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Find a TenderAwardedContract award notice
Published 23 Jun 2025, 13:26 BST

Official UK procurement notice

Provision of Role Play Actors

Official notice

Authority: South London and Maudsley NHS Foundation Trust (Central government)

ServicesOpen procedureAbove thresholdSME suitableVCSE suitable
Sectors: Recreational, cultural and sporting services (92) Delivery: Delivery location not published
Published estimate£240,000≈ £80k / year · £288,000 inc. VAT0.8% below published estimate
Submissions closed 18 Jul 2025awarded 18 Feb 2026
Award (standstill) to Active Image Roleplay
Contract term 3 yrsends 31 Aug 2028 · up to 31 Aug 2030 with extensions · starts 1 Sept 2025

What is being bought

Published requirement description

Provision of Role Play Actors for Maudsley Learning

  • The authority expects to re-tender this requirement around 1 Sept 2025, 23:59 BST.
  • No preliminary market engagement: None

CPV: Artistic services

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 3 yrsSMEVCSEPublished value£240,000
Contract period: 1 Sept 2025 – 31 Aug 2028 (3 yrs) · up to 31 Aug 2030 with extensionsValue: £240,000 exc. VAT · £288,000 inc. VAT
Eligibility: SME eligibleVCSE eligible
Extensions: 2 x 12 months
92312000 Artistic services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 70%Price: 20%Social value: 10%
Published sub-criteria (3)
  • Technical Envelope: 70%
  • Commercial Envelope: 20%
  • Social Value Envelope: 10%
Published award criteria (3)
  • Technical Envelope: Technical
  • Social Value Envelope
  • Commercial Envelope
What this means for your bid
  • Price carries 20 of 100 points: a 10% discount moves about 2 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Yes · next expected 1 Sept 2025
First published
23 Jun 2025, 13:26 BST
Last source update
18 Feb 2026, 11:43 GMT
Award evaluation window
Submission end – 1 Sept 2025
Authority reference
C413306
FTS notice number
2025/S 000-034393
Latest notice
Contract award notice (UK6)
Classification (CPV)
Artistic services
Delivery area
Not published
Official registry OCID
ocds-h6vhtk-0551bf Find a Tender

How it was run

Official notice
Run through: Atamis legacy domain (health-family.force.com) · Who buys & how to bid on Atamis
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Legacy Salesforce domain still used in notices — use the current Atamis portal · this portal address is a legacy domain; the operator has migrated
Submission deadline
18 Jul 2025, 12:00 BST
Clarification deadline
11 Jul 2025, 12:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

health-family.force.com/s/Welcome ↗

Timeline

23 Jun 2025 → 27 Feb 2026 · 8 dates
  1. Tender notice published
    23 Jun 2025, 13:26 BST
  2. Clarification questions by
    11 Jul 2025, 12:00 BST
  3. Submission deadline
    18 Jul 2025, 12:00 BST
  4. Contract starts
    1 Sept 2025, 00:00 BST
  5. Award decision expected by
    1 Sept 2025, 23:59 BST
  6. Assessment summaries sent252 days ago
    18 Feb 2026
  7. Latest notice published252 days ago
    18 Feb 2026, 11:43 GMT
  8. Standstill ends242 days ago
    27 Feb 2026, 23:59 GMT

Notice history

4 events · 2 releases on Find a Tender · since 23 Jun 2025
  1. Tender notice published
    23 Jun 2025, 13:26 BST
    UK4
  2. Contract award notice published
    18 Feb 2026, 11:43 GMT
    UK6
  3. Status changed to complete
    18 Feb 2026, 11:43 GMT
  4. Contract signature expected
    9 Mar 2026, 23:59 GMT
    scheduled

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £238,1001 award exc. VAT
Bids received 42 from SMEs
Awarded toValueDateStatus
Active Image RoleplayVCSE1 Apr 2026 – 31 Mar 2029 · up to 31 Mar 2031Extensions: 2 x 12 months£238,10018 Feb 2026standstill to 27 Feb 2026Standstill

Bid statistics published by the authority

BidsSMEVCSEValid bid range
4final-stage tenders21—

Contracting authority & participating public bodies

South London and Maudsley NHS Foundation Trust

Contracting authorityPublic authority - central government GB-PPON: PVHW-2176-TRVQ Bethlem Royal Hospital, Beckenham, London, BR3 3BXContact name, email, phone

Bidders & participating suppliers

1 commercial party on the notice
  • Active Image RoleplayAwarded supplierGB-PPON: PQMD-7594-MNJQ 9 Pearfield Road. Forest Hill, London, London, SE23 2LPContact email

Official documents & specifications (2)

Official links; attachments are not copied

Notices published for this procedure

  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender