Find a TenderAwarded
Published 3 Mar 2021, 17:16 GMT

Official UK procurement notice

Quality Meat Scotland - Provision of Consumer Social Media Services

Official notice

Authority: QMS

ServicesRestricted procedureSME suitable
Published estimate£420,000exc. VAT
Submissions closed 2 Apr 2021awarded 3 Jun 2021
Awarded to Sunshine Communuications

What is being bought

Published requirement description

QMS Seeks to appoint a Social Media agency to deliver consumer social media activity, enewsletters and influencer management.

  • Recurrence: 16 weeks prior to current contract ending

CPV: Advertising and marketing services

The lotProcurement structure

single lot · value published
Lot #1QMS now seeks to appoint a consumer Social Media agency to deliver the ongoing social…AwardedRenewalPublished value£420,000

QMS now seeks to appoint a consumer Social Media agency to deliver the ongoing social and enewsletter strategy which will tie into wider campaigns but also use an always on strategy to consistently push out key brand messages. Ongoing activity will include but not be limited to:

Creation of a monthly content plan including ideation, content creation and execution

A boosting strategy for all content

Community management

Monthly social listening to monitor trends and shape content

eNewsletter send outs (currently one per month)

Regular reporting on all activity

Additional campaign activity could include:

Campaign amplification activity when required eg. additional paid advertising, content creation, etc.

In addition, QMS requires its Social Media agency to manage an ongoing Grassroot Influencers program, as a front line between the influencers and QMS with a remit covering:

Ongoing relations with QMS’s community of ‘steakholders’

Outreach and liaison with up to 10 influencers per month to execute content for QMS

Idea generation of monthly tasks for the influencers.

Organisation of product send outs using QMS preapproved suppliers e.g. butchers

Monitoring and reporting of all activity.

To help QMS achieve the above, we require an agency who can prepare and present high quality, clear, concise and cost-effective activation of social media strategies and work in partnership with QMS’ Marketing and Communication team to ensure the best possible outcome for our three industry brands: Scotch Beef PGI, Scotch Lamb PGI and Specially Selected Pork whilst keeping our brand essence of Meat with Integrity at the heart of our communications.

Delivery: Scotland
Extensions: yearly for a maximum of 3 consecutive yearsSecond stage: 5–null candidates invited to tenderVariant bids: not allowed

What it takes to win
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How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 50Price: 20Social value: 50
Published sub-criteria (4)
  • Agency approach and account management: 25
  • Agency capacity and agility: 25
  • price: 20
  • Response to the brief: strategic direction for the consumer social media channels, enewsletter and influencer activity: 50
Published award criteria (4)
  • Response to the brief: strategic direction for the consumer social media channels, enewsletter and influencer activity: 50
  • Agency approach and account management: 25
  • Agency capacity and agility: 25
  • Price: 20
What this means for your bid
  • Price carries 20 of 120 points: a 10% discount moves about 2 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Restricted procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Yes · 16 weeks prior to current contract ending
First published
3 Mar 2021, 17:16 GMT
Last source update
8 Jun 2021, 15:35 BST
Authority reference
QMS/ITT/CONSUMERSOCIALMEDIASERVICES/2021
FTS notice number
2021/S 000-012840
Classification (CPV)
Advertising and marketing services
Delivery area
Scotland (UKM75)
Official registry OCID
ocds-h6vhtk-02981a Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment

Publisher note: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015. (SC Ref:656647)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding

Tender documents are also served through a separate tool: http://www.publiccontractsscotland.gov.uk ↗

Submission deadline
2 Apr 2021, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
180 days from the deadline
Detailed submission instructions & authority contactsFrom official release

Timeline

2 Apr 2021 → 8 Jun 2021 · 3 dates
  1. Submission deadline
    2 Apr 2021, 12:00 BST
  2. Invitations to tender expected
    9 Apr 2021, 00:00 BST
  3. Notice published
    8 Jun 2021, 15:35 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    8 Jun 2021, 15:35 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £420,0001 contract exc. VAT
Bids received 33 from SMEs
Contracts signed 1latest 3 Jun 2021
Awarded toValueDateStatus
Sunshine CommunuicationsSME£420,000 †—Awarded

Contracts

Bid statistics published by the authority

BidsSMEVCSEValid bid range
3bids · 0 electronic3——

Contracting authority & participating public bodies

QMS

Contracting authorityNDPBresponsible for helping the Scottish red meat sector improve its efficiency and profitability Quality Meat Scotland, The Rural Centre, West Mains, Newbridge, Scotland, EH28 8NZContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Edinburgh Sheriff CourtReview body Edinburgh

Bidders & participating suppliers

1 commercial party on the notice
  • Sunshine CommunuicationsAwarded supplier 86 1B Commercial Quay, Edinburgh, Scotland, EH13 0NEContact phone

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria