Find a TenderAwarded
Published 12 May 2023, 10:00 BST

Official UK procurement notice

Queen Margaret University Catering Contractor

Official notice

Authority: Queen Margaret University (Education)

ServicesCompetitive procedure with negotiation
Published estimate£13,000,000exc. VAT
Submissions closed 14 Jul 2023awarded 30 Oct 2023
Awarded to Baxter Storey

What is being bought

Published requirement description

Catering contractor for Queen Margaret University

CPV: Canteen and catering services · Catering services

The lotProcurement structure

single lot · value published
Lot #1The successful Supplier will be required to provide Catering and Hospitality services…AwardedRenewalPublished value£13,000,000

The successful Supplier will be required to provide Catering and Hospitality services for Queen Margaret University.

Contract value = GBP13 million over the whole lifetime of the contract

Queen Margaret University was established in 1875 as “The Edinburgh School of Cookery” and gained full university title in 2007. The University moved to a brand-new campus at Craighall on the outskirts of Edinburgh in the autumn of 2007. The new campus is a vibrant new academic village with high-tech buildings and attractive landscaped spaces, featuring an innovative Learning Resource Centre at the heart of the development.

The University has a combined student and staff population of nearly 8000 in total, with 4200 students attending the campus. There are modern student residences on campus which can accommodate up to 800 students or guests, and the bidder is required to include proposals for a student meal plan that can be purchased at the beginning of term or academic year. Over 28% of the students are not resident in Scotland at time of enrolling, including a growing African community. The University has over 500 staff.

The University is opening an Innovation Hub in 2025 with an anticipated catering facility. The vision is that the offer is different from the existing catering offer, to provide catering to the community, building users, and an expansion of the current events business. The kitchen within the new building is small, and it is anticipated that any service relies upon the main 1875 kitchen.

In providing a catering service, the University promotes opportunities for social interaction amongst students and staff, provides an attractive package to support commercial conferencing and events business and promotes the image of the University to visiting prospective students and staff.

The University has a strong social conscience and aims to be a true asset to the local community, and the wider world. The local community includes people living nearby, local schools and businesses. The Students Union welcome opportunities for students to gain employment and training within the catering service, which fits with their study schedule.

The University would welcome proposals that include engagement with local growers and suppliers to ensure local businesses benefit from the catering provided to the University.

Delivery: Scotland · Queen Margaret University Edinburgh, Musselburgh, Scotland, United Kingdom.
Extensions: Up to 5 additional renewals of 1 year each.Second stage: 3–null candidates invited to tenderVariant bids: allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 67.5%Price: 32.5%
Published sub-criteria (2)
  • Technical: 67.5%
  • price: 32.5%
Published award criteria (2)
  • Technical: 67.5
  • Price: 32.5
Successive reduction
Candidates will be reduced successively across stages
What this means for your bid
  • Price carries 32.5 of 100 points: a 10% discount moves about 3.3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Competitive procedure with negotiation
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
12 May 2023, 10:00 BST
Last source update
6 Feb 2024, 16:38 GMT
Authority reference
QMU-17967
FTS notice number
2024/S 000-003952
Classification (CPV)
Canteen and catering servicesCatering services
Delivery area
Scotland (UKM73)
Official registry OCID
ocds-h6vhtk-03c830 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic payment

Publisher note: (SC Ref:757455)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding
Submission deadline
14 Jul 2023, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
90 days from the deadline
Detailed submission instructions & authority contactsFrom official release

Timeline

5 Jun 2023 → 6 Feb 2024 · 4 dates
  1. Next notice expected
    5 Jun 2023, 00:00 BST
  2. Invitations to tender expected
    14 Jul 2023, 00:00 BST
  3. Submission deadline
    14 Jul 2023, 12:00 BST
  4. Notice published
    6 Feb 2024, 16:38 GMT

Notice history

4 events · 3 releases on Find a Tender · since 5 Jun 2023
  1. Status changed to active
    5 Jun 2023, 14:24 BST
  2. Procurement method changed
    5 Jun 2023, 14:24 BST
  3. Deadline published: 14 Jul 2023, 12:00 BST
    5 Jun 2023, 14:24 BST
  4. Status changed to complete
    6 Feb 2024, 16:38 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £886,3941 contract exc. VAT
Bids received 4
Contracts signed 1latest 30 Oct 2023
Awarded toValueDateStatus
Baxter Storey£886,394 †—Awarded

Contracts

  • Contract 003952-2024-QMU-17967-1 · Baxter Storey

    Signed
    30 Oct 2023
    Value
    £886,394
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
4bids · 4 electronic0——

Contracting authority & participating public bodies

Queen Margaret University

Contracting authorityEducationBody governed by public lawEducation Queen Margaret University Drive, Musselburgh, Scotland, EH21 6UUContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Edinburgh Sherriff CourtReview body Edinburgh

Bidders & participating suppliers

1 commercial party on the notice
  • Baxter StoreyAwarded supplier 4 redheughs rigg, south gyle, edinburgh, Scotland, eh12 9dqContact phone

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria