Find a TenderAwarded
Published 2 Sept 2022, 12:28 BST

Official UK procurement notice

QUB/2301/22 Global Student Recruitment - Lead Management Services

Official notice

Authority: Queen's University Belfast (Education)

ServicesOpen procedureSME suitable
Published estimate£700,000exc. VAT7.1% below published estimate
Submissions closed 3 Oct 2022awarded 8 Nov 2022
Awarded to QS Enrolment Solutions Ltd

What is being bought

Published requirement description

The Global Student Recruitment Team at Queen's University Belfast has identified the need for a supplier to provide a service to manage the increasing number of leads for UG and PGT programmes across key international markets (MENA/Sub Saharan Africa/Pakistan) and support and nurture the market leads through to the application stage. UG applicants may be recruited directly to Queen’s or recruited to INTO Queen’s to undertake a Foundation or International Year One.The supplier will be responsible for delivering a flexible and scalable Lead Management solution which includes a detailed communication plan which will contact leads, assess propensity to apply and engage in 1-2-1 contact. The supplier will be required to represent Queen's with the highest standard of customer care and ensure the Queen's brand is maintained within these markets. The service will gain insights about Queen's USP's and programmes through an onboarding process and continuous communication with recruitment tea

  • Recurrence: 50 months

CPV: Direct marketing services

The lotProcurement structure

single lot · value published
Lot #1Over the past 5 year period, Queen's Global Student Recruitment Team presence has…AwardedRenewalPublished value£700,000

Over the past 5 year period, Queen's Global Student Recruitment Team presence has expanded and currently there is representation across a number of key markets / regions. The expansion in regions has led to a significant increase in enquiries and leads from potential students which require an appropriate service to help maximise student recruitment outcomes.Global Student Recruitment has identified the need for a supplier to provide a service to manage the increasing number of leads for UG and PGT programmes across key international markets (MENA/Sub Saharan Africa/Pakistan) and support and nurture the market leads through to the application stage. UG applicants may be recruited directly to Queen’s or recruited to INTO Queen’s to undertake a Foundation or International Year One.The supplier will be responsible for delivering a flexible and scalable Lead Management solution which includes a detailed communication plan which will contact leads, assess propensity to apply and engage in 1-2-1 contact. The supplier will be required to represent Queen's with the highest standard of customer care and ensure the Queen's brand is maintained within these markets. The service will gain insights about Queen's USP's and programmes through an onboarding process and continuous communication with recruitment teams in Belfast and key markets.

Delivery: Northern Ireland · Queen's University Belfast
Extensions: Option to extend for up to a period of 48 months · The contract may be subject to renewal at 50 month periodVariant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 70%Price: 30%
Published sub-criteria (2)
  • Technical: 70%
  • price: 30%
Published award criteria (2)
  • Technical: 70%
  • Price: 30%
Conditions of participation1
  • Suitability

    Please refer to the tender documents

What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · 50 months
First published
2 Sept 2022, 12:28 BST
Last source update
5 Dec 2022, 15:57 GMT
Award evaluation window
4 Oct 2022 – …
Authority reference
QUB/2301/22
FTS notice number
2022/S 000-034385
Classification (CPV)
Direct marketing services
Delivery area
Northern Ireland (UKN06)
Official registry OCID
ocds-h6vhtk-036545 Find a Tender

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredLanguage: EN
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup

Tender documents are also served through a separate tool: https://in-tendhost.co.uk/queensuniversitybelfast/aspx/Home ↗

Submission deadline
3 Oct 2022, 16:00 BST
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bids opened
4 Oct 2022, 09:00 BST
Detailed submission instructions & authority contactsFrom official release

Timeline

3 Oct 2022 → 5 Dec 2022 · 3 dates
  1. Submission deadline
    3 Oct 2022, 16:00 BST
  2. Bids opened
    4 Oct 2022, 09:00 BST
  3. Notice published
    5 Dec 2022, 15:57 GMT

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    5 Dec 2022, 15:57 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £650,0001 contract exc. VAT
Bids received 22 from SMEs
Contracts signed 1latest 8 Nov 2022
Awarded toValueDateStatus
QS Enrolment Solutions LtdSMEGlobal Student Recruitment - Lead Management Services£650,000 †—Awarded

Contracts

Bid statistics published by the authority

BidsSMEVCSEValid bid range
2bids · 2 electronic2——

Contracting authority & participating public bodies

Queen's University Belfast

Contracting authorityEducationBody governed by public lawEducation Purchasing Office, University Road, Belfast, Northern Ireland, BT7 1NNContact email, phone Published organisation website ↗

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria