Provision of Vehicle Maintenance and Repair Services for Belfast and East Tyrone

{
  "id": "072659-2025",
  "tag": [
    "award",
    "contract"
  ],
  "date": "2025-11-11T10:16:27Z",
  "ocid": "ocds-h6vhtk-05596c",
  "buyer": {
    "id": "GB-PPON-PPHJ-6982-JPXY",
    "name": "Education Authority"
  },
  "awards": [
    {
      "id": "1",
      "items": [
        {
          "id": "1",
          "relatedLot": "1",
          "deliveryAddresses": [
            {
              "region": "UKN0",
              "country": "GB",
              "countryName": "United Kingdom"
            }
          ],
          "additionalClassifications": [
            {
              "id": "50110000",
              "scheme": "CPV",
              "description": "Repair and maintenance services of motor vehicles and associated equipment"
            },
            {
              "id": "50111000",
              "scheme": "CPV",
              "description": "Fleet management, repair and maintenance services"
            }
          ]
        }
      ],
      "status": "active",
      "suppliers": [
        {
          "id": "GB-PPON-PCBD-8551-QYBQ",
          "name": "D & H Motors Ltd"
        }
      ],
      "relatedLots": [
        "1"
      ],
      "mainProcurementCategory": "services"
    },
    {
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      "items": [
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              "country": "GB",
              "countryName": "United Kingdom"
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          ],
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              "scheme": "CPV",
              "description": "Repair, maintenance and associated services of vehicles and related equipment"
            },
            {
              "id": "50110000",
              "scheme": "CPV",
              "description": "Repair and maintenance services of motor vehicles and associated equipment"
            }
          ]
        }
      ],
      "status": "active",
      "suppliers": [
        {
          "id": "GB-PPON-PXCW-7879-ZLQR",
          "name": "Loughshore Autos Ltd"
        }
      ],
      "relatedLots": [
        "2"
      ],
      "mainProcurementCategory": "services"
    }
  ],
  "tender": {
    "id": "TRN-24-014",
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        "status": "complete"
      },
      {
        "id": "2",
        "status": "complete"
      }
    ],
    "title": "Provision of Vehicle Maintenance and Repair Services for Belfast and East Tyrone",
    "status": "complete",
    "documents": [
      {
        "id": "conflictOfInterest",
        "description": "Not published",
        "documentType": "conflictOfInterest"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "description": "The aim of this procurement is to put in place a lotted contract for EA fleet to have maintenance and repairs services for all EA Vehicles within the Belfast and East Tyrone area.  EA have the statutory responsibility for the safe and comfortable transportation of pupils to and from school, therefore the maintaining of EA fleet is of the upmost importance. The EA holds a Bus Operator License and has a mandatory requirement to complete planned maintenance inspections every 12 weeks in addition to on-going defect repairs and annual PSV.",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure"
  },
  "parties": [
    {
      "id": "GB-PPON-PPHJ-6982-JPXY",
      "name": "Education Authority",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKN06",
        "country": "GB",
        "locality": "Belfast",
        "postalCode": "BT1 2NQ",
        "countryName": "United Kingdom",
        "streetAddress": "Academy Street"
      },
      "details": {
        "classifications": [
          {
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - sub-central government"
          },
          {
            "id": "GB-NIR",
            "scheme": "UK_CA_DEVOLVED_REGULATIONS",
            "description": "Northern Irish devolved regulations apply"
          }
        ]
      },
      "identifier": {
        "id": "PPHJ-6982-JPXY",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "email": "transport.procure@eani.org.uk"
      }
    },
    {
      "id": "GB-PPON-PCBD-8551-QYBQ",
      "name": "D & H Motors Ltd",
      "roles": [
        "supplier"
      ],
      "address": {
        "region": "UKN06",
        "country": "GB",
        "locality": "Belfast",
        "postalCode": "BT3 9BP",
        "countryName": "United Kingdom",
        "streetAddress": "2-10 Duncrue Road"
      },
      "details": {
        "vcse": false,
        "scale": "sme",
        "shelteredWorkshop": false,
        "publicServiceMissionOrganization": false
      },
      "identifier": {
        "id": "PCBD-8551-QYBQ",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "email": "dandhmotor@btconnect.com"
      }
    },
    {
      "id": "GB-PPON-PXCW-7879-ZLQR",
      "name": "Loughshore Autos Ltd",
      "roles": [
        "supplier"
      ],
      "address": {
        "region": "UKN0B",
        "country": "GB",
        "locality": "Dungannon",
        "postalCode": "BT71 5BP",
        "countryName": "United Kingdom",
        "streetAddress": "40 Killycanavan Road"
      },
      "details": {
        "vcse": false,
        "scale": "sme",
        "shelteredWorkshop": false,
        "publicServiceMissionOrganization": false
      },
      "identifier": {
        "id": "PXCW-7879-ZLQR",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "email": "Michael@quinnscoachhire.com"
      }
    }
  ],
  "language": "en",
  "contracts": [
    {
      "id": "1",
      "title": "TRN-24-014 Provision of Vehicle Maintenance & Repair Services for Belfast and East Tyrone",
      "value": {
        "amount": 5000000,
        "currency": "GBP",
        "amountGross": 6000000
      },
      "period": {
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        "startDate": "2025-11-01T00:00:00+00:00",
        "maxExtentDate": "2032-09-30T23:59:59+01:00"
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      },
      "documents": [
        {
          "id": "072659-2025",
          "url": "https://www.find-tender.service.gov.uk/Notice/072659-2025",
          "format": "text/html",
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        }
      ],
      "dateSigned": "2025-09-30T00:00:00+01:00",
      "hasRenewal": true,
      "agreedMetrics": [
        {
          "id": "1",
          "title": "Planned Maintenance Inspections",
          "description": "Inspections completed on time as per maintenance schedule",
          "observations": [
            {
              "id": "frequency",
              "period": {
                "durationInMonths": 3
              }
            }
          ]
        },
        {
          "id": "2",
          "title": "PSV Pass Rate",
          "description": "Maintain an excellent PSV pass rate",
          "observations": [
            {
              "id": "frequency",
              "period": {
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              }
            }
          ]
        },
        {
          "id": "3",
          "title": "Quality Checks",
          "description": "EA will complete a quality check on a minimum 1 vehicle per month",
          "observations": [
            {
              "id": "frequency",
              "period": {
                "durationInMonths": 3
              }
            }
          ]
        },
        {
          "id": "4",
          "title": "Roadside Assistance",
          "description": "Roadside breakdown assistance within 90 minutes of call out.",
          "observations": [
            {
              "id": "frequency",
              "period": {
                "durationInMonths": 3
              }
            }
          ]
        },
        {
          "id": "5",
          "title": "Invoicing",
          "description": "Accurate invoicing provided to the EA.  Invoicing should show the correct item cost as per tender submission",
          "observations": [
            {
              "id": "frequency",
              "period": {
                "durationInMonths": 1
              }
            }
          ]
        },
        {
          "id": "6",
          "title": "Management Information",
          "description": "Management information must be provided to EA within 5 days of receipt of the request",
          "observations": [
            {
              "id": "frequency",
              "period": {
                "durationInMonths": 3
              }
            }
          ]
        },
        {
          "id": "7",
          "title": "Performanace Management Information Report",
          "description": "PMI documents must be available electronically upon completion of work.\nDaily status report must be submitted by 4pm Mon-Fri.",
          "observations": [
            {
              "id": "frequency",
              "period": {
                "durationInDays": 1
              }
            }
          ]
        },
        {
          "id": "8",
          "title": "Social Value",
          "description": "Delivery of Social Value obligations are on track.",
          "observations": [
            {
              "id": "frequency",
              "period": {
                "durationInMonths": 3
              }
            }
          ]
        }
      ],
      "aboveThreshold": true
    },
    {
      "id": "2",
      "title": "TRN-24-014 Provision of Vehicle Maintenance & Repair Services for Belfast and East Tyrone",
      "value": {
        "amount": 2500000,
        "currency": "GBP",
        "amountGross": 3000000
      },
      "period": {
        "endDate": "2027-09-30T23:59:59+01:00",
        "startDate": "2025-10-01T00:00:00+01:00",
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      },
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      },
      "documents": [
        {
          "id": "072659-2025",
          "url": "https://www.find-tender.service.gov.uk/Notice/072659-2025",
          "format": "text/html",
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      "dateSigned": "2025-09-30T00:00:00+01:00",
      "hasRenewal": true,
      "agreedMetrics": [
        {
          "id": "1",
          "title": "Planned Maintenance Inspections",
          "description": "Inspections completed on time as per maintenance Schedule ",
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            {
              "id": "frequency",
              "period": {
                "durationInMonths": 3
              }
            }
          ]
        },
        {
          "id": "2",
          "title": "PSV Pass Rate",
          "description": "Maintain an excellent PSV Pass Rate",
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            {
              "id": "frequency",
              "period": {
                "durationInMonths": 3
              }
            }
          ]
        },
        {
          "id": "3",
          "title": "Quality Checks",
          "description": "EA will complete a quality check on a minimum 1 vehicle per month. ",
          "observations": [
            {
              "id": "frequency",
              "period": {
                "durationInMonths": 3
              }
            }
          ]
        },
        {
          "id": "4",
          "title": "Roadside Assitance",
          "description": "Roadside breakdown assitance wihtin 90 minutes of call out. ",
          "observations": [
            {
              "id": "frequency",
              "period": {
                "durationInMonths": 3
              }
            }
          ]
        },
        {
          "id": "5",
          "title": "Invoicing",
          "description": "Accurate invoicing provided to the EA. Invoicing should show the correct item cost as per tender submission. ",
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            {
              "id": "frequency",
              "period": {
                "durationInMonths": 1
              }
            }
          ]
        },
        {
          "id": "6",
          "title": "Management Information",
          "description": "Management information must be provided to EA within 5 days of receipt of the request.",
          "observations": [
            {
              "id": "frequency",
              "period": {
                "durationInMonths": 3
              }
            }
          ]
        },
        {
          "id": "7",
          "title": "Performance Mnagement Information Report",
          "description": "PMI documents must be available electronically upon completion of work. \nDaily status report must be submitted by 4pm Mon-Fri. ",
          "observations": [
            {
              "id": "frequency",
              "period": {
                "durationInDays": 1
              }
            }
          ]
        },
        {
          "id": "8",
          "title": "Social Value",
          "description": "Delivery of Social Value obligations are on track. ",
          "observations": [
            {
              "id": "frequency",
              "period": {
                "durationInMonths": 3
              }
            }
          ]
        }
      ],
      "aboveThreshold": true
    }
  ],
  "initiationType": "tender"
}

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  "date": "2025-09-18T12:27:38+01:00",
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      "date": "2025-09-17T00:00:00+01:00",
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      "title": "TRN-24-014 Provision of Vehicle Maintenance & Repair Services for Belfast and East Tyrone",
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        "currency": "GBP",
        "amountGross": 6000000
      },
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      },
      "standstillPeriod": {
        "endDate": "2025-09-29T23:59:59+01:00"
      },
      "mainProcurementCategory": "services",
      "assessmentSummariesDateSent": "2025-09-17T00:00:00+01:00"
    },
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              "id": "50000000",
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              "description": "Repair and maintenance services"
            }
          ]
        }
      ],
      "title": "TRN-24-014 Provision of Vehicle Maintenance & Repair Services for Belfast and East Tyrone",
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        "amount": 2500000,
        "currency": "GBP",
        "amountGross": 3000000
      },
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        "description": "Option to extend for a further 2 periods of 24 months each."
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          "url": "https://www.find-tender.service.gov.uk/Notice/057687-2025",
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          "documentType": "awardNotice",
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      ],
      "suppliers": [
        {
          "id": "GB-COH-NI037334",
          "name": "LOUGHSHORE AUTOS T/A QUINN'S COACH HIRE LTD"
        }
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      {
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        "status": "complete"
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      {
        "id": "2",
        "status": "complete"
      }
    ],
    "title": "TRN-24-014 Provision of Vehicle Maintenance & Repair Services for Belfast and East Tyrone",
    "status": "complete",
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "description": "The EA invites tenders for the Provision of Vehicle Maintenance and Repair Services for Belfast and East Tyrone. It is expected that the Contract will start on the 01 October 2025 for Belfast and East Tyrone, for an Initial 2-year Period on an as and when required basis, with the option to extend for a further 2 periods of 24 months each. This Tender is divided into two Lots, Lot 1 Belfast region and Lot 2 East Tyrone.",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure"
  },
  "parties": [
    {
      "id": "GB-PPON-PPHJ-6982-JPXY",
      "name": "the Education Authority",
      "roles": [
        "buyer"
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      "address": {
        "region": "UKN06",
        "country": "GB",
        "locality": "Belfast",
        "postalCode": "BT1 2NQ",
        "countryName": "United Kingdom",
        "streetAddress": "40 Academy Street"
      },
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            "description": "Public authority - central government"
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            "description": "Northern Irish devolved regulations apply"
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        "id": "PPHJ-6982-JPXY",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "email": "procurementcompliance@eani.org.uk"
      }
    },
    {
      "id": "GB-COH-NI629565",
      "name": "THOMAS MCCREA & CO LTD",
      "roles": [
        "tenderer"
      ],
      "address": {
        "region": "UKN0D",
        "country": "GB",
        "locality": "Newtownabbey",
        "postalCode": "BT36 4TL",
        "countryName": "United Kingdom",
        "streetAddress": "12 Ballyrobert Road"
      },
      "details": {
        "url": "http://www.thomasmccrea.co.uk",
        "vcse": false,
        "scale": "sme"
      },
      "identifier": {
        "id": "NI629565",
        "scheme": "GB-COH"
      },
      "additionalIdentifiers": [
        {
          "id": "PJDT-1771-VWMN",
          "scheme": "GB-PPON"
        }
      ]
    },
    {
      "id": "GB-COH-NI643580",
      "name": "HAJ GROUP (N.I.) LIMITED",
      "roles": [
        "tenderer"
      ],
      "address": {
        "region": "UKN0B",
        "country": "GB",
        "locality": "Magherafelt",
        "postalCode": "BT45 8LD",
        "countryName": "United Kingdom",
        "streetAddress": "3 Ballyscullion Road"
      },
      "details": {
        "url": "http://www.hajrepairs.com",
        "vcse": false,
        "scale": "sme"
      },
      "identifier": {
        "id": "NI643580",
        "scheme": "GB-COH"
      },
      "additionalIdentifiers": [
        {
          "id": "PNXD-8516-BXYD",
          "scheme": "GB-PPON"
        }
      ]
    },
    {
      "id": "GB-COH-NI602733",
      "name": "ROCKMOUNT VEHICLE MAINTENANCE LIMITED",
      "roles": [
        "tenderer"
      ],
      "address": {
        "region": "UKN0D",
        "country": "GB",
        "locality": "Newtownabbey",
        "postalCode": "BT36 4RF",
        "countryName": "United Kingdom",
        "streetAddress": "607 Antrim Road"
      },
      "details": {
        "url": "http://www.rockmountvehiclemaintenance.com",
        "vcse": false,
        "scale": "sme"
      },
      "identifier": {
        "id": "NI602733",
        "scheme": "GB-COH"
      },
      "additionalIdentifiers": [
        {
          "id": "PQYY-1164-RXRV",
          "scheme": "GB-PPON"
        }
      ]
    },
    {
      "id": "GB-COH-NI605346",
      "name": "D and H Motors Lts",
      "roles": [
        "supplier",
        "tenderer"
      ],
      "address": {
        "region": "UKN06",
        "country": "GB",
        "locality": "Belfast",
        "postalCode": "BT3 9BP",
        "countryName": "United Kingdom",
        "streetAddress": "2-10 Duncrue Road"
      },
      "details": {
        "vcse": false,
        "scale": "sme",
        "shelteredWorkshop": false,
        "publicServiceMissionOrganization": false
      },
      "identifier": {
        "id": "NI605346",
        "scheme": "GB-COH"
      },
      "contactPoint": {
        "email": "office@dhmotors.co.uk"
      }
    },
    {
      "id": "GB-COH-NI037334",
      "name": "LOUGHSHORE AUTOS T/A QUINN'S COACH HIRE LTD",
      "roles": [
        "supplier"
      ],
      "address": {
        "region": "UKN0B",
        "country": "GB",
        "locality": "Dungannon",
        "postalCode": "BT71 5BP",
        "countryName": "United Kingdom",
        "streetAddress": "40 Killycanavan Road"
      },
      "details": {
        "url": "http://www.quinnscoachhire.com",
        "vcse": false,
        "scale": "sme",
        "shelteredWorkshop": false,
        "publicServiceMissionOrganization": false
      },
      "identifier": {
        "id": "NI037334",
        "scheme": "GB-COH"
      },
      "contactPoint": {
        "email": "mail@quinnscoachhire.com"
      },
      "additionalIdentifiers": [
        {
          "id": "PXCW-7879-ZLQR",
          "scheme": "GB-PPON"
        }
      ]
    }
  ],
  "language": "en",
  "initiationType": "tender"
}