Official UK procurement notice
PRP305 Servicing and Testing of Gas Pipeline and Equipment
Authority: Derbyshire County Council (Local council)
Sectors: Repair & Maintenance (50)Architecture & Engineering (71) Delivery: East Midlands (UKF)
Published estimate£840,000≈ £840k / year · £840,000 inc. VAT20% above published estimate
Submissions closed 23 Feb 2026awarded 11 May 2026
Awarded to Heating & Process Engineering Services Ltd
Contract term 1 yrends 31 Mar 2027 · up to 31 Mar 2030 with extensions · starts 1 Apr 2026
What is being bought
Published requirement descriptionDerbyshire County Council (DCC) is currently seeking to appoint a fully registered and experienced commercial Contractor to carry out the servicing of gas and oil fired heating, hot water appliances, pressurisation units and the testing of all natural gas/LPG/oil installations to all of their premises throughout the county of Derbyshire
- The authority expects to re-tender this requirement around 2 Jan 2030, 23:59 GMT.
CPV: Gas appliance maintenance services · Technical inspection and testing services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£840,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored
Published sub-criteria (2)
- Quality/Technical: 60%
- Price: 40%
Published award criteria (2)
- Quality/Technical
- Price
What this means for your bid
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes · next expected 2 Jan 2030
- First published
- 23 Jan 2026, 17:22 GMT
- Last source update
- 1 Jul 2026, 08:34 BST
- Award evaluation window
- Submission end – 11 Mar 2026
- FTS notice number
2026/S 000-006381- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-060dceFind a Tender
How it was run
Official noticeRun through: ProContract (Due North) · Who buys & how to bid on ProContract
Access & registration note: Free · short registration with manual review; public opportunity list
- Submission deadline
- 23 Feb 2026, 11:00 GMT
- Clarification deadline
- 6 Feb 2026, 11:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Detailed submission instructions & authority contactsFrom official release
Timeline
23 Jan 2026 → 1 Jul 2026 · 7 dates- Tender notice published271 days ago23 Jan 2026, 17:22 GMT
- Clarification questions by258 days ago6 Feb 2026, 11:00 GMT
- Submission deadline241 days ago23 Feb 2026, 11:00 GMT
- Award decision expected by224 days ago11 Mar 2026, 23:59 GMT
- Contract starts204 days ago1 Apr 2026, 00:00 BST
- Assessment summaries sent164 days ago11 May 2026, 00:00 BST
- Latest notice published113 days ago1 Jul 2026, 08:34 BST
Notice history
5 events · 3 releases on Find a Tender · since 23 Jan 2026- Tender notice published23 Jan 2026, 17:22 GMTUK4
- Contract award notice published11 May 2026, 16:57 BSTUK6
- Status changed to complete11 May 2026, 16:57 BST
- Contract signature expected21 May 2026, 23:59 BSTscheduled
- Contract details notice published1 Jul 2026, 08:34 BSTUK7
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecastAwards 1
Awarded value £840,0001 award exc. VAT
Bids received 88 from SMEs
Contracts signed 1latest 29 May 2026
| Awarded to | Value | Date | Status |
|---|---|---|---|
| Heating & Process Engineering Services LtdSME1 Jun 2026 – 31 Mar 2027 · up to 31 Mar 2030Extensions: 3 no 12 month extensions | £840,000 | 11 May 2026 | Awarded |
Contracts
Contract 1 · Heating & Process Engineering Services LtdSME
- Signed
- 29 May 2026
- Value
- £840,000
- Period
- 1 Jun 2026 – 31 Mar 2027 · up to 31 Mar 2030 with extensions
- Status
- active
- Extensions
- 3 no 12 month extensions available
3 agreed KPIs: Percentage of servicing visits attended when scheduled · Percentage number of invoices received within the 10 days of the service · Number of complaints resolved within 28 days of complaint submitted
- Percentage of servicing visits attended when scheduled
- Percentage number of invoices received within the 10 days of the service
- Number of complaints resolved within 28 days of complaint submitted
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 8final-stage tenders | 8 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- Heating & Process Engineering Services LtdAwarded supplier
Official documents & specifications (5)
Official links; attachments are not copiedTender pack and attachments
Notices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender