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Published 3 Feb 2025, 16:13 GMT

Official UK procurement notice

Provision of Workshop Equipment Maintenance and Calibration Services

Official notice

Authority: The Police & Crime Commissioner for Sussex (Police & fire)

Framework agreementServicesOpen procedureSME suitable
Sectors: Repair & Maintenance (50) Delivery: South East (UKJ)
Framework ceiling (notional)Value not publishedframework ceiling, not attributable revenue
Submissions closed 5 Mar 2025awarded 11 Apr 2025
Framework period 4 yrsends 31 Mar 2029 · extension options published · starts 1 Apr 2025

What is being bought

Published requirement description

The Police and Crime Commissioner for Sussex (the PCC for Sussex) wishes to select and appoint a suitable Contractor for the Provision of Workshop Equipment Maintenance and Calibration services. The PCC for Sussex is acting as the lead for a Framework Agreement for Sussex Police, the Police and Crime Commissioner for Surrey, Surrey Police, East Sussex Fire Authority, Surrey Fire and Rescue Service and West Sussex Fire and Rescue Service.The Framework awarded under this Procurement will have a scheduled duration of three years with an option to extend for an additional one-year period on the same terms, making the maximum possible Contract Term 4 (four) years. The option to extend the Contract shall be at the sole discretion of the PCC for Sussex.

CPV: Repair and maintenance services · Repair, maintenance and associated services of vehicles and related equipment

How this framework works

From the published notice
Places
up to 1 suppliers · 2 bids received (2.0 per place) · 1 appointed (full)
Framework period
4 yrs from 1 Apr 2025, Not applicable

The lotProcurement structure

single lot · no lot value published
Lot #1AwardedRenewal 4 yrs
Contract period: 1 Apr 2025 – 31 Mar 2029 (4 yrs)
Delivery: South East
Extensions: To be retenderedVariant bids: not allowed
50100000 Repair, maintenance and associated services of vehicles and related equipment

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 70%Price: 30%
Published sub-criteria (2)
  • Quality & Social Value: 70%
  • price: 30%
Published award criteria (2)
  • Quality & Social Value: 70
  • Price: 30
What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
  • “Provision of Workshop Equipment Maintenance and Calibration Services” is a framework: the contest is a place on its panel, up to 1 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Yes
First published
3 Feb 2025, 16:13 GMT
Last source update
14 May 2025, 14:53 BST
Award evaluation window
5 Mar 2025 – …
Authority reference
JPS1691A
FTS notice number
2025/S 000-021342
Classification (CPV)
Repair and maintenance servicesRepair, maintenance and associated services of vehicles and related equipment
Delivery area
South East (UKJ)
Official registry OCID
ocds-h6vhtk-04db27 Find a Tender
Review and risk notes
Review procedure

N/A

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredLanguage: EN
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Appointment period ends
5 Mar 2025, 12:00 GMT
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bids opened
5 Mar 2025, 12:00 GMT
Detailed submission instructions & authority contactsFrom official release

sell2.in-tend.co.uk/blpd/home ↗

Timeline

5 Mar 2025 → 14 May 2025 · 4 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    5 Mar 2025, 12:00 GMT
  2. Bids opened
    5 Mar 2025, 12:00 GMT
  3. Contract starts
    1 Apr 2025, 00:00 BST
  4. Notice published
    14 May 2025, 14:53 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    14 May 2025, 14:53 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 1admitted to the panel · see the list ↓
Bids received 22 from SMEs
Contracts signed 1latest 11 Apr 2025

1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • Contract 021342-2025-1-1

    Signed
    11 Apr 2025
    Value
    £280,000
    Period
    … – 31 Mar 2029
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
2bids · 2 electronic · 2 from abroad2——

Contracting authority & participating public bodies

The Police and Crime Commissioner for Sussex

Contracting authorityPolice & fireRegional or local authorityPublic order and safety Sackville House Brooks Close, Lewes, South East, BN7 2FZContact email Published organisation website ↗

Dispute resolution & review bodies

  • High Court of Justice Review body London

Framework contractors & participating bidders

1 commercial party on the notice

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.