Official UK procurement notice
Purchase, Maintenance & Repair Provision of 26-ton Hydrogen Fuel Cell Electric Refuse Collection Vehicles
Authority: Glasgow City Council (Local council)
What is being bought
Published requirement descriptionThe contract is split into the following two elements:
One off purchase of 26 ton hydrogen fuel cell electric refuse collection vehicles* to be delivered by 31st October 2022 via phased delivery as detailed in the Invitation to Tender document. The estimated budget for the purchase of the FCEV RCV’s is 5,500,000GBP.
- The number of vehicles purchased will be dependent on the commercial submissions and budget availability at the time of contract award.
Three years maintenance and repair with two options for up to 12 months extensions. The estimated budget for the maintenance is 1,500,000GBP over 5 years
- Recurrence: This contract is for one off purchase of refuse collection vehicles. The maintenance and repair provision is for 36 months with the option to extend for 2 additional periods of up to 12 months each. Therefore it is estimated that the notice for this re-tender will be issued in 2025 should be extensions be exercised.
CPV: Household-refuse collection services · Refuse and waste related services · Refuse collection services · Refuse transport services · Refuse-collection vehicles · Refuse-compaction vehicles · Sewage, refuse, cleaning and environmental services · Urban solid-refuse collection services · Vehicles for refuse · Vehicles for refuse and sewage
The lotProcurement structure
single lot · value publishedLot #1The council invites tender bids for the purchase of 26 tonne hydrogen fuel cell…RenewalPublished value£7,000,000
The council invites tender bids for the purchase of 26 tonne hydrogen fuel cell electric refuse collection vehicles and maintenance and repair provision for up to a period of five years.
This procurement is an important step for Glasgow City Council (GCC) in response to the impending climate emergency which shall be support the decarbonisation of the fleet and shall reduce the city's carbon emissions.
The maintenance and repair provision for hydrogen fuel cell electric refuse collection vehicles shall ensure GCC continues to meet its legal requirements in terms of vehicle servicing and maintenance.
The Service shall work within the current GCC operating model to ensure there is no detrimental operational impact or additional vehicle downtime.
The contract is estimated to be awarded in June 2021 with a start date to be confirmed.
The council is looking to award the entire contract to one Supplier.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (3)
- Fair Work Practices: 5%
- Quality: 35%
- price: 60%
Published award criteria (3)
- Fair Work Practices: 5%
- Quality: 35%
- Price: 60
- Suitability
As stated in Invitation to Tender
- Economic & financial standing
Bidders must comply with the undernoted financial requirements in order to participate in the tendering process: -
There is a minimum financial requirement that affects Minimum Turnover
Trading Performance and Liquidity
There is also a further requirement regarding Current Liquidity, which can be met by a Letter of Comfort from the bank of the Bidder (see below)
Minimum Turnover
Minimum Turnover to be set at 7.5m GBP per annum for the most recent financial year
Trading Performance Ratio
An overall positive outcome on pre-tax profit over a 3 year period
Exceptional items can be excluded from calculation
Liquidity Ratios
Current Ratio - Current Assets/Current Liabilities
Leverage Ratio - Long-term Debt/Net Worth
Applicants must achieve a score of 5 and above from a combination of above two liquidity ratios
Scoring Method.
Current Ratio
Range Score
0.00 to 0.80 0
0.81 to 0.90 1
0.91 to 1.00 2
1.01 to 1.10 3
1.11 to 1.20 4
1.21 and above 5
Leverage Ratio
0.01 to 19.99 5
20.00 to 39.99 4
40.00 to 59.99 3
60.00 to 79.99 2
80.00 to 100.00 1
Intangibles can be included for purposes of the Net Worth figure.
The above ratios and minimum turnover requirements should be calculated on last set of accounts filed at Companies House.
For non-UK companies, ratios and minimum turnover should be calculated on information contained in the most recent audited accounts.
Applicants must not be the subject of an insolvency process.
Applicants who have been trading for less th…
Minimum: INSURANCES All insurance figures are reviewable by Glasgow City Council for each project being tendered. Glasgow City Council will make the final decision on the level required for each project. There may be an option to require a lower level of insurance cover depending on the r… - Technical & professional ability
Please refer to Document One - Invitation to Tender and Document Eleven - Single Procurement within the Attachment area of the portal within PCST.
4C.9 SPD Question
Please provide details of relevant tools, plant or technical equipment available to you in relation to this procurement exercise.
The weighting will be out of 100% with 20% attributed to this question
4C.1.2 SPD Question
For public supply and public service contracts only, please provide 2 relevant examples of supplies and/or services carried out during the last three years as specified in the Contract Notice which should include the customer contact name, value of contract and contract start and end dates.
SPD Statement
Please note that we are allowing examples carried out during the last five years instead of three years as stipulated in the online SPDS question.
At least one example should be within the last 5 years and ideally, one example should ideally be from the public sector.
Relevant examples should include the development, construction and satisfactory delivery of fuel cell electric vehicles.
The response should include, but not be limited to;
Client, Contract value, Contract dates.
A brief project description, Vehicle type, Number of vehicles and vehicle performance. together with the teams’ role in its delivery; defining the key roles over the service provision
Name(s) of key sub-subcontractors and their roles
Approach taken in delivery of the example project services; demonstrating successful manage…
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Closed
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
Yes · This contract is for one off purchase of refuse collection vehicles. The maintenance and repair provision is for 36 months with the option to extend for 2 additional periods of up to 12 months each. Therefore it is estimated that the notice for this re-tender will be issued in 2025 should be extensions be exercised.
- First published
- 29 Mar 2021, 10:48 BST
- Last source update
- 29 Mar 2021, 10:48 BST
- Award evaluation window
- 29 Apr 2021 – …
- Authority reference
GCC005116CPU- FTS notice number
2021/S 000-006322- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-02a024Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
As referenced in Document One - Invitation to Tender and Document Two - Terms & Conditions
- Review procedure
Glasgow City Council must, by notice in writing as soon as possible after the decision has been made, inform all tenderers and candidates concerned of its decision to award the contract. The Council must allow a period of at least the relevant standstill period (where the notice is sent by facsimile or electronic means the period is 10 days ending at midnight at the end of the 10th day after that on which the last notice is sent, when sent by other means the period is 15 days) to elapse between the date of despatch of the notice referred to in Regulation 86 of The Public Contract (Scotland) Regulations 2015 (“the Regulations”). The Council is obliged to comply with the Regulations and any eligible economic operator can bring an action in the Sheriff Court or the Court of Session where as a consequence of a breach by the Council, suffers or risks suffering loss or damage. The bringing of court proceedings during the standstill period means that the Council must not enter into the contract unless the proceedings are determined, discontinued or disposed of;
or the court, by interim order, brings to an end the prohibition. The bringing of court proceedings after the standstill period has elapsed and the remedies that are available to the courts are detailed in the Regulations. Economic Operators can write to the Council seeking further
clarification on the notice, to which the Council must respond within 15 days. Economic Operators should be mindful to seek their own independent legal advice when they consider appropriate to do so.
Publisher note: Economic operators may be excluded from this competition if they are in any situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015. Information regarding the Single Procurement Document and contracting authority specific requirements can all be found in Document Eleven , which is available within the attachment area of Public Contracts Scotland. For ESPD Questions 4D.1, 4D1.1, 4D1.2, 4D2, 4D2.1 and 4D2.2; applicants should hold the relevant certificates for Quality Assurance Schemes and Environmental Management Standards . If bidders do not hold the relevant certificates, they will be required to respond to supporting questions as detailed in Document Eleven. Bidders must complete Document Six – Health and Safety Questionnaire and submit it with the tender submission (Only bidders who pass the health and safety aspect shall be considered. Freedom of Information Act Information on the FOI Act is contained in Appendix A of the ITT. Applicants must note the implications of this legislation and ensure that any information they wish the council to consider withholding is specifically indicated on the FOI certificate (NB the council does not bind itself to withhold this information). Tenderers Amendments Bidders must enter any clause, condition, amendment to specification or any other qualification they may wish to make conditional to this offer. Prompt Payment The successful Supplier shall, as a condition of being awarded the tender, be required to demonstrate to the council's satisfaction that all funds due to the tenderer's permitted sub-contractors in respect of these works are paid timeously and that as a minimum invoices rendered by subcontractors shall (unless formally disputed by the tenderer) be paid within 30 days of receipt. The successful tenderer shall also impose this condition on its sub-contractors in respect of payments due to any sub-sub-contractors, if any. Non Collusion Bidders will be required to complete the Non Collusion certificate. Insurance Mandate All successful suppliers will be required to sign an Insurance Mandate, contained in the buyers attachments area within the PCS Tender portal authorising the Council to request copies of insurance documents from the supplier’s insurance provider. If the mandate is not signed and returned the Council reserves the right to request copies of insurance certificates from bidders at any point during the contract period. Terms and Conditions are located within the attachments area within the PCS Tender portal and are reference Document Two Additional information pertaining to this contract notice is contained in the Invitation to Tender Document One and SPD Document Eleven situated within the attachments area of PCS-T. Bidders must ensure they read all the attachments available in the suppliers attachment area in line with this contract notice. The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 18311. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343 Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361 A summary of the expected community benefits has been provided as follows: A summary of the expected community benefits has been provided as follows: The council is seeking Mandatory un-scored and Voluntary Community Benefits. Please refer to the Document One - Invitation to Tender - contained within the Buyers Attachment area of PCS-T for further information and the number of points the Bidder must provide Community Benefits for. (SC Ref:648523)
How it was run
Official notice- Submission deadline
- 29 Apr 2021, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 120 days from the deadline
- Bids opened
- 29 Apr 2021, 12:00 BST
Timeline
29 Mar 2021 → 29 Apr 2021 · 3 dates- Notice published29 Mar 2021, 10:48 BST
- Submission deadline29 Apr 2021, 12:00 BST
- Bids opened29 Apr 2021, 12:00 BST
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Glasgow Sheriff Court and Justice of the Peace CourtReview body
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.