Official UK procurement notice
PRP274 Repair and Maintenance of Powered Pedestrian Doors
Authority: Derbyshire County Council (Local council)
Sectors: Repair & Maintenance (50) Delivery: East Midlands (UKF1)
Published estimate£500,000≈ £250k / year · £600,000 inc. VAT50.3% below final estimate
Submissions closed 13 Jun 2025awarded 2 Sept 2025
Awarded to ABCA systems limited
Contract term 2 yrsends 17 Oct 2027 · up to 17 Oct 2030 with extensions · starts 18 Oct 2025
What is being bought
Published requirement descriptionThe Council is inviting suppliers to tender for a contract for the provision of the Repair and Maintenance (including servicing) of Powered Pedestrian Doors at the establishments within the charge of Derbyshire County Council and located throughout the county of Derbyshire.
The Council uses a range of powered door equipment. These assets require on-going service and inspection, remedial maintenance and an emergency breakdown service to ensure they remain operational.
- The authority expects to re-tender this requirement around 5 Aug 2025, 23:59 BST.
CPV: Repair and maintenance services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£500,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored
Published award criteria (2)
- Quality
- Price
What this means for your bid
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes · next expected 5 Aug 2025
- First published
- 9 May 2025, 11:59 BST
- Last source update
- 30 Oct 2025, 11:12 GMT
- Award evaluation window
- Submission end – 6 Aug 2025
- Authority reference
PRP274- FTS notice number
2025/S 000-020016- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-050f97Find a Tender
How it was run
Official noticeRun through: ProContract (Due North) · Who buys & how to bid on ProContract
Access & registration note: Free · short registration with manual review; public opportunity list
- Submission deadline
- 13 Jun 2025, 11:00 BST
- Clarification deadline
- 30 May 2025, 16:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Detailed submission instructions & authority contactsFrom official release
Timeline
9 May 2025 → 30 Oct 2025 · 8 dates- Tender notice published9 May 2025, 11:59 BST
- Clarification questions by30 May 2025, 16:00 BST
- Submission deadline13 Jun 2025, 11:00 BST
- Award decision expected by6 Aug 2025, 23:59 BST
- Assessment summaries sent2 Sept 2025, 00:00 BST
- Standstill ends11 Sept 2025, 23:59 BST
- Contract starts370 days ago18 Oct 2025, 00:00 BST
- Latest notice published357 days ago30 Oct 2025, 11:12 GMT
Notice history
5 events · 3 releases on Find a Tender · since 9 May 2025- Tender notice published9 May 2025, 11:59 BSTUK4
- Contract award notice published2 Sept 2025, 16:56 BSTUK6
- Status changed to complete2 Sept 2025, 16:56 BST
- Contract signature expected22 Sept 2025, 23:59 BSTscheduled
- Contract details notice published30 Oct 2025, 11:12 GMTUK7
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecastAwards 1
Awarded value (inc. VAT) £248,4001 award inc. VAT; no net value published
Bids received 77 from SMEs
Contracts signed 1latest 18 Oct 2025
| Awarded to | Value | Date | Status |
|---|---|---|---|
| ABCA systems limited18 Oct 2025 – 17 Oct 2027 · up to 17 Oct 2030Extensions: 3 x 12 month extensions at the discretion of the contracting authority. | £248,400 inc. VAT | 2 Sept 2025 | Awarded |
Contracts
PRP274 Repair and Maintenance of Powered Pedestrian Doors · ABCA systems limited
- Signed
- 18 Oct 2025
- Value
- £248,400 inc. VAT
- Period
- 18 Oct 2025 – 17 Oct 2027 · up to 17 Oct 2030 with extensions
- Status
- active
- Extensions
- 3 x 12 month extensions available at the discretion of the Council.
3 agreed KPIs: Servicing · Invoices · Complaints
- Servicing, Percentage of servicing visits attended when scheduled, including certification issued within the specified timescale.
- Invoices, Percentage number of invoices received within the 7 days of the servicing or repairs work completion.
- Complaints, Number of complaints resolved within 28 days of complaint submitted.
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 7final-stage tenders | 7 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- ABCA SYSTEMS LIMITEDAwarded supplier
Official documents & specifications (4)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications To view tender documents, please follow the link to the e-tendering portal ProContract.
Notices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender