Official UK procurement notice
Provision of Uniforms at Avanti West Coast
Authority: FIRST TRENITALIA WEST COAST RAIL LIMITED (Public body)
What is being bought
Published requirement descriptionREQUIREMENTS SUMMARY
The Supplier will perform the following Goods and Services to meet the requirements.
The manufacture, [design if applicable] and supply of the Customers employee's uniform ('Garments'). The supplier will be provided with a list of garments specifications by the Customer but may be required to provide design support throughout the lifetime of the contract.
End-to-end management of the phased mobilisation of all Customer contracts to a defined timeline, implementation includes facilitating the transfer of stock from incumbent premises and reprocessing, booking and distribution through the incumbent suppliers systems.
Dedicated Contract Management in line with PA Regs 2023.
All distribution and delivery of Garments to the Customer's designated delivery locations.
Robust stock holding and forecast process to ensure Garments are available and can be delivered to the Customer in line with demand. The provision of a customer facing online system for employee ordering, allocation controls, return and exchange of Garments.
Supporting the Customer to adopt sustainable business practices and take advantage of advances in sustainability.
Transfer of all remaining stock from the incumbent supplier, ongoing storage, insurance
and distribution.
NOTE: Recycling of uniforms, safety footwear and branded backpacks will be a costed option i.e. if the proposal is accepted and is within the approved budgets, we will include this within the requirements. If the proposal is not accepted, then recycling of uniforms, safety footwear and branded backpacks will be out of scope.
Total value (estimated)
£5,472,555 excluding VAT
£6,567,066 including VAT
- How the procedure runs: This will be a two-stage process with a Pre-Qualification Stage (PQQ) followed by down selection of a limited number of Applicants to proceed to an Invitation to Negotiate (ITN) stage. AWC Procurement will manage the tender process, which will be carried out in accordance with the Procurement Act 2023. The process will not make use of an electronic auction. The Client reserves the right at its absolute discretion throughout the procurement process: 1. to amend and refine the award criteria, 2. to amend and refine the proposed procurement procedure prior to issuing the ITN, and 3. not to proceed with a contract award. Following the evaluation of the PQQ responses, the Client will shortlist the applicants it will invite to tender in accordance with the terms of the PQQ. The Client reserves the right to limit the number of applicants that are invited to tender to a maximum of five (5) applicants. Only applicants that score a "pass" for all non-qualitatively scored questions in the PQQ (outlined within tab 5 to 7 within the PQQ questionnaire) will be considered and Applicants will then be ranked in order of highest to lowest score. The Client reserves the right, in its absolute discretion, to invite more applicants into the ITN process if there is a tie in the scores between two (2) or more applicants for the final place. Those tenderers shortlisted from the PQQ stage will be invited to submit a proposal based on the ITN. Submissions will be evaluated during the ITN stage, allowing internal teams to select the most advantageous tender (MAT) based on both qualitative and cost evaluations, including final contract negotiations. All shortlisted tenderers will be taken to a presentation stage to demonstrate their confidence in delivery. The procurement timeline will be published and aimed at appointing the shortlisted supplier by 3rd August 2026 to allow time for mobilisation, with the contract start date set for 3rd September 2026. The existing suite of First Group systems (e,g, WAX Portal) will support the process, ensuring full transparency and auditability in accordance with the new Procurement Act 2023. Details on the T&Cs and the extent/nature of dialogue / negotiation during the process will be provided to down-selected bidders only during the ITN stage.
CPV: Corporate clothing
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£5,472,555
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (3)
- Qualitative Criteria: 45%
- Contract: 5%
- Pricing: 50%
Published award criteria (3)
- Qualitative Criteria: Processes & Systems - 20% System and MI, Garment Allocation, Online Ordering, Stock Forecasting Account Management - 7% Hierarchy, Contract Review Schedule Contract Mobilization - 3% Critical Path Sustainability - 10% Social and environmental considerations Risk - 5% Supply Chain Assurance
- Contract: Non-Negotiable Clauses - Pass/Fail Negotiable Clauses - Qualitatively Scored (5%) SLAs/ KPIs - Pass/Fail
- Pricing: Pricing Submission - 50%
- Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Utilities
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 3 Feb 2026, 09:30 GMT
- Last source update
- 21 Jul 2026, 09:59 BST
- Award evaluation window
- Submission end – 10 Jul 2026
- FTS notice number
2026/S 000-009278- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0614faFind a Tender
- How it runs
This will be a two-stage process with a Pre-Qualification Stage (PQQ) followed by down selection of a limited number of Applicants to proceed to an Invitation to Negotiate (ITN)
stage. AWC Procurement will manage the tender process, which will be carried out in accordance with the Procurement Act 2023. The process will not make use of an electronic auction. The Client reserves the right at its absolute discretion throughout the procurement process:
- to amend and refine the award criteria,
- to amend and refine the proposed procurement procedure prior to issuing the ITN, and
- not to proceed with a contract award.
Following the evaluation of the PQQ responses, the Client will shortlist the applicants it will invite to tender in accordance with the terms of the PQQ. The Client reserves the right
to limit the number of applicants that are invited to tender to a maximum of five (5) applicants. Only applicants that score a "pass" for all non-qualitatively scored questions in
the PQQ (outlined within tab 5 to 7 within the PQQ questionnaire) will be considered and Applicants will then be ranked in order of highest to lowest score. The Client reserves the right, in its absolute discretion, to invite more applicants into the ITN process if there is a tie in the scores between two (2) or more applicants for the final place.
Those tenderers shortlisted from the PQQ stage will be invited to submit a proposal based on the ITN. Submissions will be evaluated during the ITN stage, allowing internal teams to
select the most advantageous tender (MAT) based on both qualitative and cost evaluations, including final contract negotiations. All shortlisted tenderers will be taken to a presentation stage to demonstrate their confidence in delivery.
The procurement timeline will be published and aimed at appointing the shortlisted supplier by 3rd August 2026 to allow time for mobilisation, with the contract start date set for 3rd September 2026.
The existing suite of First Group systems (e,g, WAX Portal) will support the process, ensuring full transparency and auditability in accordance with the new Procurement Act 2023.
Details on the T&Cs and the extent/nature of dialogue / negotiation during the process will be provided to down-selected bidders only during the ITN stage.
How it was run
Official notice- Requests to participate (first stage)
- 4 Mar 2026, 16:00 GMT
- Submission deadline
- 4 Mar 2026, 16:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
3 Feb 2026 → 3 Sept 2026 · 6 dates- Tender notice published260 days ago3 Feb 2026, 09:30 GMT
- Submission deadline231 days ago4 Mar 2026, 16:00 GMT
- Award decision expected by102 days ago10 Jul 2026, 23:59 BST
- Assessment summaries sent93 days ago20 Jul 2026, 00:00 BST
- Latest notice published92 days ago21 Jul 2026, 09:59 BST
- Contract starts48 days ago3 Sept 2026, 00:00 BST
Notice history
4 events · 2 releases on Find a Tender · since 3 Feb 2026- Tender notice published3 Feb 2026, 09:30 GMTUK4
- Contract award notice published21 Jul 2026, 09:59 BSTUK6
- Status changed to complete21 Jul 2026, 09:59 BST
- Contract signature expected1 Sept 2026, 23:59 BSTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Tailored Image LtdSME3 Sept 2026 – 2 Sept 2029 · up to 2 Sept 2031Extensions: The contract length is anticipated to be three (3) years with an option to extend for another two (2) years. The estimated contract value stated above is for the total term i.e. 5 years (3+2) · Options: Recycling of uniforms, safety footwear and branded backpacks will be a costed option i.e. if the proposal is accepted and is within the approved budgets, we will include this within the requirements. If the proposal is not accepted, then recycling of uniforms, safety footwear and branded backpacks will be out of scope. | £5,472,555 | 20 Jul 2026 | Awarded |
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 4final-stage tenders | 3 | 0 | — |
Who bid
- wonTAILORED IMAGE LTDSME · Northern Ireland
- did not winHUNTER APPAREL SOLUTIONS LIMITEDSME · Northern Ireland
- did not winJERMYN STREET DESIGN LIMITEDSME · Greater London
- did not winWORKWEAR UNIFORM GROUP LIMITED · West Midlands
Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.
Contracting authority & participating public bodies
Bidders & participating suppliers
4 commercial parties on the notice · 1 awarded- HUNTER APPAREL SOLUTIONS LIMITEDBidder / tenderer
- JERMYN STREET DESIGN LIMITEDBidder / tenderer
- TAILORED IMAGE LTDAwarded supplier
- WORKWEAR UNIFORM GROUP LIMITEDBidder / tenderer
Official documents & specifications (3)
Official links; attachments are not copiedTender pack and attachments
Notices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender