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Published 2 May 2024, 10:37 BST

Official UK procurement notice

Provision of Taxi and Private Vehicle Hire

Official notice

Authority: Glasgow City Council (Local council)·Consortium: 25 public authorities

Framework agreement2 lotsServicesOpen procedureSME suitableMax 2 lots to bid
Sectors: Transport & Passenger Services (60)Postal and telecommunications services (64) Delivery: Scotland (UKM81)
Framework ceiling (notional)£34,000,000total for 2 lots · framework ceiling, not attributable revenue
Submissions closed 6 Jun 2024awarded 20 Aug 2024
Lots 2max 2 to bid

What is being bought2 lots · detail below

Published requirement description

The council invites tender bids for the provision of Taxi and Private Vehicle Hire for the purposes of transporting employees, clients and customers of the Council and other external organisations as detailed in 4.2 within this document.

Please note the successful Supplier(s) will also be responsible for various ancillary services such as providing services for children, vulnerable adults and associated escorts (which the council shall arrange).

The framework agreement is expected to run for 4 years, commencing on 2nd September 2024 and ending on 1st September 2028.

Lots

The tender has been allocated into two separate lots and they are as follows:

Lot 1 – Scheduled and Unscheduled Work commencing within Glasgow Boundary

Lot 2 – Unscheduled commencing out with Glasgow Boundary

  • Recurrence: April 2028

CPV: Courier services · Hire of passenger cars with driver · Hire of passenger transport vehicles with driver · Taxi services

How this framework works

From the published notice
Bids received
5 bids on the busiest of 2 lots · 5 suppliers appointed

Lots and requirements (2)Procurement structure

2 lots · all with a published value · a supplier may bid for at most 2 of them · same evaluation weights on every lot
Lot #1Scheduled and Unscheduled Work – commencing within Glasgow BoundaryAwardedPublished value£3,000,000

Lot 1: Schedule and Non-Scheduled Journeys– Glasgow Boundary

Scheduled Element

Provision of taxi and/or private vehicle hire service on a scheduled for the transportation of vulnerable adults, children with additional support needs, young people, children, escorts and officers/members of the council on business.

Runs shall be required 7 days a week, 24 hours (52 weeks of the year) including Public holidays.

Note for Education runs are required 5 days a week during term time.

Single journeys can vary in length but will generally be up to 50 miles.

Some of these journeys will form part of a court order so must be completed correctly of which the Supplier will be advised at time of placing the order.

Single journeys may require multiple pickups of which the Bidder must calculate the most cost-effective route and advise the council.

Unscheduled Element

Provision of a taxi and/or private hire service on unscheduled service mainly for officers/members of the council that are undertaking council business, but in addition to this providing transportation for vulnerable adults, children with additional support needs, children and escorts as and when required.

Runs shall be required 7 days a week, 24 hours (52 weeks of the year) including public holidays.

Journeys will vary on length from 1 mile to 50 miles.

Some of these journeys will form part of a court order so must be complete correctly of which the supplier will be advised at time of placing the order.

Single journeys may require multiple pickups of which the bidder must calculate the most cost-effective route and advise the council.

Delivery: Scotland
Variant bids: not allowed
60120000 Taxi services60170000 Hire of passenger transport vehicles with driver60171000 Hire of passenger cars with driver64120000 Courier services
Lot #2Unscheduled Work – commencing out with Glasgow BoundaryAwardedPublished value£4,000,000

Lot 2: Unscheduled – Outwith Glasgow Boundary

Provision of a taxi and/or private hire service on an Unscheduled service) mainly for transportation for vulnerable adults, children with additional support needs, children and escorts as and when required.

Runs shall be required 7 days a week, 24 hours (52 weeks of the year) including public holidays.

Journeys will vary on length from 1 mile to 50 miles.

Some of these journeys will form part of a court order so must be complete correctly of which the supplier will be advised at time of placing the order.

Single journeys may require multiple pickups of which the bidder must calculate the most cost-effective route and advise the council.

Bidders will be required to pick up vulnerable passengers from locations outwith Glasgow City Council boundary and to take them to locations within the Glasgow Boundary and vice versa.

The council expects these runs to be located within the following Local Authorities area stated below:

Education Services – East Renfrewshire, Renfrewshire, East Dunbartonshire, West Dunbartonshire. North Lanarkshire, South Lanarkshire and Inverclyde

Glasgow Health and Social Care- East Renfrewshire, Renfrewshire, East Dunbartonshire, West Dunbartonshire, North Lanarkshire, South Lanarkshire, Inverclyde, North Ayrshire, and East Ayrshire.

Delivery: Scotland
Variant bids: not allowed
60120000 Taxi services60170000 Hire of passenger transport vehicles with driver60171000 Hire of passenger cars with driver64120000 Courier services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 2 lots
Quality: 55%Price: 45%
Published sub-criteria (3)
  • Fair Working Practice: 5%
  • Quality: 50%
  • price: 45%
Published award criteria (3)
  • Fair Working Practice: 5
  • Quality: 50
  • Price: 45
Conditions of participation3
  • Suitability

    As stated in:-

    Document One – Invitation to Tender Document

    and

    Document Two – Technical Specification

  • Economic & financial standing

    Economic & Financial Standing

    This section seeks to assess Bidders Economic and Financial Standing as well as the ability to meet the Council’s minimum Insurance requirements as set out below and included within the Contract Notice.

    Financial Check

    In order to pass the Financial Check section of the contract, it is mandatory for companies to attain the undernoted: -

    Bidders must comply with the undernoted financial requirements in order to participate in the tendering process: -

    There is a minimum financial requirement that affects trading performance, and balance sheet strength.

    Financial requirements for trading performance and balance sheet strength should be calculated on latest filed accounts. accounts with Companies House

    Trading Performance

    An overall positive outcome on EBITDA earnings over a 3-year period

    Exceptional items can be excluded from the calculation.

    The above would be expressed in the ratio EBITDA/Turnover

    Balance Sheet strength

    Net worth of the organisation must be positive at the time of evaluation.

    and organisation must not be subject to an insolvency process.

    Intangibles can be included for purposes of the Total Assets figure.

    The above would be expressed in the ratio Total Assets/Total Liabilities

    If an applicant is only required to file abbreviated accounts with Companies House, then in the event of the company being successful in the procurement process, full set of accounts will be required for the last 2 individual years filed in order for the 3-y…

    Minimum: INSURANCES Glasgow City Council’s Insurance Requirements are: -Applicants shall take out and maintain, throughout the period of the Framework, Employer’s Liability insurance to the value of at least TEN MILLION POUNDS STERLING (10,000,000) in respect of any one event and unlimite…
  • Technical & professional ability

    Please refer to "Document One" Stage 2 - Technical & Professional Ability of which Bidders MUST answer all the questions.

    This section has a weighted scored of 100%. Each question/example contained within this section will be given individual scores which total to 100% e.g.

    4C.1 Please provide 2 relevant examples of supplies and/or services carried out during the last three years as specified in the Contract Notice:(Examples from both public and/or private sector customers and clients may be provided)

    Example 1 40%

    Example 2 40%

    4C.9 Please provide details of relevant tools, plant or technical equipment available to you in relation to this procurement exercise. 20%

    Total Section 100%

    EVALUATION PROCESS

    A minimum pass mark of 60% out of 100% is required in total for this section.

    Any Bidder who fails to achieve the minimum score for this section will be excluded at this stage.

    Minimum: All drivers must have valid enhanced disclosure clearance of which the council requires “Protecting Vulnerable Groups (PVG) Scheme” membership. This is required for all drivers who are conducting Regulated Work on behalf of the council in accordance with the terms of Part 2 of Sc…
What this means for your bid
  • Price carries 45 of 100 points: a 10% discount moves about 4.5 points. Quality carries 55 of 100: the paper moves it further than the discount.
  • “Provision of Taxi and Private Vehicle Hire” is a framework: the contest is a place on its panel, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Yes · April 2028
First published
2 May 2024, 10:37 BST
Last source update
23 Aug 2024, 08:41 BST
Award evaluation window
6 Jun 2024 – …
Authority reference
GCC005912CPU
FTS notice number
2024/S 000-026955
Classification (CPV)
Courier servicesHire of passenger cars with driverHire of passenger transport vehicles with driverTaxi services
Delivery area
Scotland (UKM81)
Official registry OCID
ocds-h6vhtk-0456c5 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic payment
Performance terms

Key Performance Indicators as detailed Terms and Conditions - Document Four and Document One- ITT

Review and risk notes
Review procedure

Precise information on deadline(s) for review procedures:

Glasgow City Council must, by notice in writing as soon as possible after the decision has been made, inform all tenderers and candidates concerned of its decision to award the contract. The Council must allow a period of at least the relevant standstill period (where the notice is sent by facsimile or electronic means the period is 10 days ending at midnight at the end of the 10th day after that on which the last notice is sent, when sent by other means the period is 15 days) to elapse between the date of despatch of the notice referred to in Regulation 86 of The Public Contract (Scotland) Regulations 2015 (“the Regulations”). The Council is obliged to comply with the Regulations and any eligible economic operator can bring an action in the Sheriff Court or the Court of Session where as a consequence of a breach by the Council, suffers or risks suffering loss or damage. The bringing of court proceedings during the standstill period means that the Council must not enter into the contract unless the proceedings are determined, discontinued or disposed of;

or the court, by interim order, brings to an end the prohibition. The bringing of court proceedings after the standstill period has elapsed and the remedies that are available to the courts are detailed in the Regulations. Economic Operators can write to the Council seeking further

clarification on the notice, to which the Council must respond within 15 days. Economic Operators should be mindful to seek their own independent legal advice when they consider appropriate to do so.

Publisher note: (SC Ref:775374)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding
Appointment period ends
6 Jun 2024, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
120 days from the deadline
Bids opened
6 Jun 2024, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

www.publictendersscotland.publiccontractsscotland.gov.uk ↗

Timeline

6 Jun 2024 → 23 Aug 2024 · 3 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    6 Jun 2024, 12:00 BST
  2. Bids opened
    6 Jun 2024, 12:00 BST
  3. Notice published
    23 Aug 2024, 08:41 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    23 Aug 2024, 08:41 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 5admitted to the panel · see the list ↓
Bids received 55 from SMEs · busiest of 2 lots
Contracts signed 2latest 20 Aug 2024

2 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • Scheduled and Unscheduled Work – commencing within Glasgow Boundary

    Signed
    20 Aug 2024
    Value
    £35,670,000
    Status
    active

  • Unscheduled Work – commencing out with Glasgow Boundary

    Signed
    20 Aug 2024
    Value
    £4,756,000
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Scheduled and Unscheduled Work – commencing within Glasgow Boundary4bids · 4 electronic · 4 from abroad4——
2 · Unscheduled Work – commencing out with Glasgow Boundary5bids · 5 electronic · 5 from abroad5——

Contracting authority & participating public bodies

15 public bodies on the notice

Glasgow City Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Chief Executives Department, City Chambers, Glasgow, Scotland, G2 1DUContact name, email, phone Published organisation website ↗

Consortium members and other public bodies

  • City Building (Glasgow) LLPContracting authorityCalton House, Glasgow, ScotlandContact name, email, phone
  • City of Glasgow CollegeContracting authorityCalton House, Glasgow, ScotlandContact name, email, phone
  • Disclosure ScotlandContracting authority Glasgow, ScotlandContact name, email, phone
  • Glasgow Caledonian UniversityContracting authorityCalton House, Glasgow, ScotlandContact name, email, phone
  • Glasgow Clyde CollegeContracting authorityCalton House, Glasgow, ScotlandContact name, email, phone
  • Glasgow Kelvin CollegeContracting authorityCalton House, Glasgow, ScotlandContact name, email, phone
  • Glasgow Life (Culture & Sport Glasgow)Contracting authorityCalton House, Glasgow, ScotlandContact name, email, phone
  • Glasgow School of ArtContracting authority Glasgow, ScotlandContact name, email, phone
  • Jobs & Business GlasgowContracting authorityCalton House, Glasgow, ScotlandContact name, email, phone
  • Scottish Prison ServiceContracting authorityCalton House, Edinburgh, ScotlandContact name, email, phone
  • The Glasgow School of ArtContracting authorityCalton House, Glasgow, ScotlandContact name, email, phone
  • The Wheatley Housing Group LimitedContracting authority Glasgow, ScotlandContact name, email, phone
  • University of GlasgowContracting authorityCalton House, Glasgow, ScotlandContact name, email, phone
  • University of StrathclydeContracting authorityCalton House, Glasgow, ScotlandContact name, email, phone

Framework contractors & participating bidders

5 commercial parties on the notice
  • BROOMHILL TRANSPORT SERVICES LTDFramework contractor Unit 1a 7 Campsie Road, Kirkintilloch, GLASGOW, Scotland, G66 1SLContact phone
  • Central Cab CompanyFramework contractor Town Centre South, Cumbernauld, Cumbernauld, Scotland, G67 1EWContact phone
  • Glasgow Private Hire LtdFramework contractor 712 Rdinburgh Road, Glasgow, Glasgow, Scotland, G33 3PXContact phone
  • Glasgow Taxis LtdFramework contractor 140 Boden Street, Glasgow, UK, G40 3PXContact phone
  • Myle Connect LtdFramework contractor 11 Forth Street, Unit F, Glasgow, Scotland, G41 2SPContact phone

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.