Find a TenderAwarded without competitionContract details notice
Published 10 Nov 2025, 15:32 GMT

Official UK procurement notice

Provisions of DNA Maxwell Kits

Official notice

Procurement agent: Cardiff and Vale University Health Board

Direct award
Awarded value£401,048published award · exc. VAT
Awarded 3 Nov 2025no call for competition
Awarded to Promega UK Ltd

What is being bought

Published requirement description

To ensure uninterrupted availability, these kits are managed through the Helix cabinet reordering system—an automated inventory solution that monitors stock levels and facilitates real-time replenishment. This system helps prevent delays or disruptions to clinical operations.The Promega kits are uniquely validated for use with the Maxwell RSC instruments currently deployed across AWMGS laboratories. This validation guarantees that the kits meet the rigorous performance and quality standards required for clinical diagnostics. Due to this specific compatibility, no alternative supplier can provide products that meet the same technical and regulatory specifications.This exclusivity forms the basis of the procurement decision, ensuring continuity of service and compliance with clinical standards. By continuing to source these validated kits, AWMGS safeguards the accuracy, reliability, and regulatory compliance of its genomic testing services—supporting timely and effective patient care.

The lotProcurement structure

single lot · no lot value published
Lot #1Awarded

Procedure terms & legal framework

From the official record
Procedure method
Direct award
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Notice status
Awarded without competition
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Direct award (no call for competition)
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
10 Nov 2025, 15:32 GMT
Last source update
1 Dec 2025, 14:49 GMT
Authority reference
CAV-DIR (25-26) 134
FTS notice number
2025/S 000-078544
Latest notice
Contract details notice (UK7)
Delivery area
Wales (UKL22)
Official registry OCID
ocds-h6vhtk-05ddf2 Find a Tender
Why no open competition
Single Suppliers Technical Reasons
Published justification

The Promega Maxwell RSC kits and Casework Extraction Kits are specifically validated for use with the Maxwell RSC instruments currently deployed across AWMGS laboratories. This validation ensures: Compatibility with existing equipment and workflows. Compliance with stringent clinical diagnostic standards. Reliable performance across a wide range of clinical sample types. These kits are integral to the laboratory’s ability to deliver accurate and timely genomic testing. Substituting them with non-validated alternatives would: Risk compromising test accuracy and reliability. Require revalidation, disrupting service delivery and incurring additional costs. Potentially breach regulatory compliance for clinical diagnostics. Unique Work of Art The Promega kits represent a bespoke solution tailored to the Maxwell RSC platform. Their unique formulation and design: Cannot be replicated by other suppliers. Are not available through generic or alternative sources. Form an essential part of a closed-loop system that includes automated inventory management via the Helix cabinet reordering system. This exclusivity ensures continuity of service, minimises operational risk, and supports the delivery of high-quality patient care.

Review and risk notes
Risks

The procurement of Promega Maxwell RSC kits for AWMGS is governed by contract terms that ensure validated compatibility with existing laboratory instruments, regulatory compliance, and uninterrupted supply through the Helix cabinet system. Key provisions include fixed pricing, defined delivery schedules, and performance standards aligned with clinical diagnostics. Risks associated with single supplier dependency, supply chain disruption, and regulatory changes are mitigated through automated inventory monitoring, contingency planning, and regular supplier performance reviews, ensuring continuity and reliability in patient testing services.

How it was run

Official notice
Submission deadline
—

Timeline

20 Nov 2025 → 1 Dec 2025 · 2 dates
  1. Standstill ends336 days ago
    20 Nov 2025, 23:59 GMT
  2. Notice published325 days ago
    1 Dec 2025, 14:49 GMT

Notice history

4 events · 3 releases on Find a Tender · since 10 Nov 2025
  1. Transparency notice published
    10 Nov 2025, 15:32 GMT
    UK5
  2. Contract award notice published
    11 Nov 2025, 08:14 GMT
    UK6
  3. Contract signature expected
    24 Nov 2025, 23:59 GMT
    scheduled
  4. Contract details notice published
    1 Dec 2025, 14:49 GMT
    UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £401,0481 award exc. VAT
Contracts signed 1latest 24 Nov 2025
Awarded toValueDateStatus
Promega UK LtdProvision of DNA Maxwell Kits1 Jan 2026 – 31 Dec 2028£401,0483 Nov 2025Awarded

Contracts

  • Provisions of DNA Maxwell Kits · Promega UK Ltd

    Signed
    24 Nov 2025
    Value
    £401,048
    Period
    1 Jan 2026 – 31 Dec 2028
    Status
    active

Contracting authority & participating public bodies

2 public bodies on the notice

Cardiff and Vale University Health Board

Procurement agentPublic authority - sub-central governmentWelsh devolved regulations apply GB-PPON: PPPR-7969-BTJG Woodland House, Maes-y-Coed Road, Cardiff, Wales, CF14 4HHContact name, email, phone

Clients of the procurement agent

  • NHS Wales Shared Services Partnership (hosted by Velindre University NHS Trust) role in NWSSPProcuring entityThe NHS Wales Shared Services Partnership (NWSSP) plays a vital role in supporting NHS Wales by delivering a wide range of professional, technical, and administrative services. It is hosted by Velindre University NHS Trust, which means Velindre provides the governance and infrastructure to support NWSSP’s operations, but NWSSP itself serves all NHS organisations across Wales.GB-PPON: PXWV-6492-CGMN Cardiff, WalesContact email

Bidders & participating suppliers

1 commercial party on the notice
  • Promega UK LTDAwarded supplierGB-PPON: PXJY-2454-CZWD 2 Benham Road, Hampshire, South East, SO16 7QJContact email, phone

Official documents & specifications (4)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Transparency notice awardTransparency noticeUK5Transparency notice on Find a Tender