Official UK procurement notice
Provision of Stonework Surveys
Authority: National Galleries of Scotland
What is being bought
Published requirement descriptionNational Galleries Scotland (NGS) "The Authority" wish to award a contract for the Provision of Stonework Surveys to a single Consultant.
The commission will initially focus on surveys of two of our prominent Gallery buildings, with the option to undertake further surveys at a later date. The purpose of the surveys is to provide NGS with a detailed report on the condition of the stonework to help conserve these important historic buildings and assist with planning and prioritisation of future capital works projects.
For full details of the Contract Requirements please refer to the Tender and Contract documents.
The Consultant must have a clear understanding of the Contract Requirements and the organisational needs of NGS.
There is no commitment to a minimum spend over the duration of the contract. Under this agreement, no minimum spend is guaranteed.
There is no commitment to a minimum level of work over the duration of the contract. Under this agreement, no minimum level of work is guaranteed.
The agreement will be non-exclusive i.e., NGS reserves the right, in certain circumstances, to procure out with the Contract Agreement, as and when required.
In the event of unsatisfactory performance by the successful Consultant and the termination of the contract by either party, NGS reserves the right to negotiate the continuance of the services with the second and third placed Contractors.
CPV: Architectural and building-surveying services · Architectural and related services · Architectural, engineering and surveying services · Natural resources management or conservation strategy planning services · Stonework
The lotProcurement structure
single lot · no lot value publishedLot #1The procurement will be conducted through the use of the Open (single stage) procedureAwarded
The procurement will be conducted through the use of the Open (single stage) procedure.
Bidders must complete and return an SPD (Scotland) form along with their tender submission.
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
It is a requirement that the Service Provider as a minimum, hold or commit to obtain prior to the award of contract a valid Cyber Essentials Basic Certificate (or equivalent) in place throughout the duration of the contract. For further information please refer to the tender and contract documents.
Baseline Personnel Security Standards are required under the contract. All operatives who will be working on NGS sites will be required to hold valid basic disclosure certification Additional information: The top three highest scoring Tenderers (price & quality combined score) will be invited to attend a meeting with the Tender Quality Evaluation Panel during the week commencing 7th October 2024 (date may be subject to change). Full details are provided in the Invitation to Tender (ITT) document.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 80
- Price: 20
- Suitability
Q4A1a 'Enrolment in a Relevant Professional Register', Q4A.2a 'Authorisation of Particular Organisation Needed' and Q4A.2b'Membership of a Particular Organisation Needed' have been included in the SPD. Bidders must confirm whether this is applicable to them.
If applicable, each question will be scored on a Pass/Fail basis. If the Bidder is required by their country of establishment, to have enrolment in a Professional Register, authorisation and/or membership of a particular organisation that the Bidder has not attained, the response will be deemed a 'Fail'. Any Bidder scoring a 'Fail' mark will be disqualified from the competition.
- Economic & financial standing
Q4B5a - Insurance - Professional Risk Indemnity
Q4B5b - Insurance - Employer's (Compulsory) Liability
Q4B5c - Insurance - Public Liability & Cyber Liability Insurance
Q4B6 - Other Economic or Financial Requirements.
Minimum: Q4B5a - Professional Risk Indemnity at 1,000,000 GBP for any one incident and unlimited in total. Q4B5b - Employer's (Compulsory) Liability insurance in accordance with any legal requirements for the time being in force. Q4B5c - Public Liability Insurance at 1,000,000 GBP for any… - Technical & professional ability
Q4D.1 Quality Assurance (including Health & Safety Procedures) & Q4D.2 Environmental Management are included under selection criteria but will be scored on a Pass/Fail basis, as detailed below.
Minimum: Q4D.1 Quality Assurance (including Health & Safety Procedures): all information in regard to minimum level(s) of standards required is contained within the online SPD. This will be scored on a Pass/Fail basis. If the Bidder responds "No" the response will be deemed a "Fail". Any …
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 20 of 100 points: a 10% discount moves about 2 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 9 Aug 2024, 08:42 BST
- Last source update
- 18 Nov 2024, 16:21 GMT
- Award evaluation window
- 13 Sept 2024 – …
- Authority reference
K/C/051- FTS notice number
2024/S 000-037249- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-048934Find a Tender
- Performance terms
As detailed in the contract.
Publisher note: National Galleries Scotland reserves the right to cancel the procurement at any time and not award a Contract. The expenditure, work or effort undertaken by Bidders prior to the Award of Contract is accordingly a matter solely for the commercial judgement of Bidders. Late SPDs and/or tender submissions may not be considered by National Galleries Scotland. (SC Ref:783607)
How it was run
Official noticeTender documents are also served through a separate tool: https://www.publiccontractsscotland.gov.uk ↗
- Submission deadline
- 13 Sept 2024, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 180 days from the deadline
- Bids opened
- 13 Sept 2024, 12:00 BST
Timeline
13 Sept 2024 → 18 Nov 2024 · 3 dates- Submission deadline13 Sept 2024, 12:00 BST
- Bids opened13 Sept 2024, 12:00 BST
- Notice published18 Nov 2024, 16:21 GMT
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete18 Nov 2024, 16:21 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| John Gilbert Architects LimitedSME | £91,986 † | — | Awarded |
Contracts
Contract 037249-2024-K/C/051-1 · John Gilbert Architects LimitedSME
- Signed
- 28 Oct 2024
- Value
- £91,986
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 11bids · 11 electronic · 11 from abroad | 9 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Edinburgh Sheriff CourtReview body
Bidders & participating suppliers
1 commercial party on the notice- John Gilbert Architects LimitedAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.