Official UK procurement notice
Provision of Water Quality Services
Authority: The Police and Crime Commissioner for Hampshire and Isle of Wight (Police & fire)
What is being bought
Published requirement descriptionThe Police and Crime Commissioner for Hampshire and Isle of Wight (the OPCC) have awarded a contract for the provision of water quality services.
The OPCC have awarded to one contractor to undertake water sampling and water system risk assessments across their estate in Hampshire and the Isle of Wight. The arrangement will support the OPCC to manage their duties in relation to water hygiene under the Health and Safety at Work Act 1974.
The contract will commence on 1 April 2024 and will be for a period of 2 years, with the option to extend for an additional period of up to 2 years.
CPV: Consulting services for water-supply and waste consultancy · Health and safety services · Monitoring and control services · Technical testing, analysis and consultancy services
The lotProcurement structure
single lot · value publishedLot #1The OPCC Estate strategy is about ensuring the Constabulary have fit for purpose…AwardedPublished value£220,000
The OPCC Estate strategy is about ensuring the Constabulary have fit for purpose buildings that not only support operational delivery, but also enable smarter working. The upgraded buildings and newly constructed properties also ensure a better working environment for officers and indeed anyone who uses and works in them.
The purpose of this contract is to provide the OPCC with an arrangement which helps to fulfil their duties under Health and Safety at Work Act 1974, to manage the risks mainly associated with legionella but including other water hygiene issues across their estate.
The Services in scope of this contract are:
-Provision of biennial water system risk assessments and completion of water system risk assessment reports following each site visit; and
-Water sampling services for both legionella and microbiological quality on a 6-monhtly basis, with laboratory sample reports completed following each site visit.
-Both services are required to be undertaken at OPCC sites across Hampshire and the Isle of Wight, with sites listed at Appendix A of the tender documentation. There are currently 69 sites included in the programme.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (4)
- Staffing Capacity and Capability: 30%
- Business Continuity: 25%
- Dispute Resolution: 25%
- Health & Safety: 20%
Published award criteria (5)
- Staffing Capacity and Capability: 30
- Business Continuity: 25
- Dispute Resolution: 25
- Health & Safety: 20
- Price: Price per quality point used
- Suitability
In accordance with Regulation 57 of the Public Contracts Regulations 2015. Organisations are advised it is a condition of this contract that all managers and operatives (including subcontractors) are suitably competent to execute all trades and operations encompassed by these Contracts in full compliance with UK legislation.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 22 Aug 2023, 10:24 BST
- Last source update
- 19 Jul 2024, 15:15 BST
- Award evaluation window
- 25 Sept 2023 – …
- Authority reference
OP22469- FTS notice number
2024/S 000-022530- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-03f5cbFind a Tender
- Review procedure
The Public Contracts Regulations 2015 (SI 2015/102) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be started within thirty (30) days beginning with the date when the aggrieved party first knew or ought to have known that grounds for starting such proceedings had arisen. The Court may extend the time-limit for starting proceedings where the Court considers that there is good reason for doing so, but not so as to permit proceedings to be started more than three (3) months after that date. Where the Contract has not been concluded, the Court may set aside the decision to award the Contract or order the Contracting Authority to amend any document and may award damages. If the Contract has been concluded, the Court may only award damages, or where the award procedures have not been followed correctly, declare the Contract to be ineffective.
Publisher note: Instructions how to download tender documents This procurement will be undertaken using an e-tendering system (In-tend) which can be found at: https://in-tendhost.co.uk/hampshire. Tenderers are required to register their company details on In-tend. No charge is made for registration or access to this system. Full details and user guides on how to register and operate the system are available via the link https://in-tendhost.co.uk/hampshire/ under the HELP tab. If you are not currently a registered supplier please register your company via the Company Details Tab at the top of the screen. Please note the email address used when registering as a new supplier should be for the person who will deal with the tender, as login details, subsequent messages and tender documents will be automatically sent to this email address. Please ensure the email account registered on this system is regularly monitored. You may register more than one user per organisation against your account. Once you have registered, or if you already are a registered supplier, please Log On. Once in the website, click on Tenders on the top bar, scroll down to Current and then search for the title of this project for further information. If you wish to express interest please click on Express Interest. Tender documents will then be available for download. How to submit a tender using the In-tend web site: Log into the In-tend website. Once you have Expressed an Interest, the tender documents can be found in your My Tenders folder. Once you have located the tender you require, click on the View Details button of this project then click on the ITT Documents Tab. Scroll down the page to where it says Tender Documents Received and view all tender documents received. Click on the View button. Download the documents as required. If we have chosen to use an interactive questionnaire, this will be located under My Tender Return. This will vary depending on the tender. When you have completed your tender, scroll down to the Attach Documents button and search for your saved document/s. Upload the documents back on to the website and click on the Red Submit Return Button. This will submit your tender. If successfully uploaded, the system will issue a confirmation receipt. If you cannot see the receipt due to Popup Blocker you will be able to view the receipt on the History Tab. Documents must be uploaded using Word/Excel or PDF format. Opting In and Out Please note you are required to 'Opt In' before you can access the 'My tender Return' to start populating your response. The 'Opt Out' functionality will also be available throughout the duration of the tender process. Opting out will give you the option of declaring that you no longer want to receive any further communication in relation to the this tender along with the opportunity of providing comments and feedback for this decision. You can choose to 'Opt In' at any time during the tender process if you initially decided to 'Opt Out'.
How it was run
Official notice- Submission deadline
- 25 Sept 2023, 14:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 120 days from the deadline
- Bids opened
- 25 Sept 2023, 15:00 BST
Timeline
25 Sept 2023 → 19 Jul 2024 · 4 dates- Submission deadline25 Sept 2023, 14:00 BST
- Bids opened25 Sept 2023, 15:00 BST
- Contract starts1 Apr 2024, 00:00 BST
- Notice published19 Jul 2024, 15:15 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete19 Jul 2024, 15:15 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Rock Compliance Limited | £218,253 † | — | Awarded |
Contracts
Contract 022530-2024-1 · Rock Compliance Limited
- Signed
- 28 Feb 2024
- Value
- £218,253
- Period
- … – 31 Mar 2028
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 15bids | — | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- High Court of England and WalesReview body
Bidders & participating suppliers
1 commercial party on the notice- Rock Compliance LimitedAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria