Official UK procurement notice
Provision of Passenger Transport Services across the County of Powys, Mid Wales
Authority: Powys County Council (Local council)
What is being bought3 lots · detail below
Published requirement descriptionThe Council is offering an exciting opportunity for suitably qualified and experienced transport operators to participate in a DPS for the Provision of Passenger Transport Services across the County of Powys.
The purpose of the Dynamic Purchasing System is to allow the Council to assemble and maintain an approved list of operators for the above stipulated services, and to offer a more flexible and responsive procurement.
The Dynamic Purchase System will run for an initial period of 6 (six) years, with an option to be extended for a further period or periods, subject to performance and budget confirmations.
The council reserves the right to further extend this Dynamic Purchasing System if the need arises in-line with Regulation 34 of the Public Contract Regulations 2015.
- Recurrence: 6 years
CPV: Hire of buses and coaches with driver · Hire of passenger cars with driver · Hire of passenger transport vehicles with driver · Road transport services · Taxi services
How this dynamic market works
From the published notice- Type
- Dynamic market
Lots and requirements (3)Procurement structure
3 lots · no lot values publishedLot #1Taxi's up to 7 seatsRenewal
Powys County Council is offering an exciting opportunity for suitably qualified and experienced transport operators to
participate in a Dynamic Purchasing System (DPS) for the Provision of Passenger Transport Services across the County of Powys.The Council currently transports approximately 7,000 pupils to high schools (including some out-of-county), primary schools, and two further education sites across the county. Additionally, around 1,100,000 passengers are conveyed on 45 contracted public transport services annually.
The Council spends circa 14,000,000 GBP per year on home-to-school transport, covering 277 dedicated routes. Learners may travel on vehicles exclusively for school use or on registered local bus services, as defined by the 1985 Transport Act. However, primary-aged learners entitled to transport will not be conveyed on public transport.
The purpose of the Dynamic Purchasing System is to allow the Council to assemble and maintain an approved list of operators for the above stipulated works, and to offer a more flexible and responsive procurement.
The Dynamic Purchase System will run for an initial period of 6 (six) years, with an option to be extended for a further period or periods subject to performance and budget confirmations.
The Council reserves the right to further extend the Dynamic Purchasing System if the need arises in-line with Regulation 34 of the Public Contract Regulations 2015.
Applications are sought against the following Lots which shall lead to the tendering of transport routes for Home to School Transport including Additional Learning Needs (ALN), Mainstream Services and Local Bus Services:
Lot 1 - Taxi's up to 7 seats
Lot #2Minibuses 8 to 16 seatsRenewal
Powys County Council is offering an exciting opportunity for suitably qualified and experienced transport operators to participate in a Dynamic Purchasing System (DPS) for the Provision of Passenger Transport Services across the County of Powys.The Council currently transports approximately 7,000 pupils to high schools (including some out-of-county), primary schools, and two further education sites across the county. Additionally, around 1,100,000 passengers are conveyed on 45 contracted public transport services annually.
The Council spends circa 14,000,000 GBP per year on home-to-school transport, covering 277 dedicated routes. Learners may travel on vehicles exclusively for school use or on registered local bus services, as defined by the 1985 Transport Act. However, primary-aged learners entitled to transport will not be conveyed on public transport.
The purpose of the Dynamic Purchasing System is to allow the Council to assemble and maintain an approved list of operators for the above stipulated works, and to offer a more flexible and responsive procurement.
The Dynamic Purchase System will run for an initial period of 6 (six) years, with an option to be extended for a further period or periods subject to performance and budget confirmations. The Council reserves the right to further extend the Dynamic Purchasing System if the need arises in-line with Regulation 34 of the Public Contract Regulations 2015.
Applications are sought against the following Lots which shall lead to the tendering of transport routes for Home to School Transport including Additional Learning Needs (ALN), Mainstream Services and Local Bus Services:
Lot 2 - Minibuses 8 to 16 seats
Lot #3Buses 17 to 70 seatsRenewal
Powys County Council is offering an exciting opportunity for suitably qualified and experienced transport operators to participate in a Dynamic Purchasing System (DPS) for the Provision of Passenger Transport Services across the County of Powys.The Council currently transports approximately 7,000 pupils to high schools (including some out-of-county), primary schools, and two further education sites across the county. Additionally, around 1,100,000 passengers are conveyed on 45 contracted public transport services annually.
The Council spends circa 14,000,000 GBP per year on home-to-school transport, covering 277 dedicated routes. Learners may travel on vehicles exclusively for school use or on registered local bus services, as defined by the 1985 Transport Act. However, primary-aged learners entitled to transport will not be conveyed on public transport.
The purpose of the Dynamic Purchasing System is to allow the Council to assemble and maintain an approved list of operators for the above stipulated works, and to offer a more flexible and responsive procurement.
The Dynamic Purchase System will run for an initial period of 6 (six) years, with an option to be extended for a further period or periods subject to performance and budget confirmations. The Council reserves the right to further extend the Dynamic Purchasing System if the need arises in-line with Regulation 34 of the Public Contract Regulations 2015.
Applications are sought against the following Lots which shall lead to the tendering of transport routes for Home to School Transport including Additional Learning Needs (ALN), Mainstream Services and Local Bus Services:
Lot 3 - Buses 17 to 70 seats
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Suitability
Bidders shall be required to respond to technical questions within their PQQ submission which are pass/fail questions. These questions shall be scored in accordance with the scoring system incorporated within the PQQ documentation.
It is a Minimum Requirement of the Council that Bidders are:
Insurance requirements, note that Bidders must have or agree to put in place by contract start, insurances to the following levels:
- a fully comprehensive motor insurance policy with Public Liability cover to the value of at least 5 (five) million GBP in respect of motor vehicle related property damage; and either
- A fully comprehensive motor insurance policy with Public Liability cover to the value of at least 5 (five) million GBP in respect of nonmotor vehicle related property damage; or
- A standalone Public Liability Policy to the value of at least 5 (five) million GBP in respect of non-motor vehicle related property damage.
- Where necessary, the Contractor shall at its own cost also effect and maintain a policy or policies of Employer's Liability insurance with a limit of indemnity of not less than 10 (ten) million GBP.
Further minimum requirements shall be incorporated within Stage 2 mini-competition tender bids including, but not limited to the requirement for Bidders to evidence licences, operators licence, taxi licences and/or permit and OCRS reports to evidence their ability to perform the contract. Details of those further conditions will be included with the ITT. It is a …
- “Provision of Passenger Transport Services across the County of Powys,…” is a dynamic market: the contest is a place on its panel, not a single contract.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Restricted procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Dynamic market
- Who may use this agreement
- Any qualifying supplier may apply while the market is open
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · 6 years
- First published
- 10 Dec 2024, 09:52 GMT
- Last source update
- 18 Feb 2025, 08:36 GMT
- Authority reference
pqq_33611- FTS notice number
2025/S 000-005501- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04c5e6Find a Tender
Publisher note: Instructions for Suppliers – Registration on eTenderwales Powys County Council will be conducting this procurement exercise through the Value Wales e-Tendering portal. This can be found at www.etenderwales.bravosolution.co.uk, all information may be downloaded and returned through this channel. Internet address: http://etenderwales.bravosolution.co.uk Suppliers Instructions How to Express Interest in this PQQ 1. Register your company on the eTenderwales portal (this is only required once) - Browse to the eSourcing Portal: www.etenderwales.bravosolution.co.uk - Click the “Click here to register” link - Accept the terms and conditions and click “continue” - Enter your correct business and user details - Note the username you chose and click “Save” when complete - You will shortly receive an email with your unique password (please keep this secure) 2. Express an Interest in the tender - Login to the portal with the username/password - Click the “Open Access PQQs” link. - Click on the relevant PQQ to access the content. - Click the “Express Interest” button in the “Actions” box on the left-hand side of the page. - This will move the PQQ into your “My PQQs” page. (This is a secure area reserved for your projects only) - Click on the PQQ code, you can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box 3. Responding to the tender - You can now choose to “Reply” or “Reject” (please give a reason if rejecting) - You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification - Note the deadline for completion, then follow the onscreen instructions to complete the PQQ - There may be a mixture of online & offline actions for you to perform (there is detailed online help available) If you require any further assistance, use the online help, or the BravoSolution help desk is available Mon – Fri (8am – 6pm) on: - email: [email protected] - Phone: 0800 069 8634 NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=146635 Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are: As per Stage 2, mini-competition tenders (WA Ref:146635) The buyer considers that this contract is suitable for consortia.
How it was run
Official noticeTender documents are also served through a separate tool: https://etenderwales.bravosolution.co.uk/web/login.shtml ↗
- Admission period ends
- 10 Jan 2025, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en, cy
Timeline
10 Jan 2025 → 18 Feb 2025 · 3 dates- Admission / appointment period endsperiod end, not a bid countdown10 Jan 2025, 12:00 GMT
- Invitations to tender expected3 Feb 2025
- Notice published18 Feb 2025, 08:36 GMT
Notice history
2 releases on Find a TenderPublished amendments (1)
DPS for the Provision of Passenger Transport Services across the County of Powys, Mid Wales II.1.4) Short description The Council is offering an exciting opportunity for suitably qualified and experienced transport operators to participate in an established DPS for the Provision of Passenger Transport Services across the County of Powys. This opportunity was originally advertised on the 10th Decem…
Contracting authority & participating public bodies
Dispute resolution & review bodies
- High CourtReview body
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria