will have the option to extend for a further 2 single 12-month periods at The Association’s individual discretion.

All lots may include cyclical maintenance works relevant to each trade lot.

Lot 1 will cover the majority of voids but BHA reserve the right to use the trade lots for Minor Works required in Voids or if the Void performance in Lot 1 contractors don’t meet the MLAP from the KPIs.

  • Recurrence: As per the ITT

CPV: Repair and maintenance services

Lots and requirements (11)Procurement structure

11 lots · no lot values published · win at most 2 of them · same evaluation weights on every lot
Lot #1Multi Trade WorksRenewal

Multi Trade Works - including any combination of trades but must include Joiner, Electrician, Plumbing, Painter, Builder, Roofer & Plasterer works (including out of hours cover) and Voids. Can also include Kitchen & Bathroom renewal works and Medical Adaptation. Additional information: See attached 'ITT - SPD and Price Quality Evaluation - Lot 1 RM and Voids - Final for Tender'

Delivery: Scotland
Extensions: All lots may include cyclical maintenance works relevant to each trade lot. Lot 1 will cover the majority of voids but BHA reserve the right to use the trade lots for Minor Works required in Voids or if the Void performance in Lot 1 contractors don’t meet the MLAP from the KPIs · The Framework will be for a period of 4 years; it will initially run for 24 months and then will have the option to extend for a further 2 single 12-month periods at The Association’s individual discretion.Variant bids: not allowed
50000000 Repair and maintenance services
Lot #2JoineryRenewal

Joinery - Can also include Kitchen renewal works. Additional information: See attached 'ITT - SPD and Price Quality Evaluation - Lots 2 to 11 RM and Voids - Final for Tender'

Delivery: Scotland
Extensions: All lots may include cyclical maintenance works relevant to each trade lot. Lot 1 will cover the majority of voids but BHA reserve the right to use the trade lots for Minor Works required in Voids or if the Void performance in Lot 1 contractors don’t meet the MLAP from the KPIs · The Framework will be for a period of 4 years; it will initially run for 24 months and then will have the option to extend for a further 2 single 12-month periods at The Association’s individual discretion.Variant bids: not allowed
50000000 Repair and maintenance services
Lot #3PlumbingRenewal

Plumbing - not gas service or heating but can also include Bathroom renewal works and Medical Adaptation. Additional information: See attached 'ITT - SPD and Price Quality Evaluation - Lots 2 to 11 RM and Voids - Final for Tender'

Delivery: Scotland
Extensions: All lots may include cyclical maintenance works relevant to each trade lot. Lot 1 will cover the majority of voids but BHA reserve the right to use the trade lots for Minor Works required in Voids or if the Void performance in Lot 1 contractors don’t meet the MLAP from the KPIs · The Framework will be for a period of 4 years; it will initially run for 24 months and then will have the option to extend for a further 2 single 12-month periods at The Association’s individual discretion.Variant bids: not allowed
50000000 Repair and maintenance services
Lot #4ElectricalRenewal

Electrical - including Door Entry, TV Aerials and Electrical Heating works. Additional information: See attached 'ITT - SPD and Price Quality Evaluation - Lots 2 to 11 RM and Voids - Final for Tender'

Delivery: Scotland
Extensions: All lots may include cyclical maintenance works relevant to each trade lot. Lot 1 will cover the majority of voids but BHA reserve the right to use the trade lots for Minor Works required in Voids or if the Void performance in Lot 1 contractors don’t meet the MLAP from the KPIs · The Framework will be for a period of 4 years; it will initially run for 24 months and then will have the option to extend for a further 2 single 12-month periods at The Association’s individual discretion.Variant bids: not allowed
50000000 Repair and maintenance services
Lot #5PaintingRenewal

Painting - External and Internal all types. Additional information: See attached 'ITT - SPD and Price Quality Evaluation - Lots 2 to 11 RM and Voids - Final for Tender'

Delivery: Scotland
Extensions: All lots may include cyclical maintenance works relevant to each trade lot. Lot 1 will cover the majority of voids but BHA reserve the right to use the trade lots for Minor Works required in Voids or if the Void performance in Lot 1 contractors don’t meet the MLAP from the KPIs · The Framework will be for a period of 4 years; it will initially run for 24 months and then will have the option to extend for a further 2 single 12-month periods at The Association’s individual discretion.Variant bids: not allowed
50000000 Repair and maintenance services
Lot #6Plastering & RoughcastingRenewal

Plastering & Roughcasting - all types. Additional information: See attached 'ITT - SPD and Price Quality Evaluation - Lots 2 to 11 RM and Voids - Final for Tender'

Delivery: Scotland
Extensions: All lots may include cyclical maintenance works relevant to each trade lot. Lot 1 will cover the majority of voids but BHA reserve the right to use the trade lots for Minor Works required in Voids or if the Void performance in Lot 1 contractors don’t meet the MLAP from the KPIs · The Framework will be for a period of 4 years; it will initially run for 24 months and then will have the option to extend for a further 2 single 12-month periods at The Association’s individual discretion.Variant bids: not allowed
50000000 Repair and maintenance services
Lot #7RoofingRenewal

Roofing - Flat, Tiled and Slated. Additional information: See attached 'ITT - SPD and Price Quality Evaluation - Lots 2 to 11 RM and Voids - Final for Tender'

Delivery: Scotland
Extensions: All lots may include cyclical maintenance works relevant to each trade lot. Lot 1 will cover the majority of voids but BHA reserve the right to use the trade lots for Minor Works required in Voids or if the Void performance in Lot 1 contractors don’t meet the MLAP from the KPIs · The Framework will be for a period of 4 years; it will initially run for 24 months and then will have the option to extend for a further 2 single 12-month periods at The Association’s individual discretion.Variant bids: not allowed
50000000 Repair and maintenance services
Lot #8Builderwork & StoneworkRenewal

Builderwork & Stonework. Additional information: See attached 'ITT - SPD and Price Quality Evaluation - Lots 2 to 11 RM and Voids - Final for Tender'

Delivery: Scotland
Extensions: All lots may include cyclical maintenance works relevant to each trade lot. Lot 1 will cover the majority of voids but BHA reserve the right to use the trade lots for Minor Works required in Voids or if the Void performance in Lot 1 contractors don’t meet the MLAP from the KPIs · The Framework will be for a period of 4 years; it will initially run for 24 months and then will have the option to extend for a further 2 single 12-month periods at The Association’s individual discretion.Variant bids: not allowed
50000000 Repair and maintenance services
Lot #9Drainage WorksRenewal

Drainage Works - to include Jetting, Clearing & Camera works. Additional information: See attached 'ITT - SPD and Price Quality Evaluation - Lots 2 to 11 RM and Voids - Final for Tender'

Delivery: Scotland
Extensions: All lots may include cyclical maintenance works relevant to each trade lot. Lot 1 will cover the majority of voids but BHA reserve the right to use the trade lots for Minor Works required in Voids or if the Void performance in Lot 1 contractors don’t meet the MLAP from the KPIs · The Framework will be for a period of 4 years; it will initially run for 24 months and then will have the option to extend for a further 2 single 12-month periods at The Association’s individual discretion.Variant bids: not allowed
50000000 Repair and maintenance services
Lot #10FencingRenewal

Fencing - metal and timber. Additional information: See attached 'ITT - SPD and Price Quality Evaluation - Lots 2 to 11 RM and Voids - Final for Tender'

Delivery: Scotland
Extensions: All lots may include cyclical maintenance works relevant to each trade lot. Lot 1 will cover the majority of voids but BHA reserve the right to use the trade lots for Minor Works required in Voids or if the Void performance in Lot 1 contractors don’t meet the MLAP from the KPIs · The Framework will be for a period of 4 years; it will initially run for 24 months and then will have the option to extend for a further 2 single 12-month periods at The Association’s individual discretion.Variant bids: not allowed
50000000 Repair and maintenance services
Lot #11Glazing, Windows and Doors RepairsRenewal

Glazing, Windows and Doors Repairs. Additional information: See attached 'ITT - SPD and Price Quality Evaluation - Lots 2 to 11 RM and Voids - Final for Tender'

Delivery: Scotland
Extensions: All lots may include cyclical maintenance works relevant to each trade lot. Lot 1 will cover the majority of voids but BHA reserve the right to use the trade lots for Minor Works required in Voids or if the Void performance in Lot 1 contractors don’t meet the MLAP from the KPIs · The Framework will be for a period of 4 years; it will initially run for 24 months and then will have the option to extend for a further 2 single 12-month periods at The Association’s individual discretion.Variant bids: not allowed
50000000 Repair and maintenance services

What it takes to win
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How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 11 lots
Quality: 40%Price: 60%
Published sub-criteria (2)
  • Quality: 40%
  • Cost of Service: 60%
Published award criteria (2)
  • Quality: 40%
  • Cost of Service: 60%
Lot distribution rule: As set out in the ITT page 3 & 4 'Restriction on Number of Contractors for the Lots' The Association are limiting the number of Lots that each contractor can bid for. We are looking to have a number of contractors on each Lot and in order to achieve this we are only allowing each contractor to bid for a maximum of 2 Lots. Please note that should you wish; you can decide to bid for only one Lot of your choice; there is no requirement to bid for a minimum of 2. The Association do however reserve the right to accept bids for more than 2 Lots depending on the level of interest and SPD scoring, i.e. you can bid for 1 or 2 Lots but also outline interested Lots in numerical ascendancy (3 - 11). In order to remove ambiguity please note that in the event that we do not get enough contractors per Lot bidding for the Lots the Association reserve the right to allow and accept contractor’s bids for additional Lots out with your top 2 of choice.
Conditions of participation2
  • Suitability

    See attached

    Lot 1 - 'ITT - SPD and Price Quality Evaluation - Lot 1 RM and Voids - Final for Tender'

    Lots 2 to 11 - See attached 'ITT - SPD and Price Quality Evaluation - Lots 2 to 11 RM and Voids - Final for Tender'

  • Technical & professional ability

    See attached

    Lot 1 - 'ITT - SPD and Price Quality Evaluation - Lot 1 RM and Voids - Final for Tender'

    Lots 2 to 11 - See attached 'ITT - SPD and Price Quality Evaluation - Lots 2 to 11 RM and Voids - Final for Tender'

Staff
Names and qualifications of delivery staff must be submitted
What this means for your bid
  • Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
  • “R&M and Voids - Framework” is a framework: the contest is a place on its panel, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Closed
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · As per the ITT
First published
14 Dec 2023, 11:50 GMT
Last source update
3 Apr 2024, 13:43 BST
Award evaluation window
3 May 2024 – …
FTS notice number
2024/S 000-010760
Classification (CPV)
Repair and maintenance services
Delivery area
Scotland (UKM91)
Official registry OCID
ocds-h6vhtk-04258e Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Performance terms

See Contractual KPIs attached with the Contract Notice

Publisher note: Please ensure that you comprehensively read and understand the ITT documents as they outline your requirements for the submission of the SPD, the Quality and the Pricing Schedule. IT IS CRITICAL THAT YOU READ THESE FIRST. If you are in an doubt as a question through PCS questions and answer section within the contract notice. Also see the set of documents listed below that we have created to make the submission process as simple as possible. Tender Return Checklist – Guidance SPD (Scotland) Document - Global Questions SPD Response Template – Lot 1 SPD Response Template – Lots 2 - 11 Quality Response Template – Lot 1 Quality Response Template – Lots 2 - 11 CB Clause for % contribution on Framework Framework Lot Selection & Priority Preference Form - Final Excel Pricing Schedule NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=762688. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. The Contracting Authority does not intend to include a sub-contract clause as part of community benefits (as per Section 25 of the Procurement Reform (Scotland) Act 2014) in this contract for the following reason: There is no specific sub-contract clause however, we have stated. "It should be noted that any proposed subcontractors will need to be sanctioned and approved by the Association prior to use on this framework. They will require to complete an SPD (Part II & III Only) for all your proposed sub-contractors after award" Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/ A summary of the expected community benefits has been provided as follows: See attached 'CB Clause for % contribution on Framework' to be completed and signed a returned with the submission. (SC Ref:762688)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding
Appointment period ends
3 May 2024, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
90 days from the deadline
Bids opened
3 May 2024, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

www.publiccontractsscotland.gov.uk ↗

Timeline

1 Apr 2024 → 3 May 2024 · 4 dates
  1. Next notice expected
    1 Apr 2024, 00:00 BST
  2. Notice published
    3 Apr 2024, 13:43 BST
  3. Admission / appointment period endsperiod end, not a bid countdown
    3 May 2024, 12:00 BST
  4. Bids opened
    3 May 2024, 12:00 BST

Notice history

3 events · 2 releases on Find a Tender · since 3 Apr 2024
  1. Status changed to active
    3 Apr 2024, 13:43 BST
  2. Procurement method changed
    3 Apr 2024, 13:43 BST
  3. Deadline published: 3 May 2024, 12:00 BST
    3 Apr 2024, 13:43 BST

Contracting authority & participating public bodies

Berwickshire Housing Association Ltd

Contracting authorityHousingBody governed by public lawHousing and community amenities 55 Newtown Street, Duns, Berwickshire, Scotland, TD11 3AUContact email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Sheriff Court HouseReview body Selkirk

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria