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Official procurement procedure

Provision of Records Management Services

Records management
Wales (UKL23)
Published value
Not published
Submission deadline Not published
Lots published1
Procurement Executive Summary
AI & Search Synopsis
Generated from official OCDS record
Tenderline Synopsis: Flintshire County Council: "Provision of Records Management Services". Published status: complete. Published value: Value not published. 1 published lot. Submission deadline not published. See the official notice for participation instructions.
Contracting AuthorityFlintshire County CouncilScope & CategoriesNot publishedSubmission Window
complete
No deadline published
Submission GatewayDirect notice routeLegal Basis & RegimeStandard procurementEstimated Value (exc. VAT)Not published
Bidder Intelligence · Authority Profile: Flintshire County Council
Market Analytics
View Authority Profile →
Derived from OCDS awards & bid statistics
Published history for Flintshire County Council. These figures describe retained records, not a forecast of bids or a measure of buyer bias.
Average Price Reduction
Not availableInsufficient comparable data
Requires at least 5 comparable procedures
Competition Density
3.8Bids / Report
25% of reports have one bid
Supplier ConcentrationNo estimate
Insufficient attributable awardsNo concentration estimate available
Payment Terms
Check noticePublished terms
Payment obligations depend on the applicable regime and contract. Consult the official documents.
Coverage: 24 active published awards; 24 bid reports (which may be per lot). Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Price reduction compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.
Procedure terms
Contracting AuthorityFlintshire County Council
Procedure methodNot published
Procurement categoryNot published
Statuscomplete
Framework / DPSNot published
CompetitionNot published
Above thresholdNot published
Legal basisNot published
Tender period startsNot published
Clarification deadlineNot published
Electronic submissionNot published
Submission languagesNot published
Published9 Feb 2022, 17:14 GMT
Last source update9 Feb 2022, 17:14 GMT
Recurring procurementNot published
ClassificationRecords management
Delivery area
Wales (UKL23)
OCIDocds-h6vhtk-02c501
What is being bought
Flintshire County Council does not have enough storage space within its offices to store the authority’s records. Therefore, off site storage is required. The offsite storage needs to be secure due to the nature of the records that we archive and we need to have a compliant and confidential service to cover storage, transportation and retrieval. Flintshire also wish to implement a Scan on Demand facility during the duration of this contract with the successful supplier. This requirement has now been awarded.
What changed
From the official release history
  1. Status changed to complete
    9 Feb 2022, 17:14 GMT
  2. Official notice release published
    9 Feb 2022, 17:14 GMT
  3. Submission deadline changed to published date
    9 Feb 2022, 17:14 GMT
  4. Status changed to active
    7 Jul 2021, 17:04 BST
  5. Official notice release published
    7 Jul 2021, 17:04 BST
  6. Submission deadline changed to 9 Aug 2021, 12:00 BST
    7 Jul 2021, 17:04 BST
  7. Buyer information updated
    7 Jul 2021, 17:04 BST
Lots and requirements (1)
Published by the contracting authority
  • Lot 1 · #1
    Individual lot title not published
    cancelled
    Published valueNot published
    Flintshire County Council does not have enough storage space within its offices to store the authority’s records. Therefore, off site storage is required. The offsite storage needs to be secure due to the nature of the records that we archive and we need to have a compliant and confidential service to cover storage, transportation and retrieval. With the use of technology and the change in legislation with scanned documents, we are seeking to convert some of the records that we have to electronic form, through the use of Scan on Demand. However, as we are not yet in a position to start doing this, we want this caveat included within the contract. This has now been awarded
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
Timeline
  1. Procedure published
    9 Feb 2022, 17:14 GMT
  2. Award active
    Not published · Not published
  3. Contract active
    Signed 29 Nov 2021, 00:00 GMT · £255,230
Commercial outcome and competition
Awards
Topwood Ltd
Not published · Not published · active
Contracts
Contract
£255,230 · signed 29 Nov 2021, 00:00 GMT · active
Bid statistics
bids: 2 (lot 1)
electronicBids: 2 (lot 1)
foreignBidsFromEU: 0 (lot 1)
foreignBidsFromNonEU: 0 (lot 1)
smeBids: 0 (lot 1)
Buyer and organisations in this procedure

Flintshire County Council

Contracting authority GB-FTS-753
View buyer profile

  • Flintshire County Council
    buyer
    centralPurchasingBody

    County Hall, Mold, Flintshire, UKL23, CH7 6NA
    procurement@flintshire.gov.uk
    +44 1824712194

  • High Court
    reviewBody

    Royal Courts of Justice, The Strand, London, WC2A 2LL
    +44 2079477501

  • Topwood Ltd
    supplier

    Unit 36, Abenbury Way, Wrexham Industrial Estate, Wrexham, UKL23, LL139UZ
    +44 1978464432
Documents (0)
Official links; attachments are not copied
No data
No linked documents are published
Related procedures (0)
No data
No related procedures published