Official UK procurement notice
Provision of Sessional Medical Advisors for Army Disclosures
Authority: Ministry of Defence (Central government)
What is being bought
Published requirement descriptionThe requirement is for provision of support to Army Disclosures based in Kentigern House, Glasgow who are the principal custodian of all military records relating to Army Officers and other ranks who have completed or are serving their Military Service.
The function of Army Disclosures is to administer the release of Service Medical Documents. These are released to the former Serviceperson, their General Practitioner (GP) or other authorised representatives on request.
The services of one or more qualified Medical Professional are required on a sessional arrangement, on an "ad-hoc", as-and-when required basis, providing a Sessional Medical Advisor (SMA) service within the Army Disclosures. This "ad-hoc" will be at least one day a week, rising to more when required, on cases specified by the Army Disclosures Designated Officer or their Authorised Representatives. The delivery of this requirement can be done fully remote.
- The authority expects to re-tender this requirement around 25 Mar 2031, 23:59 GMT.
- No preliminary market engagement: There has not been enough time for the Authority to release a formal PME notice under the Procurement Act 23 due to it being made the active legislation 24 Febuary 2024. This contract notice is a for a legal requirement as such it will need to be fulfilled quickly to allow the Ministry of Defence to fulfil its legal obligations in regards to release of medical records.
CPV: Medical specialist services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£1,670,833
- Economic & financial standing
- The SMA(s) must have practical experience of applying all relevant Statutory Legislation on access and disclosure of medical records.
- The SMA(s) must have full Medical registration with a licence to practice and be registered as a General Practitioner with the General Medical Council.
- The SMA(s) must have a membership with a Medical Defence Organisation.
- The SMA(s) shall be required to be security vetted at Baseline Personnel Security Standard (BPSS) level or be prepared to undergo such security clearance. This will be conducted by the contractor.
The tenderer shall be required to pass the Procurement Selection Questionnaire ensuring that there is no breach of mandatory or discretionary grounds as set out within the Procurement Act 23 within Schedules 6 & 7 section 57. Where the tenderer is in conflict of mandatory exclusionary criteria they shall be disqualified from the competition in full, where they are in breach of the discretionary exclusionary grounds the Authority shall assess based on evidence provided by the tenderer whether they will be excluded from the competition deciding whether the circumstances are continuing or likely to occur again, the Authority’s decision is final.
- Paragraph 4 also applies to tenderers who are are excluded or excludable by virtue of their connected persons, associated persons, or sub-contractors.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Technical Criteria: 45%
- Total contract cost: 55%
Published award criteria (2)
- Technical Criteria: Non-cost Award Criteria inclusive of social value, exact weightings can be seen within the tender documents at Annex A Section D to DEFFORM 47 - Evaluation Methodology and Award Criteria
- Total contract cost: This is inclusive of options, the pricing annex template can be seen at Annex B to Schedule 2 Pricing Schedule
- Economic & financial standing
- The SMA(s) must have practical experience of applying all relevant Statutory Legislation on access and disclosure of medical records.
- The SMA(s) must have full Medical registration with a licence to practice and be registered as a General Practitioner with the General Medical Council.
- The SMA(s) must have a membership with a Medical Defence Organisation.
- The SMA(s) shall be required to be security vetted at Baseline Personnel Security Standard (BPSS) level or be prepared to undergo such security clearance. This will be conducted by the contractor.
The tenderer shall be required to pass the Procurement Selection Questionnaire ensuring that there is no breach of mandatory or discretionary grounds as set out within the Procurement Act 23 within Schedules 6 & 7 section 57. Where the tenderer is in conflict of mandatory exclusionary criteria they shall be disqualified from the competition in full, where they are in breach of the discretionary exclusionary grounds the Authority shall assess based on evidence provided by the tenderer whether they will be excluded from the competition deciding whether the circumstances are continuing or likely to occur again, the Authority’s decision is final.
- Paragraph 4 also applies to tenderers who are are excluded or excludable by virtue of their connected persons, associated persons, or sub-contractors.
- Price carries 55 of 100 points: a 10% discount moves about 5.5 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · next expected 25 Mar 2031
- First published
- 25 Apr 2025, 17:04 BST
- Last source update
- 6 Nov 2025, 08:54 GMT
- Award evaluation window
- Submission end – 16 Jun 2025
- Authority reference
714152450- FTS notice number
2025/S 000-017147- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0507eeFind a Tender- Contract terms summary
Payment is made via CP&F and Exostar.
How it was run
Official notice- Submission deadline
- 22 May 2025, 17:00 BST
- Clarification deadline
- 14 May 2025, 17:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
For access to Opportunity Listing PSQ & ITT please click the following link: contracts.mod.uk/go/9078170401965DAC3440 ↗
For access specifically to the PSQ please click the following link: contracts.mod.uk/go/1016366401965D9396D3 ↗
For access to specifically to the ITT and Tender documents please click the following link: contracts.mod.uk/go/1016366401965D9396D3 ↗
Timeline
25 Apr 2025 → 6 Nov 2025 · 8 dates- Tender notice published25 Apr 2025, 17:04 BST
- Clarification questions by14 May 2025, 17:00 BST
- Submission deadline22 May 2025, 17:00 BST
- Contract starts16 Jun 2025, 00:00 BST
- Award decision expected by16 Jun 2025, 23:59 BST
- Assessment summaries sent22 Jul 2025, 00:00 BST
- Standstill ends1 Aug 2025, 23:59 BST
- Latest notice published351 days ago6 Nov 2025, 08:54 GMT
Notice history
5 events · 3 releases on Find a Tender · since 25 Apr 2025- Tender notice published25 Apr 2025, 17:04 BSTUK4
- Contract award notice published23 Jul 2025, 15:57 BSTUK6
- Status changed to complete23 Jul 2025, 15:57 BST
- Contract signature expected7 Aug 2025, 23:59 BSTscheduled
- Contract details notice published6 Nov 2025, 08:54 GMTUK7
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| ASG Rescue Limited7 Aug 2025 – 6 Aug 2029 · up to 7 Aug 2029Extensions: 2 x 1 Year Options to extend contract term | £1,630,000 | 22 Jul 2025 | Awarded |
Contracts
Provision of Sessional Medical Advisors for Army Disclosures · ASG Rescue Limited
- Signed
- 5 Nov 2025
- Value
- £1,630,000
- Period
- 5 Nov 2025 – 4 Nov 2029 · up to 4 Nov 2031 with extensions
- Status
- active
- Extensions
- 2 x 1 Year Extensions
4 agreed KPIs: Support Provision · Target of completed cases · Legal deadline met …
- Support Provision, Action: Provide adequate cover to clear the number of cases identified the previous week. Outcome: An adequate* number of doctors to cover the number of cases. Threshold: 80%
- Target of completed cases, Action: Minimum of 60 cases completed per week per doctor Outcome: No cases go past the legal deadline. Threshold: 100%
- Legal deadline met, Action: Turnaround in 7 Calendar days from allocation date or 48 hrs if marked as priority Outcome: No cases go past the legal deadline. Deadline met.
- No data incidents, Action: Ensure no data incidents or near misses. Outcome: Risks to individuals and to MoD arising from disclosure of exempt information is minimised and managed. Threshold: 90%
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 2final-stage tenders | 1 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- ASG Rescue LimitedAwarded supplier
Official documents & specifications (4)
Official links; attachments are not copiedTender pack and attachments
Notices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender