Find a TenderAwarded

Published 26 Jun 2024, 10:16 BST

Official UK procurement notice

PS-24-50 - Furniture & Equipment Removals & Storage Framework

Official notice

Authority: East Ayrshire Council (Local council)

Framework agreement2 lotsServicesOpen procedureSME suitable

Sectors: Community & Cultural Services (98) Delivery: Scotland (UKM93)

Framework ceiling (notional)Value not publishedframework ceiling, not attributable revenue

Submissions closed 26 Jul 2024awarded 22 Oct 2024

Lots 2see the lot list below

What is being bought2 lots · detail below

Published requirement description

The Council is inviting tenders from Service Providers to provide a relocation service for the Council. The Framework Agreement will be a framework agreement of two Lots, which will enable East Ayrshire Council to carry out a range of small office relocations, office relocations of 10 or more staff and their associated furniture and equipment and education re-location projects and also residential property moves to new addresses and also to temporary storage.

Recurrence: 24 months

CPV: Relocation services

How this framework works

From the published notice

Places: up to 8 suppliers · 6 bids on the busiest of 2 lots (0.8 per place) · 4 appointed

Lots and requirements (2)Procurement structure

2 lots · no lot values published · same evaluation weights on every lot

Lot #1Office / Education PropertiesAwardedRenewal

Delivery: Scotland

Extensions: 2No. 1-year Optional ExtensionsVariant bids: not allowed

98392000 Relocation services

Lot #2Domestic / Residential PropertiesAwardedRenewal

Delivery: Scotland

Extensions: 2No. 1-year Optional Extensions.Variant bids: not allowed

98392000 Relocation services

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored · same split on all 2 lots

Quality: 30%Price: 70%

Published award criteria (2)

Quality: 30
Price: 70

Conditions of participation1

Economic & financial standing
Financial Standing
The Council shall commission an independent third party Risk Report from Experian using the Company Registration number supplied by the Tenderer. Any Tenderer who does not meet the minimum threshold of a Commercial Delphi Score of 25 out of 100 will have their
submission regarded as a “Fail” and will not be considered further. Where a Tenderer receives a Commercial Delphi Score of between 25 - 50 out of 100, the Council reserves the right to request further financial information to determine the risk to the Council. In the event that such additional measures are requested, the Council shall, in its sole discretion, determine the terms of those measures that it deems as acceptable. If Tenderers cannot provide measures to the satisfaction of the Council then their submission may be rejected
Risk or Credit reports from other agencies will not be considered.
It is the Tenderers responsibility to ensure that all information held by Experian is current and accurate when submitting their Tender. The Council will not enter into discussions with Tenderers who fail to ensure that their Experian scores are accurate by the due submission date.
Insurances
It is a requirement of this Contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded Contract, the insurances indicated below.
Public & Products Liability Insurance = 5 million GBP in respect of each claim without limit to the number of claims.
Employers (Compulsory) Lia…

Staff: Names and qualifications of delivery staff must be submitted

What this means for your bid

Price carries 70 of 100 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.
“PS-24-50 - Furniture & Equipment Removals & Storage Framework” is a framework: the contest is a place on its panel, up to 8 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Open procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Services
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Framework agreement
Who may use this agreement: Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: Yes · 24 months
First published: 26 Jun 2024, 10:16 BST
Last source update: 7 Nov 2024, 11:09 GMT
Award evaluation window: 26 Jul 2024 – …
Authority reference: PS-24-50
FTS notice number: 2024/S 000-036039
Classification (CPV): Relocation services
Delivery area: Scotland (UKM93)
Official registry OCID: ocds-h6vhtk-0472aa Find a Tender

Contract terms

Electronic trading: e-invoicing allowed · electronic ordering · electronic payment

Publisher note: (SC Ref:782694)

How it was run

Official notice

Run through: Public Contracts Scotland · Who buys & how to bid on PCS

Supplier login requiredLanguage: EN

Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding

Appointment period ends: 26 Jul 2024, 12:00 BST
Submission channel: {"electronicSubmission"}
Accepted languages: en
Bid validity: 90 days from the deadline
Bids opened: 26 Jul 2024, 12:00 BST

Detailed submission instructions & authority contactsFrom official release

www.publictendersscotland.publiccontractsscotland.gov.uk ↗

Timeline

26 Jul 2024 → 7 Nov 2024 · 3 dates

Admission / appointment period endsperiod end, not a bid countdown
26 Jul 2024, 12:00 BST
Bids opened
26 Jul 2024, 12:00 BST
Notice published
7 Nov 2024, 11:09 GMT

Notice history

1 event · 2 releases on Find a Tender

Status changed to complete
7 Nov 2024, 11:09 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Suppliers appointed 4admitted to the panel · see the list ↓

Bids received 66 from SMEs · busiest of 2 lots

Contracts signed 2latest 22 Oct 2024

2 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

Lot 1 - Office / Education Properties
Signed
22 Oct 2024
Value
—
Status
active
Lot 2 – Domestic / Residential Properties
Signed
22 Oct 2024
Value
—
Status
active

Bid statistics published by the authority

Lot	Bids	SME	VCSE	Valid bid range
1 · Office / Education Properties	6bids · 6 electronic · 6 from abroad	6	—	£770,600 – £1,550,760
2 · Domestic / Residential Properties	3bids · 3 electronic · 3 from abroad	3	—	£991,800 – £2,018,400

Contracting authority & participating public bodies

East Ayrshire Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services London Road HQ, London Road, Kilmarnock, Scotland, KA3 7DDContact name, email Published organisation website ↗

Dispute resolution & review bodies

Kilmarnock Sheriff CourtReview body Kilmarnock

Framework contractors & participating bidders

5 commercial parties on the notice

Harrow Green LtdFramework contractor 47 McLellan Street, Glasgow, Glasgow, UK, G77 5TX
Harrow Green Ltd.Framework contractor 2 Oriental Road, London, UK, E16 2BZ
Johnsons1871 LtdFramework contractor Unit 7, Brunell Court, Rudheath Way, Gadbrook Park, Northwich, North West, CW97LP
Richard Healey Removals LtdFramework contractor 1 Willowyard Road, Beith, Scotland, KA15 1JG
Thomson Removals LimitedFramework contractor Unit 5 Palmermount Ind Park, Dundonald, Kilmarnock, UK, KA2 9BL

Official documents & specifications (1)

Official links; attachments are not copied

Tender pack and attachments

Technical selection criteriatenderTechnical selection criteria