Official UK procurement notice
Provision of Plant and Vehicle Hire (Operated and Non-Operated) and Associated Services
Authority: Lancashire County Council (Local council)·Consortium: 2 public authorities
What is being bought9 lots · detail below
Published requirement descriptionThis is a services framework agreement for the hire of plant machinery and vehicles which includes the hire of various construction equipment, tools, site welfare and accommodation, specialised pumps, and various motor vehicles such as cars and vans.
Lancashire County Council (the Authority) has an ongoing requirement for the hire of various plant and vehicles (the Services). The Services support a wide range of projects carried out by the Authority, such as ad-hoc repairs to carriageways, the development and clearance of working sites, tools to support maintenance workers, vehicles to transport various personnel and their equipment around the county, etc.
The Services are split across numerous Lots and are comprised as follows:
- Lot 1 - Non-operated plant (includes tools)
- Lot 2a - Operated Vehicles (i.e. supplied with an operator)
- Lot 2b - Operated Plant (i.e. supplied with an operator)
- Lot 3 - Welfare
- Lot 4 - Specialised Pumps
A further Lot that was included in the Contract Notice (Lot 5 - Self-drive Vehicles) is not being awarded under this framework agreement.
- Recurrence: The term of the proposed framework agreement is four years. As the hire of plant and vehicles is an ongoing need, it is envisaged that this will be re-procured in approximately four years' time.
CPV: Chemical toilets · Hire of agricultural machinery with operator · Hire of construction and civil engineering machinery and equipment with operator · Industrial machinery · Machinery for mining, quarrying, construction equipment · Modular and portable buildings · Motor vehicles · Pumps and compressors · Tools
How this framework works
From the published notice- Bids received
- 21 bids on the busiest of 5 lots · 13 suppliers appointed
Lots and requirements (9)Procurement structure
9 lots · no lot values published · same evaluation weights on every lotLot #1Non-operated plant & toolsAwarded
The provision of non-operated plant and tool hire to be supplied without an operator. This Lot includes the below and this will make up the vast majority of hires, but this list is not exhaustive. The Authority may procure any type of non-operated plant and tool hire through this Lot.
- Telehandlers
- Excavators
- Backhoe loaders
- Rollers
- Dumpers
- Compressors
- Saws
- Compactors
- Pokers
- Mixers
- Traffic signal equipment
- Blowers
- Drills
- Breakers
- Generators
- Work lights
- Pumps
- Borers
- Chippers
Lot #2WelfareAwarded
This Lot is for site welfare hire and includes the below. The list is not exhaustive. The Authority may procure any type of site welfare hire through this Lot.
- Mobile welfare units
- Static welfare units
- Portaloos
- Site office and accommodation units
- Storage units
Lot #3Specialised PumpsAwarded
This Lot is for specialised pump hire and includes the below. The list is not exhaustive. The Authority may procure any type of pump kit hire through this Lot.
- Hydraulic submersible pumps
- Concrete pumps
Lot #4Self-Drive Vehicles
Self-drive vehicle hire to be supplied without an operator. This Lot includes the below and this will make up the vast majority of hires, but this list is not exhaustive. The Authority may procure any type of self-drive vehicle hire through this Lot.
- Small, medium, and large vans including welfare vans
- Small, medium, and large cars
- Tippers including with crane and bucket
- Gully jetters
- Sweepers
- Multi-purpose vehicles
- MEWPs
- Gritters
- Hotbox / Auger
- 4x4 vehicles
Lot #5Self-drive VehiclesCancelled
Self-drive vehicle hire to be supplied without an operator. This Lot includes the below and this will make up the vast majority of hires, but this list is not exhaustive. The Authority may procure any type of self-drive vehicle hire through this Lot.
- Small, medium, and large vans including welfare vans
- Small, medium, and large cars
- Tippers including with crane and bucket
- Gully jetters
- Sweepers
- Multi-purpose vehicles
- MEWPs
- Gritters
- Hotbox / Auger
- 4x4 vehicles Additional information: No award made for this Lot.
Lot #6Operated VehiclesAwarded
Operated vehicle hire to be supplied with an operator. This Lot includes the below and this will make up the vast majority of hires, but this list is not exhaustive. The Authority may procure any type of operated vehicle hire through this Lot.
- Tippers including with crane and clam shell bucket and insulated tippers
- Road sweepers
- Articulated low loaders
Lot #7Operated PlantAwarded
Operated plant hire to be supplied with an operator. This Lot includes the below and this will make up the vast majority of hires, but this list is not exhaustive. The Authority may procure any type of operated plant hire through this Lot.
- Backhoe loaders
- Excavators
- Telehandlers
Lot #8Operated Vehicles
Operated vehicle hire to be supplied with an operator. This Lot includes the below and this will make up the vast majority of hires, but this list is not exhaustive. The Authority may procure any type of operated vehicle hire through this Lot.
- Tippers including with crane and clam shell bucket and insulated tippers
- Road sweepers
- Articulated low loaders
Lot #9Operated Plant
Operated plant hire to be supplied with an operator. This Lot includes the below and this will make up the vast majority of hires, but this list is not exhaustive. The Authority may procure any type of operated plant hire through this Lot.
- Backhoe loaders
- Excavators
- Telehandlers
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Award Stage Questionnaire: 30%
- price: 70%
Published award criteria (2)
- Award Stage Questionnaire: 30
- Price: 70
- Price carries 70 of 100 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.
- “Provision of Plant and Vehicle Hire (Operated and Non-Operated) and…” is a framework: the contest is a place on its panel, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
Yes · The term of the proposed framework agreement is four years. As the hire of plant and vehicles is an ongoing need, it is envisaged that this will be re-procured in approximately four years' time.
- First published
- 18 Feb 2022, 13:12 GMT
- Last source update
- 28 Sept 2022, 16:27 BST
- Award evaluation window
- 11 Mar 2022 – …
- Authority reference
Oracle RFQ no: 15314733,2, Tender ref: JM/CAS/LCC/19/1005- FTS notice number
2022/S 000-027249- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-03101bFind a Tender
Publisher note: It is envisaged that the upper limit for spend through this framework agreement over its entire term is £17,000,000.
How it was run
Official notice- Appointment period ends
- 11 Mar 2022, 10:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 11 Mar 2022, 11:00 GMT
Timeline
11 Mar 2022 → 28 Sept 2022 · 3 dates- Admission / appointment period endsperiod end, not a bid countdown11 Mar 2022, 10:00 GMT
- Bids opened11 Mar 2022, 11:00 GMT
- Notice published28 Sept 2022, 16:27 BST
Notice history
7 events · 6 releases on Find a Tender · since 10 Mar 2022- Deadline published: 15 Mar 2022, 10:00 GMT10 Mar 2022, 15:42 GMT
- Published value published: £10,600,00017 Mar 2022, 11:46 GMT
- Status changed to active17 Mar 2022, 11:46 GMT
- Procurement method changed17 Mar 2022, 11:46 GMT
- Deadline moved to 11 Mar 2022, 10:00 GMT17 Mar 2022, 11:46 GMT-4 days · was 15 Mar 2022, 10:00 GMT
- Status changed to complete28 Sept 2022, 16:27 BST
- Buyer details updated28 Sept 2022, 16:27 BST
Published amendments (4 · 3 deadline changes)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | DeadlineIV.2.2 | 11 Mar 2022 | 15 Mar 2022 | +4 d |
| — | Bid openingIV.2.7 | 11 Mar 2022 | 15 Mar 2022 | +4 d |
| — | DeadlineIV.2.2 | 11 Mar 2022 | 18 Mar 2022 | +7 d |
| — | Bid openingIV.2.7 | 11 Mar 2022 | 18 Mar 2022 | +7 d |
| — | DeadlineIV.2.2 | 11 Mar 2022 | 23 Mar 2022 | +12 d |
| — | Bid openingIV.2.7 | 11 Mar 2022 | 24 Mar 2022 | +13 d |
The Authority adds that the range of estimated total spend for the Framework Agreement is £2,650,000-£4,500,000 per annum, or £10,600,000-£18,000,000 over the maximum framework term of 48 months. The indicative ranges below represent the low end of estimated spend through the new Framework Agreement per Lot, notwithstanding the ITT Instructions & Guidance document at paragraph 2.3 ("Any reference …
Extension to the tender return deadline due to technical issues with the Council's Oracle e-tendering portal on Thursday 10th March 2022.
Ongoing issues to the Council's Oracle e-tendering system have necessitated a further extension to the tender return deadline, this supersedes the previous corrigendum notice on the same issue. The latest deadline for tender returns is 18/03/2022, 10am.
Ongoing issues with the Council's Oracle e-tendering system have necessitated a further extension to the tender return deadline. This is now 23/03/2022, 10am.
Routine re-releases (6)
- 2022-03: 2 releases · 10 Mar 2022, 11 Mar 2022
- 2022-02: 1 release · 18 Feb 2022
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast5 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
All 2 of these contracts carry the same published figure, £5,750,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.
Non-operated plant
- Signed
- 7 Sept 2022
- Value
- £6,000,000
- Status
- active
Operated Vehicles
- Signed
- 7 Sept 2022
- Value
- ceiling above
- Status
- active
Operated Plant
- Signed
- 7 Sept 2022
- Value
- ceiling above
- Status
- active
Welfare
- Signed
- 7 Sept 2022
- Value
- £400,000
- Status
- active
Specialised Pumps
- Signed
- 7 Sept 2022
- Value
- £100,000
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Non-operated plant & tools | 21bids · 21 electronic | — | — | — |
| 2 · Welfare | 13bids · 13 electronic | — | — | — |
| 3 · Specialised Pumps | 9bids · 9 electronic | — | — | — |
| 6 · Operated Vehicles | 9bids · 9 electronic | — | — | — |
| 7 · Operated Plant | 19bids · 19 electronic | — | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeFramework contractors & participating bidders
13 commercial parties on the notice- Access Hire NationwideFramework contractor
- B&W Plant Hire & Sales LtdFramework contractor
- Blackledge Plant Hire LtdFramework contractor
- Brian Dent LtdFramework contractor
- Enable Hire LtdFramework contractor
- Fox Brothers (Lancashire) LtdFramework contractor
- Gap Group LtdFramework contractor
- Hire Station LtdFramework contractor
- Hurt Plant Hire LtdFramework contractor
- Jarvie Plant LtdFramework contractor
Show 3 more suppliers
- Sunbelt Rentals LtdFramework contractor
- Ventbrook LtdFramework contractor
- William G Search LtdFramework contractor
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria