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Published 27 Apr 2026, 08:44 BST

Official UK procurement notice

Provision of Site Security at Ellen Ridge, Newport – Gypsy and Traveller site

Official notice

Authority: Newport City Council (Local council)

ServicesOpen procedureAbove thresholdLight touch regimeSME suitable
Published estimate£520,000£624,000 inc. VAT
Submissions closed 22 May 2026
Contract term 6 moends 31 Jan 2027 · up to 31 Jan 2028 with extensions · starts 1 Aug 2026

What is being bought

Published requirement description

Newport City Council invites tenders for the provision of site security at Ellen Ridge, Newport a gypsy/traveller site that comprises of 3 residential pitches The site provides a safe, inclusive, and well-managed environment for its residents and their children. It is a large site and and there are plans to extend, adding an additional 6 pitches.

Newport City Council is seeking a qualified and experienced security service provider. The contractor shall be responsible for providing vigilant, visible and active presence with the objective to prevent unauthorised access, illegal occupation, and to ensure the ongoing safety and wellbeing of residents.

The appointed contractor will be responsible for delivering comprehensive security services including:

Trained security personnel(s) to monitor site access, deter antisocial behaviour, and respond to incidents.

Dog handling unit

Security coverage required on site, including weekends and public holidays:

A site visit will be held on Tuesday 5 May 2026 and more detail can be obtained in the tender documents issued on etenderwales, ITT_124287.

CPV: Security services

The lotProcurement structure

single lot · value published
Lot #1Renewal 6 moSMEPublished value£520,000
Contract period: 1 Aug 2026 – 31 Jan 2027 (6 mo) · up to 31 Jan 2028 with extensionsValue: £520,000 exc. VAT · £624,000 inc. VAT
Delivery: WalesEligibility: SME eligible
Extensions: 3 periods of 6 months subject to requirement

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 45%Price: 50%Social value: 5%
Published sub-criteria (4)
  • Service Delivery: 31.5%
  • Performance Monitoring: 13.5%
  • Price: 50%
  • Social Value: 5%
Published award criteria (4)
  • Service Delivery : Delivery of the Service i.e. of staffing levels, work instructions & risk assessments, resident & stakeholder satisfaction
  • Performance Monitoring : Staff performance monitoring and improvement
  • Social Value
  • Price
What this means for your bid
  • Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Closed
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Light touch regime
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Unspecified in notice
First published
27 Apr 2026, 08:44 BST
Last source update
27 Apr 2026, 08:44 BST
Award evaluation window
Submission end – 12 Jun 2026
Authority reference
NCC202500149
FTS notice number
2026/S 000-037820
Latest notice
Tender notice (UK4)
Classification (CPV)
Security services
Delivery area
Wales (UKL21)
Official registry OCID
ocds-h6vhtk-068b2c Find a Tender

How it was run

Official notice
Run through: Sell2Wales · Who buys & how to bid on Sell2Wales
Supplier login requiredElectronic submission allowedLanguage: EN, CY
Access & registration note: Free Wales registration; eTenderWales runs on Jaggaer
Submission deadline
22 May 2026, 12:00 BST
Clarification deadline
15 May 2026, 12:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en, cy
Detailed submission instructions & authority contactsFrom official release

Timeline

27 Apr 2026 → 1 Aug 2026 · 5 dates
  1. Tender notice published183 days ago
    27 Apr 2026, 08:44 BST
  2. Clarification questions by165 days ago
    15 May 2026, 12:00 BST
  3. Submission deadline158 days ago
    22 May 2026, 12:00 BST
  4. Award decision expected by137 days ago
    12 Jun 2026, 23:59 BST
  5. Contract starts88 days ago
    1 Aug 2026, 00:00 BST

Notice history

1 event · 1 release on Find a Tender
  1. Tender notice published
    27 Apr 2026, 08:44 BST
    UK4

Contracting authority & participating public bodies

Newport City Council

Contracting authorityPublic authority - sub-central governmentWelsh devolved regulations apply GB-PPON: PWLP-4583-NQGG Civic Centre, Newport, Wales, NP20 4URContact name, email, phone

Official documents & specifications (1)

Official links; attachments are not copied

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender