Official UK procurement notice
Provision of West Midlands Ring and Ride Service
Authority: West Midlands Combined Authority (Local council)
What is being bought3 lots · detail below
Published requirement descriptionThe West Midlands Combined Authority (WMCA) is responsible for promoting public transport within the West Midlands, operates and maintains bus and Metro stations and passenger shelters, supports local railway services and stations and provides passenger transport information and is looking to procure suitable operators to provide Ring and Ride services across the West Midlands area.
Ring and Ride is the non-statutory door-to-door transport service for registered users who live in the West Midlands who cannot access mainstream transport provision (ringandride.org ↗). Typical journeys are for shopping trips, medical appointments, visiting friends, day centres, lunch clubs and other social activities. Demand has not yet fully recovered from the Covid-19 pandemic, prior to which there were around 12,000 trips a week.
CPV: Special-purpose road passenger-transport services
Lots and requirements (3)Procurement structure
3 lots · no lot values published · win at most 2 of themLot #1Black Country
Following on from the WMCA's previous Opportunity Notice published on 15/06/23 calling for Expressions of Interest in relation to this project, the WMCA is making available a Supplier Qualification Questionnaire (“SSQ”) that sets out the information which a Prospective Bidder is required to provide to the WMCA in this first stage of the procurement process (please see the Qualification Envelope). At the same time as issuing this SSQ, the WMCA is also including the following draft tender documents for consideration and comment:
- Technical Specification
- Performance Management Structure and KPIs
- Pricing Document
- Target Operating Model Qualitative Document
Please note that the maps contained in the draft Technical Specification are copyright to the WMCA and in relation to the draft Pricing Document we will be asking operators to price based on meeting current demand plus 10%.
Please note that the WMCA will state in the ITN documents the evaluation criteria to be used for the ITN stage. The contract is expected to commence on 01/02/25 for a period of at least 5 years, with options to extend, and will be advised in the ITN documents.
The deadline for clarification questions regarding the SSQ is 1200 on 06/12/23 and the deadline for receipt of SSQ submissions is 1200 on 13/12/23.
In order to access the documents and respond to the SSQ please do so through BravoSolution, the WMCA's e-tendering portal (wmca.bravosolution.co.uk ↗). The reference is pqq_198 and if you are not already registered on BravoSolution it is free and usually only takes a few minutes to do so.
Following the evaluation of SSQ’s and the shortlisting process, expected to take place between 14/12/23 and 12/01/24, Invitation to Negotiate (ITN) documents are then expected to be issued on 15/01/24. Additional information: The WMCA is seeking an operator for each Lot and an operator may be awarded a maximum of two Lots. Journeys will predominantly be within the individual operating areas, although there may be some cross-boundary travel around the peripheries.
Lot #2Birmingham
Following on from the WMCA's previous Opportunity Notice published on 15/06/23 calling for Expressions of Interest in relation to this project, the WMCA is making available a Supplier Qualification Questionnaire (“SSQ”) that sets out the information which a Prospective Bidder is required to provide to the WMCA in this first stage of the procurement process (please see the Qualification Envelope). At the same time as issuing this SSQ, the WMCA is also including the following draft tender documents for consideration and comment:
- Technical Specification
- Performance Management Structure and KPIs
- Pricing Document
- Target Operating Model Qualitative Document
Please note that the maps contained in the draft Technical Specification are copyright to the WMCA and in relation to the draft Pricing Document we will be asking operators to price based on meeting current demand plus 10%.
Please note that the WMCA will state in the ITN documents the evaluation criteria to be used for the ITN stage. The contract is expected to commence on 01/02/25 for a period of at least 5 years, with options to extend, and will be advised in the ITN documents.
The deadline for clarification questions regarding the SSQ is 1200 on 06/12/23 and the deadline for receipt of SSQ submissions is 1200 on 13/12/23.
In order to access the documents and respond to the SSQ please do so through BravoSolution, the WMCA's e-tendering portal (wmca.bravosolution.co.uk ↗). The reference is pqq_198 and if you are not already registered on BravoSolution it is free and usually only takes a few minutes to do so.
Following the evaluation of SSQ’s and the shortlisting process, expected to take place between 14/12/23 and 12/01/24, Invitation to Negotiate (ITN) documents are then expected to be issued on 15/01/24. Additional information: The WMCA is seeking an operator for each Lot and an operator may be awarded a maximum of two Lots. Journeys will predominantly be within the individual operating areas, although there may be some cross-boundary travel around the peripheries.
Lot #3Coventry and Solihull
Following on from the WMCA's previous Opportunity Notice published on 15/06/23 calling for Expressions of Interest in relation to this project, the WMCA is making available a Supplier Qualification Questionnaire (“SSQ”) that sets out the information which a Prospective Bidder is required to provide to the WMCA in this first stage of the procurement process (please see the Qualification Envelope). At the same time as issuing this SSQ, the WMCA is also including the following draft tender documents for consideration and comment:
- Technical Specification
- Performance Management Structure and KPIs
- Pricing Document
- Target Operating Model Qualitative Document
Please note that the maps contained in the draft Technical Specification are copyright to the WMCA and in relation to the draft Pricing Document we will be asking operators to price based on meeting current demand plus 10%.
Please note that the WMCA will state in the ITN documents the evaluation criteria to be used for the ITN stage. The contract is expected to commence on 01/02/25 for a period of at least 5 years, with options to extend, and will be advised in the ITN documents.
The deadline for clarification questions regarding the SSQ is 1200 on 06/12/23 and the deadline for receipt of SSQ submissions is 1200 on 13/12/23.
In order to access the documents and respond to the SSQ please do so through BravoSolution, the WMCA's e-tendering portal (wmca.bravosolution.co.uk ↗). The reference is pqq_198 and if you are not already registered on BravoSolution it is free and usually only takes a few minutes to do so.
Following the evaluation of SSQ’s and the shortlisting process, expected to take place between 14/12/23 and 12/01/24, Invitation to Negotiate (ITN) documents are then expected to be issued on 15/01/24. Additional information: The WMCA is seeking an operator for each Lot and an operator may be awarded a maximum of two Lots. Journeys will predominantly be within the individual operating areas, although there may be some cross-boundary travel around the peripheries.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Shortlisting
- The aim of this SSQ process is to enable the WMCA to draw up a list of prequalified Prospective Bidders by evaluating the economic and financial standing and the technical and professional standing and experience of the organisations that have responded. The WMCA has decided that only a limited number of prospective bidders who meet the WMCA’s requirements in response to this SSQ shall be selected to move forward to the next stage of the process which will be the Invitation to Negotiate (ITN) stage using the Negotiated Procedure with Prior Call for Competition established under the Utilities Contracts Regulations 2016 ("PCR 2016").
- Successive reduction
- Candidates will be reduced successively across stages
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Negotiated procedure with prior call for competition
- Legal basis
- CELEX · 32014L0025 Utilities Contracts Regulations 2016 (Directive 2014/25/EU)
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 15 Jun 2023, 12:55 BST
- Last source update
- 13 Nov 2023, 13:08 GMT
- Authority reference
04531-2022- FTS notice number
2023/S 000-033459- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-03d68eFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
Publisher note: In order to access the documents and respond to the SSQ please do so through BravoSolution, the WMCA's e-tendering portal (https://wmca.bravosolution.co.uk). The reference is pqq_198 and if you are not already registered on BravoSolution it is free and usually only takes a few minutes to do so. The deadline for clarification questions regarding the SSQ is 1200 on 06/12/23 and the deadline for receipt of SSQ submissions is 1200 on 13/12/23. Following the evaluation of SSQ’s and the shortlisting process, expected to take place between 14/12/23 and 12/01/24, Invitation to Negotiate (ITN) documents are then expected to be issued on 15/01/24. Please note that the WMCA will state in the ITN documents the evaluation criteria to be used for the ITN stage. The contract is expected to commence on 01/02/25 for a period of at least 5 years, with options to extend, and will be advised in the ITN documents.
How it was run
Official noticeTender documents are also served through a separate tool: https://wmca.bravosolution.co.uk ↗
- Submission deadline
- 13 Dec 2023, 12:00 GMT
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
- Bid validity
- 90 days from the deadline
Timeline
4 Aug 2023 → 15 Jan 2024 · 4 dates- Next notice expected4 Aug 2023, 00:00 BST
- Notice published13 Nov 2023, 13:08 GMT
- Submission deadline13 Dec 2023, 12:00 GMT
- Invitations to tender expected15 Jan 2024
Notice history
3 events · 2 releases on Find a Tender · since 13 Nov 2023- Status changed to active13 Nov 2023, 13:08 GMT
- Procurement method changed13 Nov 2023, 13:08 GMT
- Deadline published: 13 Dec 2023, 12:00 GMT13 Nov 2023, 13:08 GMT
Contracting authority & participating public bodies
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria