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complete
Official procurement procedure
Provision to renew the existing eTVD and mobile ticket scanning app
Custom software development services
Published value
Not published
Submission deadline Not published
Lots published1
Procurement Executive Summary
AI & Search Synopsis
Generated from official OCDS record
Tenderline Synopsis: WEST MIDLANDS TRAINS LIMITED: "Provision to renew the existing eTVD and mobile ticket scanning app". Published status: complete. Published value: Value not published. 1 published lot. Submission deadline not published. See the official notice for participation instructions.
| Contracting Authority | WEST MIDLANDS TRAINS LIMITED | Scope & Categories | Not published | Submission Window | complete No deadline published |
|---|---|---|---|---|---|
| Submission Gateway | Direct notice route | Legal Basis & Regime | Standard procurement | Estimated Value (exc. VAT) | Not published |
Bidder Intelligence · Authority Profile: WEST MIDLANDS TRAINS LIMITED
Market Analytics
Derived from OCDS awards & bid statistics
Published history for WEST MIDLANDS TRAINS LIMITED. These figures describe retained records, not a forecast of bids or a measure of buyer bias.
Published-to-award variance
Not availableInsufficient comparable data
Competition Density
1Bids / Report
Supplier ConcentrationHigh Concentration
Eminox LimitedTop vendor: 100% of attributable valuePayment Terms
Check noticePublished terms
Coverage: 20 active published awards; 2 bid reports (which may be per lot). Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Published-to-award variance compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.
Historical Awarded Suppliers With This Authority:
| Supplier Name | Historic Awards | Attributable GBP Value |
|---|---|---|
| Eminox Limited | 1 win | £719,928 |
Procedure terms
Contracting AuthorityWEST MIDLANDS TRAINS LIMITED | Procedure methodNot published | Procurement categoryNot published |
Statuscomplete | Framework / DPSNot published | CompetitionNot published |
Above thresholdNot published | Legal basisNot published | Tender period startsNot published |
Clarification deadlineNot published | Electronic submissionNot published | Submission languagesNot published |
Published23 Dec 2025, 23:05 GMT | Last source update23 Dec 2025, 23:05 GMT | Recurring procurementNot published |
ClassificationCustom software development services | ||
Delivery area | ||
OCIDocds-h6vhtk-05fd0a | ||
What is being bought
This is a renewal of the existing electronic Ticket Validation Database (eTVD) and mobile ticket scanning app offered by The Ticket Keeper Limited.
This provides essential barcode scanning services allowing our gate lines to effectively recognize and process barcode tickets, and enables our staff on trains and at gatelines to be able to scan tickets using a handheld scanner / app on their phone. Almost two-third of journeys on LN&WMR are fulfilled to barcode tickets.
This will extend the coverage by 12 months from February 2026 to January 2027 calendar months.
What changed
From the official release history
- Status changed to complete
23 Dec 2025, 23:05 GMT - Official notice release published
23 Dec 2025, 23:05 GMT - Buyer information updated
23 Dec 2025, 23:05 GMT
Lots and requirements (1)
Published by the contracting authority
- Lot 1 · #1Individual lot title not publishedStatus not publishedPublished valueNot publishedThis is a variation to extend the existing contract. Variation of the essential barcode scanning services allowing our gate lines to effectively recognize and process barcode tickets, and our staff on trains and at gate lines to be able to scan tickets using a handheld scanner / app on their phone.Contract periodNot publishedEligibilityNot publishedOptions / renewalNot published
Timeline
- Procedure published
23 Dec 2025, 23:05 GMT - Award active
Not published · Not published - Contract active
Signed 11 Dec 2017, 00:00 GMT · Not published
Commercial outcome and competition
Awards Awarded supplier not published Not published · Not published · active |
Contracts Contract Not published · signed 11 Dec 2017, 00:00 GMT · active |
Bid statisticsNo aggregate bid statistics published |
Buyer and organisations in this procedure
WEST MIDLANDS TRAINS LIMITED
Contracting authority GB-COH-09860466Documents (0)
Official links; attachments are not copied
No linked documents are published
Related procedures (0)
No related procedures published
Planning and rationale
Planning budgetNot published |
No-engagement rationaleNot published |
Procedure rationaleWest Midland Trains is in the process of transferring from private sector ownership to public sector ownership under the Department for Transport. As part of this transition , responsibility of the existing contract for ticket validation database and ticketscanning app must continue without interruption to ensure operational continuity and compliance with statutory and regulatory obligations.
There is insufficient time to design, advertise, run, evaluate and award a compliant procurement procedure prior to the transfer date (February 1st 2026). The authority is not permitted to let new contracts during the transition period but is permitted to make a direct award to ensure continuity.
The authority considers that the proposed direct award is justified under Regulation 15 of the Utilities Contracts Regulations 2016.
the circumstances giving rise to the urgency are:
* the transfer from private to public ownership, which constitutes an exceptional and time critical event.
*the urgency was not caused by West Midland Trains actions or inaction and could not reasonably have been mitigated through advance planning within the available timeframe.
West Midland Trains therefore consider the conditions for a direct award under Regulation 15 of the Utilities Contracts Regulations 2016 are met, and that publication of this transparency notice under Regulation 16 is appropriate to ensure openness and compliance with procurement law |