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Find a TenderAwardedContract details notice
Published 18 Sept 2025, 12:27 BST

Official UK procurement notice

Provision of Vehicle Maintenance and Repair Services for Belfast and East Tyrone

Official notice

Authority: the Education Authority (Central government)

2 lotsServicesOpen procedureAbove thresholdSME suitable
Sectors: Repair & Maintenance (50) Delivery: Northern Ireland (UKN)
Published estimate£5,000,000total for 2 lots · £6,000,000 inc. VAT
Submissions closed 4 Aug 2025awarded 17 Sept 2025
Awarded to D and H Motors Ltd., Quinn's Coach Hire2 awards
Contract term 2 yrsends 30 Sept 2027 · up to 30 Sept 2031 with extensions · starts 1 Oct 2025

What is being bought2 lots · detail below

Published requirement description

The aim of this procurement is to put in place a lotted contract for EA fleet to have maintenance and repairs services for all EA Vehicles within the Belfast and East Tyrone area. EA have the statutory responsibility for the safe and comfortable transportation of pupils to and from school, therefore the maintaining of EA fleet is of the upmost importance. The EA holds a Bus Operator License and has a mandatory requirement to complete planned maintenance inspections every 12 weeks in addition to on-going defect repairs and annual PSV.

  • No preliminary market engagement: Pre-Market Engagement was carried out under PCR 2015.

CPV: Repair and maintenance services · Repair and maintenance services of buses · Repair, maintenance and associated services of vehicles and related equipment

Lots and requirements (2)Procurement structure

2 lots · all with a published value (£5,000,000 together) · same conditions of participation on every lot · same evaluation weights on every lot
Lot #1BelfastAwardedRenewal 2 yrsSMEPublished value£2,500,000

Provision of Vehicle Maintenance and Repairs Services for Belfast

Contract period: 1 Oct 2025 – 30 Sept 2027 (2 yrs) · up to 30 Sept 2031 with extensionsValue: £2,500,000 exc. VAT · £3,000,000 inc. VAT
Delivery: Northern IrelandEligibility: SME eligible
Extensions: The option to extend for a further 2 periods of 24 months each.
50000000 Repair and maintenance services50100000 Repair, maintenance and associated services of vehicles and related equipment50113000 Repair and maintenance services of buses
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    N/A

  • Technical & professional ability

    N/A

Lot #2East TyroneAwardedRenewal 2 yrsSMEPublished value£2,500,000

Provision of Vehicle Maintenance and Repairs Services for East Tyrone

Contract period: 1 Oct 2025 – 30 Sept 2027 (2 yrs) · up to 30 Sept 2031 with extensionsValue: £2,500,000 exc. VAT · £3,000,000 inc. VAT
Delivery: Northern IrelandEligibility: SME eligible
Extensions: The option to extend for a further 2 periods of 24 months each.
50000000 Repair and maintenance services50100000 Repair, maintenance and associated services of vehicles and related equipment50113000 Repair and maintenance services of buses
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    N/A

  • Technical & professional ability

    N/A

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 2 lots
Quality: 40%Price: 60%
Published sub-criteria (2)
  • Qualitative Criteria: 40%
  • Quantitative Criteria: 60%
Published award criteria (2)
  • Qualitative Criteria: 40
  • Quantitative Criteria: 60
Lot distribution rule: N/A
Conditions of participation · identical on every lot2
  • Economic & financial standing

    N/A

  • Technical & professional ability

    N/A

What this means for your bid
  • Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Unspecified in notice
First published
18 Sept 2025, 12:27 BST
Last source update
11 Nov 2025, 10:16 GMT
Award evaluation window
Submission end – 19 Sept 2025
Authority reference
TRN-24-014
FTS notice number
2025/S 000-037551
Latest notice
Contract details notice (UK7)
Classification (CPV)
Repair and maintenance servicesRepair and maintenance services of busesRepair, maintenance and associated services of vehicles and related equipment
Delivery area
Northern Ireland (UKN)
Official registry OCID
ocds-h6vhtk-05596c Find a Tender
Contract terms summary

As Per Tender Documents

Review and risk notes
Risks

The Buyer cannot guarantee any particular level of business (volumes) within the

Contract

Potential risk of value exceeding esitmate due to more than anticipated volumes of vehicle maintenance being required.

Potential risk of replacement contract not being awarded prior to end of this contract.

How it was run

Official notice
Run through: eTendersNI · Who buys & how to bid on eTendersNI
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free Northern Ireland registration
Submission deadline
4 Aug 2025, 15:00 BST
Clarification deadline
28 Jul 2025, 15:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

etendersni.gov.uk ↗

Timeline

4 Jul 2025 → 11 Nov 2025 · 8 dates
  1. Tender notice published
    4 Jul 2025, 16:20 BST
  2. Clarification questions by
    28 Jul 2025, 15:00 BST
  3. Submission deadline
    4 Aug 2025, 15:00 BST
  4. Assessment summaries sent400 days ago
    17 Sept 2025, 00:00 BST
  5. Award decision expected by397 days ago
    19 Sept 2025, 23:59 BST
  6. Standstill ends387 days ago
    29 Sept 2025, 23:59 BST
  7. Contract starts386 days ago
    1 Oct 2025, 00:00 BST
  8. Latest notice published344 days ago
    11 Nov 2025, 10:16 GMT

Notice history

4 events · 2 releases on Find a Tender · since 4 Jul 2025
  1. Tender notice published
    4 Jul 2025, 16:20 BST
    UK4
  2. Contract award notice published
    18 Sept 2025, 12:27 BST
    UK6
  3. Contract signature expected
    30 Sept 2025, 23:59 BST
    scheduled
  4. Contract details notice published
    11 Nov 2025, 10:16 GMT
    UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 2
Awarded value £7,500,0002 awards exc. VAT
Bids received 66 from SMEs
Named bidders 4published on the award notice
Contracts signed 2latest 30 Sept 2025
Awarded toValueDateStatus
Lot 1 · Belfast1 award
D and H Motors Ltd.SMETRN-24-014 Provision of Vehicle Maintenance & Repair Services for Belfast and East Tyrone1 Oct 2025 – 30 Sept 2027 · up to 30 Sept 2031Extensions: Option to extend for a further 2 periods of 24 months each.£5,000,00017 Sept 2025Awarded
Lot 2 · East Tyrone1 award
Quinn's Coach HireSMETRN-24-014 Provision of Vehicle Maintenance & Repair Services for Belfast and East Tyrone1 Oct 2025 – 30 Sept 2027 · up to 30 Sept 2031Extensions: Option to extend for a further 2 periods of 24 months each.£2,500,00017 Sept 2025Awarded

Contracts

  • TRN-24-014 Provision of Vehicle Maintenance & Repair Services for Belfast and East Tyrone · D and H Motors Ltd.SME

    Signed
    30 Sept 2025
    Value
    £5,000,000
    Period
    1 Nov 2025 – 30 Sept 2027 · up to 30 Sept 2032 with extensions
    Status
    active
    Extensions
    The conditions on which an extension would be granted are • Performance indicators consistently met; • Materiality. • Estimated Contract value not exceeded; • Benchmarking exercise at review date demonstrates we are receiving value for money.
    8 agreed KPIs: Planned Maintenance Inspections · PSV Pass Rate · Quality Checks …
    • Planned Maintenance Inspections, Inspections completed on time as per maintenance schedule
    • PSV Pass Rate, Maintain an excellent PSV pass rate
    • Quality Checks, EA will complete a quality check on a minimum 1 vehicle per month
    • Roadside Assistance, Roadside breakdown assistance within 90 minutes of call out.
    • Invoicing, Accurate invoicing provided to the EA. Invoicing should show the correct item cost as per tender submission
    • Management Information, Management information must be provided to EA within 5 days of receipt of the request
    • Performanace Management Information Report, PMI documents must be available electronically upon completion of work. Daily status report must be submitted by 4pm Mon-Fri.
    • Social Value, Delivery of Social Value obligations are on track.

  • TRN-24-014 Provision of Vehicle Maintenance & Repair Services for Belfast and East Tyrone · Quinn's Coach HireSME

    Signed
    30 Sept 2025
    Value
    £2,500,000
    Period
    1 Oct 2025 – 30 Sept 2027 · up to 30 Sept 2031 with extensions
    Status
    active
    Extensions
    The conditions on which an extension would be granted are • Performance indicators consistently met; • Materiality. • Estimated Contract value not exceeded; • Benchmarking exercise at review date demonstrates we are receiving value for money.
    8 agreed KPIs: Planned Maintenance Inspections · PSV Pass Rate · Quality Checks …
    • Planned Maintenance Inspections, Inspections completed on time as per maintenance Schedule
    • PSV Pass Rate, Maintain an excellent PSV Pass Rate
    • Quality Checks, EA will complete a quality check on a minimum 1 vehicle per month.
    • Roadside Assitance, Roadside breakdown assitance wihtin 90 minutes of call out.
    • Invoicing, Accurate invoicing provided to the EA. Invoicing should show the correct item cost as per tender submission.
    • Management Information, Management information must be provided to EA within 5 days of receipt of the request.
    • Performance Mnagement Information Report, PMI documents must be available electronically upon completion of work. Daily status report must be submitted by 4pm Mon-Fri.
    • Social Value, Delivery of Social Value obligations are on track.

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Belfast4final-stage tenders · 5 at stage one40—
2 · East Tyrone2final-stage tenders · 3 at stage one20—

Who bid

Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.

Contracting authority & participating public bodies

Education Authority

Contracting authorityPublic authority - sub-central governmentNorthern Irish devolved regulations apply GB-PPON: PPHJ-6982-JPXY Academy Street, Belfast, Northern Ireland, BT1 2NQContact name, email

Bidders & participating suppliers

7 commercial parties on the notice · 4 awarded
  • D & H Motors LtdAwarded supplierGB-PPON: PCBD-8551-QYBQ 2-10 Duncrue Road, Belfast, Northern Ireland, BT3 9BPContact email
  • D and H Motors LtsAwarded supplierGB-COH: NI605346 2-10 Duncrue Road, Belfast, Northern Ireland, BT3 9BPContact email
  • HAJ GROUP (N.I.) LIMITEDBidder / tendererGB-COH: NI643580GB-PPON: PNXD-8516-BXYD 3 Ballyscullion Road, Magherafelt, Northern Ireland, BT45 8LD
  • LOUGHSHORE AUTOS T/A QUINN'S COACH HIRE LTDAwarded supplierGB-COH: NI037334GB-PPON: PXCW-7879-ZLQR 40 Killycanavan Road, Dungannon, Northern Ireland, BT71 5BPContact email
  • Loughshore Autos LtdAwarded supplierGB-PPON: PXCW-7879-ZLQR 40 Killycanavan Road, Dungannon, Northern Ireland, BT71 5BPContact email
  • ROCKMOUNT VEHICLE MAINTENANCE LIMITEDBidder / tendererGB-COH: NI602733GB-PPON: PQYY-1164-RXRV 607 Antrim Road, Newtownabbey, Northern Ireland, BT36 4RF
  • THOMAS MCCREA & CO LTDBidder / tendererGB-COH: NI629565GB-PPON: PJDT-1771-VWMN 12 Ballyrobert Road, Newtownabbey, Northern Ireland, BT36 4TL

Official documents & specifications (5)

Official links; attachments are not copied

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender