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Published 3 Dec 2021, 16:34 GMT

Official UK procurement notice

Provision of Patient Transport Services

Official notice

Authority: NHS Grampian (NHS & healthcare)

Framework agreement8 lotsServicesOpen procedure
Sectors: Transport & Passenger Services (60) Delivery: Scotland (UKM5)
Framework ceiling (notional)£1,600,000total for 8 lots · framework ceiling, not attributable revenue
Submissions closed 17 Jan 2022
Lots 8see the lot list below

What is being bought8 lots · detail below

Published requirement description

This is a Framework Agreement for the Provision of Patient Transport Services (Especially Renal Patients and other categories of Patients).

The Authority’s requirements are for patients without access to alternative transport options, such as relatives/friends or the voluntary sector. This will include those patients whose own transport arrangements are temporarily unavailable. The Renal Service within NHS Grampian is based in units at the following sites: Aberdeen, Stonehaven, Inverurie, Peterhead, Elgin, and Banff. The total number of lots is 8 (1 for each of the 6 dialysis units, 1 for journeys to satellite Renal Units out with a patient’s local area or to ARI, and 1 for journeys to and from RI of Glasgow or Edinburgh). From the tenders received, the Authority intends to appoint a minimum of one provider each for lots 2-6 and a maximum of two providers to lots 1, 7, and 8. The service is required 24 hours a day, 7 days a week, and 365 days a year.

Please refer to the ITT Documents on PCS-Tender for more information.

CPV: Taxi services · Transport services (excl. Waste transport)

Lots and requirements (8)Procurement structure

8 lots · no lot values published · same evaluation weights on every lot
Lot #1Aberdeen City and EnvironsRenewal

The Lot involves transporting patients (especially renal patients) within Aberdeen City's geographical area to and from the Aberdeen Royal Infirmary Hospital and other hospitals within the city. A maximum of 2 providers will be appointed onto this lot. Further information is available on the Specification and ITT doc. Additional information: Please see ITT Docs on PCS-Tender for further information.

Delivery: Scotland · Aberdeen City and Environs
Extensions: The Framework Agreement will be for a period of three years and with the option to extend for an additional one year at the authority’s discretion. The Authority also reserves the right to extend beyond the four periods of the framework agreement where there is an urgent clinical and business need to do so or due to any circumstances beyond her control.Variant bids: not allowed
60000000 Transport services (excl. Waste transport)60120000 Taxi services
Lot #2Banff & EnvironsRenewal

The Lot involves transporting patients within the Banff and environs area to and from Chalmers Hospital. A minimum of 1 provider will be appointed onto this lot. Further information is available on the Specification and ITT doc. Additional information: Please check the ITT Docs on PCS-Tender for further information.

Delivery: Scotland · Banff and Environs
Extensions: The Framework Agreement will be for a period of three years and with the option to extend for an additional one year at the authority’s discretion. The Authority also reserves the right to extend beyond the four periods of the framework agreement where there is an urgent clinical and business need to do so or due to any circumstances beyond her control.Variant bids: not allowed
60000000 Transport services (excl. Waste transport)60120000 Taxi services
Lot #3Elgin & EnvironsRenewal

This Lot involves transporting patients within Elgin and environs to and from Dr. Grays Hospital. A minimum of 1 provider will be appointed to this lot. Further information is available on the Specification and ITT. Additional information: Please check the ITT Docs on PCS-Tender for further information.

Delivery: Scotland · Elgin & Environs
Extensions: The Framework Agreement will be for a period of three years and with the option to extend for an additional one year at the authority’s discretion. The Authority also reserves the right to extend beyond the four periods of the framework agreement where there is an urgent clinical and business need to do so or due to any circumstances beyond her control.Variant bids: not allowed
60000000 Transport services (excl. Waste transport)60120000 Taxi services
Lot #4Inverurie & EnvironsRenewal

This Lot involves transporting patients within Inverurie and environs to and from Inverurie Hospital. A minimum of 1 provider will be appointed to this lot. Further information is available on the Specification and ITT doc. Additional information: Please check the ITT Docs on PCS-Tender for further information.

Delivery: Scotland · Inverurie hospital and environs
Extensions: The Framework Agreement will be for a period of three years and with the option to extend for an additional one year at the authority’s discretion. The Authority also reserves the right to extend beyond the four periods of the framework agreement where there is an urgent clinical and business need to do so or due to any circumstances beyond her control.Variant bids: not allowed
60000000 Transport services (excl. Waste transport)60120000 Taxi services
Lot #5Peterhead & EnvironRenewal

The Lot involves transporting patients within Peterhead and environs to and from Peterhead Community Hospital. A minimum of 1 provider will be appointed to this lot. Further information is available on the Specification and ITT. Additional information: Please check the ITT Docs on PCS-Tender for further information.

Delivery: Scotland · Peterhead hospital & environs
Extensions: The Framework Agreement will be for a period of three years and with the option to extend for an additional one year at the authority’s discretion. The Authority also reserves the right to extend beyond the four periods of the framework agreement where there is an urgent clinical and business need to do so or due to any circumstances beyond her control.Variant bids: not allowed
60000000 Transport services (excl. Waste transport)60120000 Taxi services
Lot #6Stonehaven & EnvironsRenewal

The Lot involves transporting patients within the Stonehaven and environs area to and from Kincardine Community Hospital. A minimum of 1 provider will be appointed onto this lot. Further information is available on the Specification and ITT doc. Additional information: Please check the ITT Docs on PCS-Tender for further information.

Delivery: Scotland · Kincardine Community Hospital, Stonehaven and Environs
Extensions: The Framework Agreement will be for a period of three years and with the option to extend for an additional one year at the authority’s discretion. The Authority also reserves the right to extend beyond the four periods of the framework agreement where there is an urgent clinical and business need to do so or due to any circumstances beyond her control.Variant bids: not allowed
60000000 Transport services (excl. Waste transport)60120000 Taxi services
Lot #7Journeys across NHS Grampian sites to non-local satellite hospitals or to the ARIRenewal

This Lot covers the transportation of patients to other hospitals outside their geographical area including the Aberdeen Royal Infirmary. Additional information: Please check the ITT Docs on PCS-Tender for further information.

Delivery: Scotland · Grampian Region and all NHS Grampian sites
Extensions: The Framework Agreement will be for a period of three years and with the option to extend for an additional one year at the authority’s discretion. The Authority also reserves the right to extend beyond the four periods of the framework agreement where there is an urgent clinical and business need to do so or due to any circumstances beyond her control.Variant bids: not allowed
60000000 Transport services (excl. Waste transport)60120000 Taxi services
Lot #8Journeys from across NHS Grampian to Edinburgh Royal Infirmary or Glasgow Royal InfirmaryRenewal

This Lot covers the transportation of Patients to hospitals in Edinburgh or Glasgow. Providers may be required to pick up patients from across Grampian and to hospitals in Edinburgh or Glasgow or to any other hospitals outside the Grampian region. For these journeys, the potential providers will be expected to be available at very short notice and journeys could take place anytime including overnight, weekends, and public holidays.

A minimum of two providers will be appointed to this lot. Additional information: Please check the ITT Docs on PCS-Tender for further information.

Delivery: Scotland · All NHS Grampian's sites
Extensions: The Framework Agreement will be for a period of three years and with the option to extend for an additional one year at the authority’s discretion. The Authority also reserves the right to extend beyond the four periods of the framework agreement where there is an urgent clinical and business need to do so or due to any circumstances beyond her control.Variant bids: not allowed
60000000 Transport services (excl. Waste transport)60120000 Taxi services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 8 lots
Quality: 40%Price: 60%
Published sub-criteria (2)
  • Quality/Technical: 40%
  • price: 60%
Published award criteria (2)
  • Quality/Technical: 40
  • Price: 60
Conditions of participation1
  • Suitability

    Interested providers are required to have all necessary registrations, permissions and licences that would enable them to provide this sort of service. Providers are required to conform with all regulations in the UK that are applicable in providing this sort of service.

    Please see the ITT documents on PCS-Tender for further information.

Staff
Names and qualifications of delivery staff must be submitted
What this means for your bid
  • Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
  • “Provision of Patient Transport Services” is a framework: the contest is a place on its panel, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Closed
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
3 Dec 2021, 16:34 GMT
Last source update
3 Dec 2021, 16:34 GMT
Award evaluation window
17 Jan 2022 – …
Authority reference
OC004-21
FTS notice number
2021/S 000-030133
Classification (CPV)
Taxi servicesTransport services (excl. Waste transport)
Delivery area
Scotland (UKM5)
Official registry OCID
ocds-h6vhtk-02fd2c Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic payment
Performance terms

National Health Service Scotland (NHSS) Contract Terms & Conditions for the Purchase of Services shall apply. Please note that the terms and conditions may be subject to amendments or supplemented with other Special Conditions. See the ITT Documents on PCS-Tender for further information.

Publisher note: The Authority shall notify all bidders of its decision to award the framework via PCS-Tender as soon as possible after a decision has been made. The Authority shall observe a 10 days standstill period before the contract is awarded. Unsuccessful bidders shall be debriefed accordingly. The Authority will be using PCS eTendering System for this procurement exercise and reserves the right to use a reverse auction. The tender publication will be from the week commencing 6th December 2021 via this link (https://www.publictendersscotland.publiccontractsscotland.gov.uk/) and the deadline for the return of all completed Tenders is 12:00 on 17/01/2022. The conditions of the contract will be based on the Authority's Terms and Conditions. The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 20230. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343 (SC Ref:675729)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding

Tender documents are also served through a separate tool: https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html ↗

Appointment period ends
17 Jan 2022, 12:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
120 days from the deadline
Bids opened
17 Jan 2022, 12:00 GMT
Detailed submission instructions & authority contactsFrom official release

www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public… ↗

Timeline

3 Dec 2021 → 17 Jan 2022 · 3 dates
  1. Notice published
    3 Dec 2021, 16:34 GMT
  2. Admission / appointment period endsperiod end, not a bid countdown
    17 Jan 2022, 12:00 GMT
  3. Bids opened
    17 Jan 2022, 12:00 GMT

Contracting authority & participating public bodies

NHS Grampian

Contracting authorityNHS & healthcareBody governed by public lawHealth Summerfield House, 2 Eday Road, Aberdeen, Scotland, AB15 6REContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Aberdeen Sheriff Court and Justice of Peace couretReview body ABERDEENContact email, phone

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria