Find a TenderAwarded
Published 10 Aug 2021, 12:15 BST

Official UK procurement notice

Provision of Watercourse Maintenance Services to Swale and Ure Drainage Board

Official notice

Authority: Swale and Ure Drainage Board

2 lotsServicesOpen procedureSME suitable
Published estimate£3,100,000total for 2 lots
Submissions closed 13 Sept 2021awarded 10 Dec 2021
Awarded to Coxon Brothers2 awards

What is being bought2 lots · detail below

Published requirement description

Swale and Ure Drainage Board has awarded a tender for the provision of Watercourse Maintenance Services. Services Include, but not limited to:-

•Flail Mowing – grass, weeds and other growths

•De-weeding – of grass, weeds and other growths

•De-silting – of gravel, silt and weed growth.

•Reporting and recording

•Piling – Installation of timber toe piling and boarding

•Brashing – Removal of tree/bush/hedge/ overgrowth

•Hand labour

Services are to be delivered in the Swale and Ure Drainage Board authority district, predominantly North Yorkshire.

CPV: Agricultural, forestry, horticultural, aquacultural and apicultural services · Grounds maintenance services

Lots and requirements (2)Procurement structure

2 lots · all with a published value (£3,100,000 together) · same evaluation weights on every lot
Lot #1Provision of Watercourse Maintenance Services to North DistrictAwardedRenewalPublished value£1,900,000

Lot 1 (North) - denotes the land within the district in the area between Catterick, Boroughbridge and Ingleby Cross, In any given financial year a total of 100-120Km of maintenance will be conducted across the lot.

The works comprise maintenance of the ordinary watercourses in the current year’s maintenance scheme confirmed by the Board, Routine works consist of;

•Flail Mowing - grass, weeds and other growths from both batters.

•De-weeding - of grass, weeds and other growths from the bed of the drain.

•De-silting - of gravel, silt and weed growth from the bed of the drain as a result of an accumulation of gravel or silt (when specified)

•Reporting and recording by photograph bank stability, structure problems and internal culvert/ bridge blockages to the Engineer or Asset Manager.

•Bank stabilisation by regrading, piling or willow spiling techniques.

•Brashing - Removal of tree/bush/hedge overgrowth growing within the profile and section of the watercourse affecting the flow or access to other maintenance operations.

•Removal of mature trees, cutting and stacking on site or burning as agreed with the landowner.

•Hand labour or special machinery - to implement any parts of above items 1-6 due to lack of standard machine access.

•Inspection of fixed assets (Pumping Station, screens, flood valves etc.)

At any visit to a watercourse or reach of a watercourse only the works necessary to bring the channel and banks into satisfactory condition to allow passage of flows is to be executed. Particular care should be taken to avoid over-deepening of channels and undermining of the banks. Works carried out should be catalogued with photographic evidence.

Delivery: Yorkshire & Humber · North Yorkshire
Extensions: The work content is the seasonal maintenance of the Board’s watercourses commencing from April 2022 until March 2027. The board reserves the right to extend either Lot for a further two periods of 3 years plus 2 years subject to satisfactory performance in accordance with the Key Performance Indicators and ongoing requirements. The board reserves the right to re-tender either Lot after the initial 5 year period. No guarantee of contract extension is offered. The maximum period of contract will be 120 months as detailed in the specification subject to timescales submitted as part of this tender. It is anticipated that the contract shall commence April 2022.Variant bids: not allowed
Lot #2Provision of Watercourse Maintenance Services to South DistrictAwardedRenewalPublished value£1,200,000

Lot 2 (South) - denotes the land within the IDB district between Knaresborough, Boroughbridge and Kirk Hammerton, In any given Financial year a total of 50-60Km of maintenance works will be undertaken within the area.

The works comprise maintenance of the ordinary watercourses in the current year’s maintenance scheme confirmed by the Board, Routine works consist of;

•Flail Mowing - grass, weeds and other growths from both batters.

•De-weeding - of grass, weeds and other growths from the bed of the drain.

•De-silting - of gravel, silt and weed growth from the bed of the drain as a result of an accumulation of gravel or silt (when specified)

•Reporting and recording by photograph bank stability, structure problems and internal culvert/ bridge blockages to the Engineer or Asset Manager.

•Bank stabilisation by regrading, piling or willow spiling techniques.

•Brashing - Removal of tree/bush/hedge overgrowth growing within the profile and section of the watercourse affecting the flow or access to other maintenance operations.

•Removal of mature trees, cutting and stacking on site or burning as agreed with the landowner.

•Hand labour or special machinery - to implement any parts of above items 1-6 due to lack of standard machine access.

•Inspection of fixed assets (Pumping Station, screens, flood valves etc.)

At any visit to a watercourse or reach of a watercourse only the works necessary to bring the channel and banks into satisfactory condition to allow passage of flows is to be executed. Particular care should be taken to avoid over-deepening of channels and undermining of the banks. Works carried out should be catalogued with photographic evidence.

Delivery: Yorkshire & Humber · North Yorkshire
Extensions: The work content is the seasonal maintenance of the Board’s watercourses commencing from April 2022 until March 2027. The board reserves the right to extend either Lot for a further two periods of 3 years plus 2 years subject to satisfactory performance in accordance with the Key Performance Indicators and ongoing requirements. The board reserves the right to re-tender either Lot after the initial 5 year period. No guarantee of contract extension is offered. The maximum period of contract will be 120 months as detailed in the specification subject to timescales submitted as part of this tender. It is anticipated that the contract shall commence April 2022.Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 2 lots
Quality: 60%Price: 40%
Published sub-criteria (5)
  • Method Statement 1 – Continuity of Service: 15%
  • Method Statement 2 – Safe Methods of Working: 15%
  • Method Statement 3 – Proposed Plant and Equipment: 15%
  • Method Statement 4 – Delivery and Programme of Works: 15%
  • Total Annual Cost: 40%
Published award criteria (5)
  • Method Statement 1 – Continuity of Service: 15
  • Method Statement 2 – Safe Methods of Working: 15
  • Method Statement 3 – Proposed Plant and Equipment: 15
  • Method Statement 4 – Delivery and Programme of Works: 15
  • Total Annual Cost: 40
Lot distribution rule: Swale and Ure DB will award each lot independently based on the evaluation criteria for each lot.
Conditions of participation1
  • Suitability

    As stated in the Tender Documents

What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
No (one-off requirement)
First published
10 Aug 2021, 12:15 BST
Last source update
17 Dec 2021, 12:15 GMT
Award evaluation window
13 Sept 2021 – …
FTS notice number
2021/S 000-031587
Classification (CPV)
Agricultural, forestry, horticultural, aquacultural and apicultural servicesGrounds maintenance services
Delivery area
Yorkshire & Humber (UKE2)
Official registry OCID
ocds-h6vhtk-02d2df Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Performance terms

As stated in the Tender Documents

Publisher note: To view this notice, please click here: https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=651716547 GO Reference: GO-20211217-PRO-19410768

How it was run

Official notice
Submission deadline
13 Sept 2021, 12:00 BST
Submission channel
{"written"}
Accepted languages
en
Bids opened
13 Sept 2021, 15:00 BST

Timeline

13 Sept 2021 → 31 Dec 2021 · 4 dates
  1. Submission deadline
    13 Sept 2021, 12:00 BST
  2. Bids opened
    13 Sept 2021, 15:00 BST
  3. Notice published
    17 Dec 2021, 12:15 GMT
  4. Bids must remain valid until
    31 Dec 2021, 23:59 GMT

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    17 Dec 2021, 12:15 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 2
Awarded value £3,100,0002 contracts exc. VAT
Bids received 55 from SMEs
Contracts signed 2latest 10 Dec 2021
Awarded toValueDateStatus
Lot 1 · Provision of Watercourse Maintenance Services to North District1 award
Coxon BrothersSMEProvision of Watercourse Maintenance Services - North District£1,900,000 †—Awarded
Lot 2 · Provision of Watercourse Maintenance Services to South District1 award
Coxon BrothersSMEProvision of Watercourse Maintenance Services - South District£1,200,000 †—Awarded

Contracts

  • Provision of Watercourse Maintenance Services - North District · Coxon BrothersSME

    Signed
    10 Dec 2021
    Value
    £1,900,000
    Status
    active
  • Provision of Watercourse Maintenance Services - South District · Coxon BrothersSME

    Signed
    10 Dec 2021
    Value
    £1,200,000
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Provision of Watercourse Maintenance Services to North District2bids · 2 electronic2——
2 · Provision of Watercourse Maintenance Services to South District3bids · 3 electronic3——

Contracting authority & participating public bodies

Swale and Ure Drainage Board

Contracting authorityDrainage AuthorityEnvironmental protection Thirsk Rural Business Centre, Blakey Lane, Thirsk, Yorkshire & Humber, YO7 3ABContact name, email, phone Published organisation website ↗

Bidders & participating suppliers

1 commercial party on the notice
  • Coxon BrothersAwarded supplier07032916 Croppers Garth, Exelby, Bedale, Yorkshire & Humber, DL8 2HB

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria