Official UK procurement notice
PS-25-83 - Swimming Pool Plant Service & Maintenance MTC
Authority: East Ayrshire Council (Local council)
What is being bought
Published requirement descriptionName: Swimming Pool Plant Service & Maintenance Term Contract.
Nature: The nature of the works envisaged within this contract relates to both the planned inspection, servicing, testing & certification, and to emergency/reactive repairs of swimming pool pumps, filters etc. equipment. It is anticipated that the majority of work will be carried out during normal working hours.
Location: Properties listed in Appendix 5 – Premises List of the contract Appendices document.
Contract length: 3 years plus option of three 1 year extensions.
- Recurrence: 3 Years
CPV: Equipment for swimming pools · Repair and maintenance of plant · Repair and maintenance services · Repair and maintenance services for non-electrical machinery · Repair and maintenance services for pumps, valves, taps and metal containers and machinery · Repair and maintenance services of electrical and mechanical building installations · Repair and maintenance services of electrical building installations · Repair and maintenance services of electrical machinery, apparatus and associated equipment · Repair and maintenance services of machinery · Repair and maintenance services of mechanical building installations
The lotProcurement structure
single lot · no lot value publishedLot #1AwardedRenewal
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 30
- Price: 70
- Economic & financial standing
Financial Standing Tenderers shall note that the Council shall take cognisance of the financial integrity of the Tenderer. The Council shall commission an independent third party Risk Report from Experian using the Company Registration number supplied by the Tenderer. Any Tenderer who does not meet the minimum threshold of a Commercial Delphi Score of 50 out of 100 will have their submission regarded as a “Fail” and will not be considered further.
Risk or Credit reports from other agencies will not be considered. It is the Tenderers responsibility to ensure that all information held by Experian is current and accurate when submitting their Tender. The Council will not enter into discussions with Tenderers who fail to ensure that their Experian scores are accurate by the due submission date.
Insurances
It is a requirement of this Contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded Contract, the insurances indicated below.
Public & Products Liability Insurance = 5 million GBP in respect of each claim without limit to the number of claims.
Employers (Compulsory) Liability Insurance = 10 million GBP in respect of each claim without limit to the number of claims.
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 70 of 100 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · 3 Years
- First published
- 14 Aug 2025, 11:08 BST
- Last source update
- 31 Mar 2026, 15:45 BST
- Award evaluation window
- 18 Sept 2025 – …
- FTS notice number
2026/S 000-029888- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0587b3Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
Publisher note: (SC Ref:828181)
How it was run
Official notice- Submission deadline
- 18 Sept 2025, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 90 days from the deadline
- Bids opened
- 18 Sept 2025, 12:00 BST
Timeline
18 Sept 2025 → 31 Mar 2026 · 3 dates- Submission deadline18 Sept 2025, 12:00 BST
- Bids opened18 Sept 2025, 12:00 BST
- Notice published209 days ago31 Mar 2026, 15:45 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete31 Mar 2026, 15:45 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Sterling Hydrotech ltd | £228,540 † | — | Awarded |
Contracts
Contract 029888-2026-1 · Sterling Hydrotech ltd
- Signed
- 11 Nov 2025
- Value
- £228,540
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 3bids · 3 electronic · 3 from abroad | 0 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Kilmarnock Sheriff CourtReview body
Bidders & participating suppliers
1 commercial party on the notice- Sterling Hydrotech ltdAwarded supplier
Official documents & specifications (1)
Official links; attachments are not copiedTender pack and attachments
- Technical selection criteria