Official UK procurement notice
Provision of surgical instrument repairs
Authority: KCH Interventional Facilities Management LLP (Central government)
What is being bought
Published requirement descriptionCompetitive flexible procedure for the provision of surgical instrument repairs.
- How the procedure runs: This procurement exercise is being carried out in accordance with the Competitive Flexible Procedure as set out in the PA 2023. The current contract for the requirements described in the Specification. There is a possible demand growth, depending on the age of equipment, failures & breakages. The Trust currently lacks visibility and oversight in the management of instrument repairs across its theatre departments. The absence of formal contracts and reliance on multiple ad hoc suppliers has resulted in inconsistent service quality, limited cost control, and inefficient decision-making. Instruments are sometimes repaired beyond the point of economic viability, where replacement would have been more appropriate. This procurement seeks to establish a structured, process-driven solution that consolidates repair services under a single, high-performing provider. The objective is to improve operational efficiency, standardise repair quality, and enable better value for money through greater transparency, accountability, and control. Key areas of improvement: Achieve economies of scale. Improve compliance with MHRA and HTM standards; ensure audit trails and instrument traceability. Details of current/anticipated expenditure or potential future uptake are given in good faith as a guide to past purchasing and current planning to assist you in submitting your Tender. They should not be interpreted as an undertaking to purchase any goods or services to any particular value and do not form part of the Contract.
CPV: Repair and maintenance services of medical and surgical equipment
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£500,000
- Economic & financial standing
Must meet Central digital platform requirements
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (3)
- Technical: 60%
- Commercial: 30%
- Social value: 10%
Published award criteria (3)
- Technical
- Commercial
- Social value
- Economic & financial standing
Must meet Central digital platform requirements
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 29 Oct 2025, 10:15 GMT
- Last source update
- 17 Apr 2026, 12:27 BST
- Award evaluation window
- Submission end – 22 Dec 2025
- Authority reference
C369673- FTS notice number
2025/S 000-069250- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05d5eeFind a Tender- Contract terms summary
30 days
- How it runs
This procurement exercise is being carried out in accordance with the Competitive Flexible Procedure as set out in the PA 2023. The current contract for the requirements described in the Specification. There is a possible demand growth, depending on the age of equipment, failures & breakages. The Trust currently lacks visibility and oversight in the management of instrument repairs across its theatre departments. The absence of formal contracts and reliance on multiple ad hoc suppliers has resulted in inconsistent service quality, limited cost control, and inefficient decision-making. Instruments are sometimes repaired beyond the point of economic viability, where replacement would have been more appropriate.
This procurement seeks to establish a structured, process-driven solution that consolidates repair services under a single, high-performing provider. The objective is to improve operational efficiency, standardise repair quality, and enable better value for money through greater transparency, accountability, and control. Key areas of improvement: Achieve economies of scale. Improve compliance with MHRA and HTM standards; ensure audit trails and instrument traceability.
Details of current/anticipated expenditure or potential future uptake are given in good faith as a guide to past purchasing and current planning to assist you in submitting your Tender. They should not be interpreted as an undertaking to purchase any goods or services to any particular value and do not form part of the Contract.
- Risks
Risk of current instruments not being able to be repaired by awarded supplier.
Risks that the list of instruments within the trust not being definitive.
How it was run
Official notice- Submission deadline
- 17 Dec 2025, 13:00 GMT
- Clarification deadline
- 6 Dec 2025, 15:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
29 Oct 2025 → 28 Apr 2026 · 8 dates- Tender notice published358 days ago29 Oct 2025, 10:15 GMT
- Clarification questions by320 days ago6 Dec 2025, 15:00 GMT
- Submission deadline309 days ago17 Dec 2025, 13:00 GMT
- Award decision expected by303 days ago22 Dec 2025, 23:59 GMT
- Contract starts265 days ago30 Jan 2026
- Assessment summaries sent188 days ago17 Apr 2026, 00:00 BST
- Latest notice published188 days ago17 Apr 2026, 12:27 BST
- Standstill ends176 days ago28 Apr 2026, 23:59 BST
Notice history
4 events · 2 releases on Find a Tender · since 29 Oct 2025- Tender notice published29 Oct 2025, 10:15 GMTUK4
- Contract award notice published17 Apr 2026, 12:27 BSTUK6
- Status changed to complete17 Apr 2026, 12:27 BST
- Contract signature expected1 May 2026, 23:59 BSTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| UNIPLEX (U.K.) LIMITEDSMEInstrument managed service1 May 2026 – 30 Apr 2029 · up to 30 Apr 2030Extensions: There is a possible 1 year extension. · Options: 1 year extension | £500,000 | 29 Mar 2026standstill to 28 Apr 2026 | Standstill |
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 4final-stage tenders | 1 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- Uniplex (UK) LtdAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedNotices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender