Purchasing Invida Assets Management software

Official notice

Authority: Sheffield Hallam University (Education)

GoodsAward procedure without prior publication of a call for competition

Sectors: Software Packages & ERP (48) Delivery: Yorkshire & Humber (UKE32)

Awarded value£196,790published contract · exc. VAT

Awarded 1 Aug 2026no call for competition

Awarded to INVIDA LIMITED

What is being bought

Published requirement description

Sheffield Hallam University currently uses INVIDA, a cloud-based Integrated Workplace Management System (IWMS), to support its Estates and Facilities Management operations. This procurement is for the continued provision of the existing INVIDA software, including associated support and maintenance services, for an initial period of three years with an option to extend for a further one year.

CPV: Software package and information systems

The lotProcurement structure

single lot · no lot value published

Lot #1The procurement is for the continued provision of the INVIDA cloud-based Integrated…Awarded

The procurement is for the continued provision of the INVIDA cloud-based Integrated Workplace Management System (IWMS) used by Sheffield Hallam University to support Estates and Facilities Management operations.

The requirement includes access to the CORE, LIFECYCLE, COMPLIANCE, TASK and LIBRARY modules, providing functionality for space and asset management, lifecycle planning, statutory and non-statutory compliance, planned and reactive maintenance, helpdesk and task management, and document management. The service includes hosting, data storage, backups, system upgrades and technical support.

The contract will be awarded for an initial period of three years, with an option to extend for a further one year.

Delivery: Yorkshire & Humber

Procedure terms & legal framework

From the official record

Procedure method: Award procedure without prior publication of a call for competition
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Goods
Notice status: Awarded without competition
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Direct award (no call for competition)
GPA / WTO covered: Unspecified in notice
Recurring procurement: Unspecified in notice
First published: 28 Aug 2026, 09:27 BST
Last source update: 28 Aug 2026, 09:27 BST
Authority reference: 2526-55-DTS-APP-CN
FTS notice number: 2026/S 000-082031
Classification (CPV): Software package and information systems
Delivery area: Yorkshire & Humber (UKE32)
Official registry OCID: ocds-h6vhtk-06ee33 Find a Tender

Why no open competition: The procurement falls outside the scope of application of the directive
Published justification: The contract is being awarded through the Crown Commercial Service (CCS) Low Value Purchasing System (LVPS), an existing commercial arrangement established under the Public Contracts Regulations 2015. Invida Limited is an appointed supplier under the arrangement and the contract is being awarded in accordance with the applicable LVPS call-off provisions. Therefore, a separate prior call for competition was not published by Sheffield Hallam University for this contract award.

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £196,7901 contract exc. VAT

Bids received 1

Contracts signed 1latest 1 Aug 2026

Awarded to	Value	Date	Status
INVIDA LIMITED	£196,790 †	—	Awarded

Contracts

Contract 082031-2026-2526-55-DTS-APP-CN-1 · INVIDA LIMITED
Signed
1 Aug 2026
Value
£196,790
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
1bids	—	—	—

Contracting authority & participating public bodies

Sheffield Hallam University

Contracting authorityEducationBody governed by public lawEducation GB-UKPRN: 10005790 City Campus, Sheffield, Yorkshire & Humber, S11WBContact email

Bidders & participating suppliers

1 commercial party on the notice

Invida LimitedAwarded supplierGB-COH: 10223226 31 Temple Street, Birmingham, UK, B2 5DB

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.