Find a TenderAwardedContract details notice

Published 27 Jun 2025, 16:38 BST

Official UK procurement notice

PRP287 Provision of Legionella Control Services

Official notice

Authority: Derbyshire County Council (Local council)

ServicesOpen procedureAbove thresholdSME suitable

Sectors: Architecture & Engineering (71) Delivery: East Midlands (UKF1)

Published estimate£500,000≈ £250k / year · £600,000 inc. VAT

Submissions closed 28 Jul 2025awarded 22 Sept 2025

Awarded to hsl Compliance Ltd

Contract term 2 yrsends 31 Oct 2027 · up to 31 Oct 2029 with extensions · starts 1 Nov 2025

What is being bought

Published requirement description

Derbyshire County Council is inviting suitably qualified and experienced suppliers to tender for a contract for the Provision of Legionella Services across its property portfolio throughout the geographical area of Derbyshire. The contract will cover routine testing, risk assessments and reporting in accordance with current health and safety legislation and best practice.

The authority expects to re-tender this requirement around 27 Jun 2029, 23:59 BST.

CPV: Technical testing, analysis and consultancy services

The lotProcurement structure

single lot · value published

Lot #1AwardedRenewal 2 yrsSMEPublished value£500,000

Contract period: 1 Nov 2025 – 31 Oct 2027 (2 yrs) · up to 31 Oct 2029 with extensionsValue: £500,000 exc. VAT · £600,000 inc. VAT

Delivery: East MidlandsEligibility: SME eligible

Extensions: Two additional periods of 12 months beyond initial 2 year period available.

71600000 Technical testing, analysis and consultancy services

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 60%Price: 40%

Published award criteria (2)

Quality
Price

What this means for your bid

Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Open procedure
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Services
Notice status: Awarded
Procurement threshold: Above threshold (FTS publication)
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Yes · next expected 27 Jun 2029
First published: 27 Jun 2025, 16:38 BST
Last source update: 4 Dec 2025, 11:14 GMT
Award evaluation window: Submission end – 12 Sept 2025
Authority reference: PRP287
FTS notice number: 2025/S 000-035910
Latest notice: Contract details notice (UK7)
Classification (CPV): Technical testing, analysis and consultancy services
Delivery area: East Midlands (UKF1)
Official registry OCID: ocds-h6vhtk-055575 Find a Tender

How it was run

Official notice

Run through: ProContract (Due North) · Who buys & how to bid on ProContract

Supplier login requiredElectronic submission allowedLanguage: EN

Access & registration note: Free · short registration with manual review; public opportunity list

Submission deadline: 28 Jul 2025, 11:00 BST
Clarification deadline: 11 Jul 2025, 11:00 BST
Submission channel: Official e-sourcing portal
Electronic submission: Allowed
Accepted languages: en

Detailed submission instructions & authority contactsFrom official release

procontract.due-north.com/Advert ↗

All tender responses must be submitted via ProContract.

Timeline

27 Jun 2025 → 4 Dec 2025 · 8 dates

Tender notice published
27 Jun 2025, 16:38 BST
Clarification questions by
11 Jul 2025, 11:00 BST
Submission deadline
28 Jul 2025, 11:00 BST
Award decision expected by
12 Sept 2025, 23:59 BST
Assessment summaries sent396 days ago
22 Sept 2025, 00:00 BST
Standstill ends386 days ago
1 Oct 2025, 23:59 BST
Contract starts356 days ago
1 Nov 2025
Latest notice published322 days ago
4 Dec 2025, 11:14 GMT

Notice history

5 events · 3 releases on Find a Tender · since 27 Jun 2025

Tender notice published
27 Jun 2025, 16:38 BST
UK4
Contract award notice published
22 Sept 2025, 16:26 BST
UK6
Status changed to complete
22 Sept 2025, 16:26 BST
Contract signature expected
6 Oct 2025, 23:59 BST
scheduled
Contract details notice published
4 Dec 2025, 11:14 GMT
UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £500,0001 award exc. VAT

Bids received 13

Contracts signed 1latest 1 Nov 2025

Awarded to	Value	Date	Status
hsl Compliance Ltd1 Nov 2025 – 31 Oct 2027 · up to 31 Oct 2029Extensions: Two additional periods of 12 months beyond initial 2 year period available.	£500,000	22 Sept 2025	Awarded

Contracts

Contract 1 · hsl Compliance Ltd
Signed
1 Nov 2025
Value
£500,000
Period
1 Nov 2025 – 31 Oct 2027 · up to 31 Oct 2029 with extensions
Status
active
Extensions
Extension available at the end of original contract period
6 agreed KPIs: Percentage of testing visits attended when scheduled, including certification issued within the specified timescale. · Percentage number of invoices received within the 7 days of the inspection · Number of complaints resolved within 28 days of complaint submitted …
- Percentage of testing visits attended when scheduled, including certification issued within the specified timescale.
- Percentage number of invoices received within the 7 days of the inspection
- Number of complaints resolved within 28 days of complaint submitted
- Updated qualifications sent in within a month of being renewed
- Adherence to legislations and regulation as stipulated
- Samples analysed using UKAS accredited labs

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
13final-stage tenders	0	0	—

Contracting authority & participating public bodies

Derbyshire County Council

Contracting authorityPublic authority - sub-central government GB-PPON: PWZQ-2162-JJQL County Hall, Matlock, East Midlands, DE4 3AGContact email

Bidders & participating suppliers

1 commercial party on the notice

HSL COMPLIANCE LTDAwarded supplierGB-COH: 02425951GB-PPON: PZLP-5844-VWNR Alton House Alton Business Park, Ross-On-Wye, West Midlands, HR9 5BPContact email

Official documents & specifications (4)

Official links; attachments are not copied

Tender pack and attachments

Bidding documents and specifications tenderBidding documents and specificationsAll documents available at the ProContract link provided.

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender4 Dec 2025, 11:14 GMT
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender22 Sept 2025, 16:26 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender27 Jun 2025, 16:38 BST