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Published 20 May 2025, 13:33 BST

Official UK procurement notice

Provision of service, maintenance & Upgrading of Alarm System to West Suffolk Council Properties

Official notice

Authority: West Suffolk Council (Local council)

ServicesOpen procedureAbove thresholdSME suitable
Sectors: Business Services & Consultancy (79) Delivery: East of England (UKH14)
Published estimate£600,000≈ £200k / year · £720,000 inc. VAT
Submissions closed 21 Jun 2025awarded 9 Sept 2025
Awarded to TP Fire & Security Ltd
Contract term 3 yrsends 4 Aug 2028 · up to 4 Aug 2030 with extensions · starts 4 Aug 2025

What is being bought

Published requirement description

This contract is for provision of service, maintenance & Upgrading of Alarm System to West Suffolk Council Properties

  • The authority expects to re-tender this requirement around 2 May 2030, 00:59 BST.

CPV: Building and facilities management services · Facilities management services

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 3 yrsPublished value£600,000
Contract period: 4 Aug 2025 – 4 Aug 2028 (3 yrs) · up to 4 Aug 2030 with extensionsValue: £600,000 exc. VAT · £720,000 inc. VAT
Extensions: Option to extend for 2 years based on competency and performance at councils decision
79993000 Building and facilities management services79993100 Facilities management services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
  • Simple description: Price 55% & Quality 45%

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Yes · next expected 2 May 2030
First published
20 May 2025, 13:33 BST
Last source update
10 Feb 2026, 12:18 GMT
Award evaluation window
Submission end – 5 Jul 2025
FTS notice number
2025/S 000-023238
Latest notice
Contract details notice (UK7)
Classification (CPV)
Building and facilities management servicesFacilities management services
Delivery area
East of England (UKH14)
Official registry OCID
ocds-h6vhtk-0518b9 Find a Tender

How it was run

Official notice
Submission deadline
21 Jun 2025, 00:59 BST
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

www.suffolksourcing.uk ↗

Timeline

20 May 2025 → 10 Feb 2026 · 7 dates
  1. Tender notice published
    20 May 2025, 13:33 BST
  2. Submission deadline
    21 Jun 2025, 00:59 BST
  3. Award decision expected by
    5 Jul 2025, 00:59 BST
  4. Contract starts
    4 Aug 2025
  5. Assessment summaries sent
    9 Sept 2025, 00:00 BST
  6. Standstill ends398 days ago
    18 Sept 2025, 23:59 BST
  7. Latest notice published254 days ago
    10 Feb 2026, 12:18 GMT

Notice history

5 events · 3 releases on Find a Tender · since 20 May 2025
  1. Tender notice published
    20 May 2025, 13:33 BST
    UK4
  2. Contract award notice published
    9 Sept 2025, 17:26 BST
    UK6
  3. Status changed to complete
    9 Sept 2025, 17:26 BST
  4. Contract signature expected
    23 Sept 2025, 23:59 BST
    scheduled
  5. Contract details notice published
    10 Feb 2026, 12:18 GMT
    UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £600,0001 award exc. VAT
Bids received 1111 from SMEs
Contracts signed 1latest 10 Sept 2025
Awarded toValueDateStatus
TP Fire & Security LtdSMEFire and Intruder systems and equipment service and maintenance 2025 - 2028 possible extension to 203022 Oct 2025 – 21 Oct 2028 · up to 21 Oct 2030Extensions: At Council's discretion.£600,0009 Sept 2025Awarded

Contracts

  • Contract 1 · TP Fire & Security LtdSME

    Signed
    10 Sept 2025
    Value
    £600,000
    Period
    22 Oct 2025 – 21 Oct 2028 · up to 21 Oct 2030 with extensions
    Status
    active
    Extensions
    Possibility of two year extension.

    No agreed KPIs: Service Level Agreement (SLA) Compliance First-time fix rate Average Response Time

Bid statistics published by the authority

BidsSMEVCSEValid bid range
11final-stage tenders · 13 at stage one110—

Contracting authority & participating public bodies

West Suffolk Council

Contracting authorityPublic authority - sub-central government GB-PPON: PRVM-1828-ZPTJ West Suffolk House, Western Way, Bury St Edmunds, East of England, IP33 3YUContact name, email, phone

Bidders & participating suppliers

1 commercial party on the notice
  • TP FIRE & SECURITY LTDAwarded supplierGB-COH: 02476883GB-PPON: PZLN-1849-ZGCT Mainline House, East Harling, East of England, NR16 2SNContact email

Official documents & specifications (4)

Official links; attachments are not copied

Tender pack and attachments

  • Bidding documents and specificationstenderBidding documents and specificationsTender documents available to download from this website

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender