Official UK procurement notice
Provision of Scanning Equipment Maintenance
Authority: Historic Environment Scotland
What is being bought
Published requirement descriptionThis Voluntary Ex-Ante Transparency (VEAT) Notice relates to the intended procurement of maintenance services for scanning equipment.
The contract duration is to be for 36 months.
CPV: Repair and maintenance services of precision equipment
The lotProcurement structure
single lot · no lot value publishedLot #1Maintenance services for digital scanning equipment used within the National…Awarded
Maintenance services for digital scanning equipment used within the National Collection of Aerial Photography (NCAP).
The scope of the maintenance services provided will include:
- Annual on-site preventative maintenance
- Software updates
- Spare parts
- Customer support
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Award procedure without prior publication of a call for competition
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded without competition
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Direct award (no call for competition)
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 4 Apr 2023, 14:02 BST
- Last source update
- 23 May 2025, 14:44 BST
- Authority reference
HES/C/4199- FTS notice number
2025/S 000-026568- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-03bc65Find a Tender
- Why no open competition
The works, supplies or services can be provided only by a particular economic operator due to absence of competition for technical reasons
- Published justification
HES intends to award to the Supplier on the basis that competition is absent for technical reasons. The equipment in question is legacy equipment and no longer commercially available. Given the nature of the services described in II.2.4 of this notice, the necessary support and service engineers, along with a stock of spare parts, can only be provided by the Supplier.
Publisher note: (SC Ref:799594)
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Leica Geosystems | £95,000 †same award published again · counted once | — | Awarded |
| Leica Geosystems | £95,000 †same award published again · counted once | — | Awarded |
| Leica Geosystems | £148,000 † | — | Awarded |
Contracts
Contract 012616-2023-HES/C/4199-1 · Leica Geosystems
- Signed
- 17 Apr 2023
- Value
- £95,000
- Status
- active
Provision of Scanning Equipment Maintenance · Leica Geosystems
- Signed
- 17 Apr 2023
- Value
- £148,000
- Status
- active
- Change Increase in the number of machines to be covered by the maintenance agreement., Need for additional works, services or supplies by the original contractor/concessionaire: Increase in the number of scanners to be brought under the maintenance agreement. The additional scanners are also legacy equipment and no longer commercially available. Therefore, the necessary support and service engineers, along with a stock of spare parts, can only be provided by the Supplier.
Contract 009800-2023-HES/C/4199-1 · Leica Geosystems
- Signed
- 27 Mar 2023
- Value
- £95,000
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 1bids · 1 electronic · 1 from abroad | 0 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Edinburgh Sheriff CourtReview body
Bidders & participating suppliers
1 commercial party on the notice- Leica GeosystemsAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.