Find a TenderClosed

Published 19 Feb 2025, 11:23 GMT

Official UK procurement notice

Provision of Software Services - Housing Management and Finance System

Official notice

Authority: Fife Housing Group (Housing)

GoodsRestricted procedure

Sectors: Software Packages & ERP (48) Delivery: Scotland (UKM72)

Published estimate£300,000≈ £50k / year

Submissions closed 31 Mar 2025

Contract term 6 yrsends 2 Jun 2031 · starts 2 Jun 2025

What is being bought

Published requirement description

Provision of Housing IT Software System - Housing Management and Finance System 2026-31

CPV: Industry specific software package

The lotProcurement structure

single lot · value published

Lot #11.1.2 Fife Housing Group (FHG) is following the restricted procedure under the Public… 6 yrsPublished value£300,000

1.1.2 Fife Housing Group (FHG) is following the restricted procedure under the Public Contracts (Scotland) Regulations 2016, and bidders are referred to those Regulations. Bidders are deemed to understand the processes that FHG is required to follow under those Regulations and all applicable European and domestic legislation. The tender process will be conducted using the Public Contracts Scotland portal at www.publiccontractscsotland.gov.uk ↗.

Contract period: 2 Jun 2025 – 2 Jun 2031 (6 yrs)

Delivery: Scotland · Dunfermline

Second stage: up to 5 candidates invited to tenderVariant bids: not allowedElectronic catalogue: required

48100000 Industry specific software package

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 80%Price: 20%

Published sub-criteria (3)

Solution Requirement: 40%
Implementation & Support: 40%
Cost: 20%

Published award criteria (3)

Solution Requirement: 40
Implementation & Support: 40
Cost: 20

Conditions of participation1

Suitability
Covered in ITT Document

Staff: Names and qualifications of delivery staff must be submitted

What this means for your bid

Price carries 20 of 100 points: a 10% discount moves about 2 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Restricted procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Goods
Notice status: Closed
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: No (one-off requirement)
First published: 19 Feb 2025, 11:23 GMT
Last source update: 19 Feb 2025, 11:23 GMT
FTS notice number: 2025/S 000-005781
Classification (CPV): Industry specific software package
Delivery area: Scotland (UKM72)
Official registry OCID: ocds-h6vhtk-04e3d0 Find a Tender

Contract terms

Electronic trading: electronic ordering
Performance terms: In ITT Document

Publisher note: 5 year contract . Information is fully covered off in the Tender Documents NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=791063. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/ A summary of the expected community benefits has been provided as follows: Covered in the ITT Document (SC Ref:791063) Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=791063

How it was run

Official notice

Run through: Public Contracts Scotland · Who buys & how to bid on PCS

Supplier login requiredLanguage: EN

Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding

Tender documents are also served through a separate tool: https://www.publiccontractsscotland.gov.uk/authority/noticecreate/Question602.aspx?ID=791063 ↗

Submission deadline: 31 Mar 2025, 17:00 BST
Submission channel: {"electronicSubmission"}
Accepted languages: en

Detailed submission instructions & authority contactsFrom official release

www.publiccontractsscotland.gov.uk/authority/noticecrea… ↗

Timeline

19 Feb 2025 → 1 Sept 2025 · 5 dates

Notice published
19 Feb 2025, 11:23 GMT
Submission deadline
31 Mar 2025, 17:00 BST
Invitations to tender expected
15 Apr 2025, 00:00 BST
Contract starts
2 Jun 2025, 00:00 BST
Bids must remain valid until
1 Sept 2025, 23:59 BST

Contracting authority & participating public bodies

Fife Housing Group

Contracting authorityHousingBody governed by public lawHousing and community amenities 7 Pitreavie Court, Pitreavie Business Park, Dunfermline, Scotland, KY11 8UUContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

Dunfermline Sheriff CourtReview body Dunfermline

Official documents & specifications (4)

Official links; attachments are not copied

Tender pack and attachments

Economic and financial selection criteriatenderEconomic and financial selection criteria
Technical selection criteriatenderTechnical selection criteria
Economic and financial selection criteriatenderEconomic and financial selection criteria
Technical selection criteriatenderTechnical selection criteria