Find a TenderAwarded without competition

Published 13 Dec 2022, 12:04 GMT

Official UK procurement notice

Provision of Planned and Responsive Maintenance and Minor Works - Belfast Electrical Lot 1

Official notice

Authority: Education Authority NI (Education)

WorksAward procedure without prior publication of a call for competition

Sectors: Construction & Civil Engineering (45) Delivery: Northern Ireland (UKN)

Awarded value£39,265,0002 contracts · exc. VAT

Awarded 12 Dec 2022no call for competition

Awarded to Irwin ME Ltd2 awards

Contract term 1 yr 1 moends 31 May 2024 · extension options published · starts 29 Apr 2023

What is being bought

Published requirement description

The award of a contract by Education Authority Northern Ireland (EANI) without prior publication of a call for competition in the Official Journal of the European Union, in respect of the continued provision of a Term Service Contract for Electrical Maintenance and Minor Works (Belfast Region) Lot 1 as further described in OJEU Contract Notice and as outlined in the previous VEATs issued on 28 May 2021 and 15 April 2022.

CPV: Building construction work

The lotProcurement structure

single lot · no lot value published

Lot #1The award of a contract by Education Authority Northern Ireland (EANI) without prior 1 yr 1 mo

The award of a contract by Education Authority Northern Ireland (EANI) without prior

publication of a call for competition in the Official Journal of the European Union, in respect

of the continued provision of a Term Service Contract for Electrical Maintenance and Minor

Works (Belfast Region) Lot 1 as further described in OJEU Contract Notice and as outlined in

the previous VEAT issued on 12 December 2022.

Contract period: 29 Apr 2023 – 31 May 2024 (1 yr 1 mo)

Delivery: Northern Ireland

Extensions: The previous VEAT 2022/S 000-010138 issued on 15 April 2022 extended this contract until 31 May 2023 with an option for the EANI to extend, at its sole discretion, until 30 September 2023. This option has not been exercised. Instead, this notice shall extend the contract until 31 May 2024 with the further option for EANI, in its absolute discretion, terminate the contract by providing the contractor with written notice of its intention to terminate the contract.

Procedure terms & legal framework

From the official record

Procedure method: Award procedure without prior publication of a call for competition
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Works
Notice status: Awarded without competition
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Direct award (no call for competition)
GPA / WTO covered: Yes (GPA)
Recurring procurement: Unspecified in notice
First published: 13 Dec 2022, 12:04 GMT
Last source update: 28 Apr 2023, 16:33 BST
Authority reference: Belfast Electrical Lot 1
FTS notice number: 2023/S 000-012378
Classification (CPV): Building construction work
Delivery area: Northern Ireland (UKN)
Official registry OCID: ocds-h6vhtk-038ce5 Find a Tender

Why no open competition: The procurement falls outside the scope of application of the directive
Published justification: Due to the EANI’s desire to develop and design a procurement strategy for the future term service contract that takes cognisance of representations made by the market; additional works required for special educational needs schools and the late exiting of the incumbent contractors across three lots and the consequent added pressure on the relevant supporting lots, it has become necessary to extend the contract until 31 May 2024 to facilitate the development and design of a new procurement. To ensure value for money and to assist the procurement strategy for the future term service contract, the EANI shall have, at its absolute discretion, the ability to terminate the contract by giving the contractor written notice of its intention to terminate.
Regulation 72(1)(c) permits this extension due to unforeseen circumstances which a diligent contracting authority could not have foreseen, the overall nature of the contract is not altered and Modification value is does not exceed 50 % of the original contract value. This contingency includes sums to permit work in other Lots (as per the contract and Regulation 72 (1) (a)). To secure continuity, the provisions of the contract as referenced in VEAT 2021/S 105-278043
remain.
Regulation 72(1)(b) further permits this extension as a change of provider:
(i) cannot be made for economic and technical reasons as requirements of interchangeability or interoperability of services procured under the original procurement and given the need to ensure continued access to EANI schools and facilities and could result in partial/total closure of schools; and
(ii) will cause significant inconvenience and duplication of costs.
EANI envisages new contract award by 31/05/24.

How it was run

Official notice

Submission deadline: —

Timeline

28 Apr 2023 → 29 Apr 2023 · 2 dates

Notice published
28 Apr 2023, 16:33 BST
Contract starts
29 Apr 2023, 00:00 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 2

Awarded value £39,265,0002 contracts exc. VAT

Contracts signed 2latest 12 Dec 2022

Awarded to	Value	Date	Status
Irwin ME LtdSME	£35,265,000 †	—	Awarded
Irwin ME LtdSME	£4,000,000 †	—	Awarded

Contracts

Provision of Planned and Responsive Maintenance and Minor Works - Belfast Electrical Lot 1 · Irwin ME LtdSME
Signed
12 Dec 2022
Value
£35,265,000
Period
1 Jun 2022 – 31 May 2024
Status
active
- Change The previous VEAT 2022/S 000-010138 issued on 15 April 2022 extended this contract until 31 May 2023 with an option for the EANI to extend, at its sole discretion, until 30 September 2023. This option has not been exercised. Instead, this notice shall extend the contract until 31 May 2024 with the further option for EANI, in its absolute discretion, terminate the contract by providing the contractor with written notice of its intention to terminate the contract. The total value of the extension is £4,000,000 GBP. Further information in VII.2.2 below., Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee: It has become necessary to extend the contract until 31 May 2024 to facilitate the development and design of a new procurement. Modification value is GBP 4 000 000 which does not exceed 50 % of original contract value. The EANI shall have, at its absolute discretion, the ability to terminate the contract by giving the contractor written notice of its intention to terminate. To secure continuity, the provisions of the contract as referenced in VEAT 2021/S 105-278043 remain. Regulation 72(1) (b) further permits this extension as a change of provider: (i) cannot be made for economic and technical reasons for reasons of interchangeability and interoperability with the initial procurement; and (ii) would cause significant inconvenience or substantial duplication of costs. EANI envisages new contract award by 31/05/24.
Contract 035186-2022-1 · Irwin ME LtdSME
Signed
12 Dec 2022
Value
£4,000,000
Period
… – 31 May 2024
Status
active

Contracting authority & participating public bodies

Education Authority NI

Contracting authorityEducationBody governed by public lawEducation 40 Academy Street, Belfast, UK, BT1 2NQContact email

Dispute resolution & review bodies

The UK does not currently have any such bodies with responsibilities for appeal/mediation proceduresReview body Belfast
The UK does not have any special review body with responsibility for appeal/mediation procedures in public procurement competitionsReview body Belfast

Bidders & participating suppliers

1 commercial party on the notice

Irwin ME LtdAwarded supplier Portadown, Northern IrelandContact email

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.