Find a TenderAwarded
Published 24 Sept 2021, 12:15 BST

Official UK procurement notice

Provision of Post Consent Advisory Services: Renewable Energy Projects

Official notice

Authority: Orkney Islands Council (Local council)

3 lotsServicesOpen procedureSME suitableMax 3 lots to bidMax 3 lots per supplier
Published estimate£250,000total for 3 lots
Submissions closed 27 Sept 2021awarded 17 Dec 2021
Awarded to QMPF LLP +2 more3 awards

What is being bought3 lots · detail below

Published requirement description

Orkney Islands Council has a requirement for expert financial/commercial, technical, and legal advisers in relation to the potential development of three wind farm sites comprising Orkney’s Community Wind Farm Project from consent towards construction. Work will include providing advice on a potential Private Wire Network. Workload and timing will be dependent on the progression of each project through consenting and internal approval processes. It is expected that there will be a high degree of homology or economies in work related to each site comprising Orkney’s Community Wind farm Project.

CPV: Energy and related services · Environmental engineering consultancy services · Financial consultancy services · Legal advisory services · Technical planning services · Wind farm

Lots and requirements (3)Procurement structure

3 lots · 2 with a published value (£100,000 together) · a supplier may bid for at most 3 and win at most 3 of them · same evaluation weights on every lot
Lot #1Financial/Commercial AdviceAwardedRenewalPublished value£70,000

Financial/commercial advice can be split into; financial modelling, Submission of bids for Contracts for Difference auction, Provision of advice on the most appropriate business structure from which to develop projects, and General financial/commercial advice.

  • Financial modelling
  • Submission of bid for Contracts for Difference
  • Provision of advice on the most appropriate business structure from which to develop projects
Delivery: Scotland · Orkney Islands
Extensions: Due to the nature of the work the initial contract period shall be from October 2021 to 31 August 2023. It is expected that the majority of the work will happen within the first 12 months of this time frame. The contract duration is for an initial 24 month period, with the option to extend for a further 2 x 12 month periods in the event that the projects progress to operation.Variant bids: not allowed
Lot #2Provision of Legal AdviceAwardedRenewalPublished value£30,000

Legal input is required to feed into commercial considerations outlined in Lot 1 above, and in particular to provide collaborative advice on;

  • The recommended structure of the wind farm projects, to include drafting constitutional documents and formation of an SPV where necessary;
  • Advising on governance matters connected with the chosen project structure;
  • The CfD application process and overall risks, including assisting with preparation of the necessary application documentation and reviewing the terms and conditions;
  • Assistance with due diligence with a view to securing finance;
  • Assistance with finalising leases with the relevant landowner, and general property-related matters.
Delivery: Scotland · Orkney Islands
Extensions: Due to the nature of the work the initial contract period shall be from October 2021 to 30 September 2023. It is expected that the majority of the work will happen within the first 12 months of this time frame. The contract duration is for an initial 24 month period, with the option to extend for a further 2 x 12 month periods in the event that the projects progress to operation.Variant bids: not allowed
Lot #3Technical AdviceAwardedRenewalLot estimate not published

Technical advice required is split into general, special-- General technical advice

General advice on technical elements of the proposed projects which may include validation of indicative plans and advice around the various processes that are required to develop, build out, and ultimately operate a wind farm and private wire. This may take the form of preparation of briefing notes for Council Officers or Elected Members or providing advice to the project team via email correspondence, meetings or seminars, depending on the complexity. The consultant may be required to attend and participate in public consultation events as appropriate as expert advisers.

  • Specialist technical advice

Assistance with and advice on grid connection applications to include appropriate timings, routes, capacities, technical details and risks, along with completion and submission of relevant applications.

Assist and advise in assessment of potential project enhancements to include;

  • Appropriateness and merits of combining a Private Wire Network Project in Kirkwall to Orkney’s Community Wind Farm Project- Quanterness (if consented).
  • Potential for addition of alternative technologies to the project to improve the business case, such as battery, hydrogen, other storage, complementary generation or smart grid technologies.
  • Provision of technical input as required by Ofgem in determining whether the Needs Case for a new transmission connection has been met.

Additionally there will be a requirement to undertake any other technical advice as deemed appropriate and within the expertise of the consultant. The consultant will be required to liaise with the providers of Lot 1 and Lot 2 services to ensure a consistent and coordinated approach.

  • Procurement technical advice

Assist in procurement of further advisers and contractors required to reach final investment decision and to proceed to construction of the projects. This will include but is not limited to developing scopes of work, indicative budgets, and participating in procurement panels. The consultant/consortium will not be required to take a lead role at any stage of procurement. Key procurement exercises are expected to include (but are not limited to)

  • Procurement of geotechnical site investigation
  • Appointment of an Owners Engineer.

The successful consultant for this Lot will be excluded from bidding to undertake any of the works above and would be expected to aid in review, management and ongoing advice related to the procured works or studies.

Delivery: Scotland · Orkney Islands
Extensions: Due to the nature of the work the initial contract period shall be from October 2021 to 30 September 2023. It is expected that the majority of the work will happen within the first 12 months of this time frame. The contract duration is for an initial 24 month period, with the option to extend for a further 2 x 12 month periods in the event that the projects progress to operation.Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 3 lots
Quality: 70%Price: 30%
Published sub-criteria (4)
  • Project Understanding: 10%
  • Project Methodology: 30%
  • Contract Management: 30%
  • price: 30%
Published award criteria (4)
  • Project Understanding: 10
  • Project Methodology: 30
  • Contract Management: 30
  • Price: 30
Staff
Names and qualifications of delivery staff must be submitted
What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
24 Sept 2021, 12:15 BST
Last source update
29 Dec 2021, 11:35 GMT
Award evaluation window
24 Sept 2021 – …
Authority reference
OIC/PROC/1278
FTS notice number
2021/S 000-032384
Classification (CPV)
Energy and related servicesEnvironmental engineering consultancy servicesFinancial consultancy servicesLegal advisory servicesTechnical planning servicesWind farm
Delivery area
Scotland (UKM65)
Official registry OCID
ocds-h6vhtk-02d927 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Performance terms

As stated in the tender documentation

Publisher note: Orkney Islands Council reserves the right to cancel the procurement at any stage and not award a Contract. The expenditure, work or effort undertaken by bidders prior to the award of any Contract is accordingly a matter solely for the commercial judgement of bidders. Late tenders will not be considered by the Council and all questions are to be submitted via the Questions and Answers section of this contract advertisement on PCS. An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations may bring proceedings in the Sheriff Court of Court of Session. (SC Ref:678420)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding

Tender documents are also served through a separate tool: http://www.publiccontractsscotland.gov.uk ↗

Submission deadline
27 Sept 2021, 09:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
90 days from the deadline
Bids opened
24 Sept 2021, 14:00 BST
Detailed submission instructions & authority contactsFrom official release

Timeline

24 Sept 2021 → 29 Dec 2021 · 3 dates
  1. Bids opened
    24 Sept 2021, 14:00 BST
  2. Submission deadline
    27 Sept 2021, 09:00 BST
  3. Notice published
    29 Dec 2021, 11:35 GMT

Notice history

2 events · 3 releases on Find a Tender · since 24 Sept 2021
  1. Deadline moved to 27 Sept 2021, 09:00 BST
    24 Sept 2021, 12:15 BST
    +3 days · was 24 Sept 2021, 12:00 BST
  2. Status changed to complete
    29 Dec 2021, 11:35 GMT
Published amendments (1 · 1 deadline change)
WhenWhatBeforeAfterShift
—DeadlineTime limit · IV.2.224 Sept 202127 Sept 2021+3 d
—Bid openingConditions for opening of tenders · IV.2.724 Sept 202127 Sept 2021+3 d

question unanswered

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 3
Awarded value £250,0003 contracts exc. VAT
Bids received 1513 from SMEs
Contracts signed 3latest 17 Dec 2021
Awarded toValueDateStatus
Lot 1 · Financial/Commercial Advice1 award
QMPF LLPSME£70,000 †—Awarded
Lot 2 · Provision of Legal Advice1 award
Brodies LLP£30,000 †—Awarded
Lot 3 · Technical Advice1 award
Locogen LtdSMESubcontracting: declared£150,000 †—Awarded

Contracts

  • Technical Advice · Locogen LtdSME

    Signed
    17 Dec 2021
    Value
    £150,000
    Status
    active
  • Financial/Commercial Advice · QMPF LLPSME

    Signed
    6 Dec 2021
    Value
    £70,000
    Status
    active
  • Provision of Legal Advice · Brodies LLP

    Signed
    29 Nov 2021
    Value
    £30,000
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Financial/Commercial Advice5bids · 5 electronic · 5 from abroad4——
2 · Provision of Legal Advice4bids · 4 electronic · 4 from abroad3——
3 · Technical Advice6bids · 6 electronic · 6 from abroad6——

Contracting authority & participating public bodies

Orkney Islands Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Council Offices, School Place, Kirkwall, Scotland, KW15 1NYContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Kirkwall Sheriff CourtReview body KirkwallContact phone

Bidders & participating suppliers

3 commercial parties on the notice
  • BrodiesAwarded supplier 15 Atholl Crescent, Edinburgh, Scotland, EH3 8HAContact email, phone
  • Locogen LtdAwarded supplier 4 West Silvermills Lane, Edinburgh, Scotland, EH3 5BDContact email, phone
  • QMPF LLPAwarded supplier Excel House, 30 Semple Street, Edinburgh, UK, EH3 8BLContact email, phone

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria