Provision of Outdoor Residential, Curriculum & Duke of Edinburgh Awards Expeditions

{
  "id": "075694-2026",
  "tag": [
    "tender"
  ],
  "date": "2026-08-10T12:33:32+01:00",
  "ocid": "ocds-h6vhtk-06e00b",
  "buyer": {
    "id": "GB-FTS-1036",
    "name": "East Renfrewshire Council"
  },
  "links": [
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      "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000837803"
    }
  ],
  "tender": {
    "id": "ERC000787",
    "lots": [
      {
        "id": "2",
        "title": "Provision of Curriculum Residential",
        "value": {
          "amount": 140000,
          "currency": "GBP"
        },
        "status": "active",
        "renewal": {
          "description": "The contract is for a period of 36 months with a further option to extend for a further period of up to 12 months at the sole discretion of the council."
        },
        "hasOptions": false,
        "hasRenewal": true,
        "description": "Throughout the academic year, East Renfrewshire Council secondary schools including pupils with additional support needs will support pupils who wish to participate in Curriculum Residential. Additional information: Quality Weighting above are sub weights. Total Quality weighting is 60%\nThe top 5 suppliers after evaluation will be awarded onto this lot.\nEconomic operators may be excluded from this competition if they are in any of the situations referred to in regulation 8 and 9 of the Procurement (Scotland) Regulations 2016.",
        "awardCriteria": {
          "criteria": [
            {
              "name": "Fair Working Practices & Living Wage",
              "type": "quality",
              "description": "5"
            },
            {
              "name": "Quality of programme and range of activities",
              "type": "quality",
              "description": "30"
            },
            {
              "name": "quality of accomodation and residential aspects",
              "type": "quality",
              "description": "30"
            },
            {
              "name": "Risk assesment compliance and H&S related matters",
              "type": "quality",
              "description": "20"
            },
            {
              "name": "community benefits",
              "type": "quality",
              "description": "10"
            },
            {
              "name": "sustainability",
              "type": "quality",
              "description": "5"
            },
            {
              "type": "price",
              "description": "40"
            }
          ]
        },
        "contractPeriod": {
          "durationInDays": 1080
        },
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        }
      },
      {
        "id": "3",
        "title": "Duke of Edinburgh Outdoor expeditions",
        "value": {
          "amount": 600000,
          "currency": "GBP"
        },
        "status": "active",
        "renewal": {
          "description": "The initial contract period is for 36 months with the option to extend for a further 12 month period"
        },
        "hasOptions": false,
        "hasRenewal": true,
        "description": "To deliver Duke of Edinburgh Outdoor expeditions. Additional information: Quality Weighting above are sub weights. Total Quality weighting is 60%\nThe top 5 suppliers after evaluation will be awarded onto this lot.\nEconomic operators may be excluded from this competition if they are in any of the situations referred to in regulation 8 and 9 of the Procurement (Scotland) Regulations 2016.",
        "awardCriteria": {
          "criteria": [
            {
              "name": "Community Benefits",
              "type": "quality",
              "description": "10"
            },
            {
              "name": "Sustainability",
              "type": "quality",
              "description": "5"
            },
            {
              "name": "Fair Work Practices",
              "type": "quality",
              "description": "5"
            },
            {
              "name": "Quality of programme and range of activities",
              "type": "quality",
              "description": "40"
            },
            {
              "name": "adherance to health and safety matters",
              "type": "quality",
              "description": "40"
            },
            {
              "type": "price",
              "description": "40"
            }
          ]
        },
        "contractPeriod": {
          "durationInDays": 1080
        },
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        }
      },
      {
        "id": "1",
        "title": "Outdoor Residential Education Visits",
        "value": {
          "amount": 2000000,
          "currency": "GBP"
        },
        "status": "active",
        "renewal": {
          "description": "The contract is for a period of 36 months with a further option to extend for a further 1 period of up to 12 months at the sole discretion of the council."
        },
        "hasOptions": false,
        "hasRenewal": true,
        "description": "Outdoor Residential Education and Residential visits for Primary and Secondary schools and children with additional support needs. Additional information: Quality Weightings above are sub weights. Total Quality Weight is 60%\nThe top 5 suppliers after evaluation will be awarded onto\nthis lot.\nEconomic operators may be excluded from this competition if they are in any of the situations referred to in regulation 8 and 9 of the Procurement (Scotland) Regulations 2016.",
        "awardCriteria": {
          "criteria": [
            {
              "name": "Fair Working Practices & Living Wage",
              "type": "quality",
              "description": "5"
            },
            {
              "name": "Quality of programme and range of activities",
              "type": "quality",
              "description": "30"
            },
            {
              "name": "Quality of accomodation and residential aspect",
              "type": "quality",
              "description": "30"
            },
            {
              "name": "Risk Assessment and compliance with H&S",
              "type": "quality",
              "description": "20"
            },
            {
              "name": "community benefits",
              "type": "quality",
              "description": "10"
            },
            {
              "name": "sustainability",
              "type": "quality",
              "description": "5"
            },
            {
              "type": "price",
              "description": "40"
            }
          ]
        },
        "contractPeriod": {
          "durationInDays": 1080
        },
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        }
      }
    ],
    "items": [
      {
        "id": "2",
        "relatedLot": "2",
        "deliveryAddresses": [
          {
            "region": "UKM83"
          }
        ],
        "additionalClassifications": [
          {
            "id": "80000000",
            "scheme": "CPV",
            "description": "Education and training services"
          }
        ]
      },
      {
        "id": "3",
        "relatedLot": "3",
        "deliveryAddresses": [
          {
            "region": "UKM83"
          }
        ],
        "additionalClassifications": [
          {
            "id": "80000000",
            "scheme": "CPV",
            "description": "Education and training services"
          }
        ]
      },
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        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UKM83"
          }
        ],
        "additionalClassifications": [
          {
            "id": "80000000",
            "scheme": "CPV",
            "description": "Education and training services"
          }
        ]
      }
    ],
    "title": "Provision of Outdoor Residential, Curriculum & Duke of Edinburgh Awards Expeditions",
    "value": {
      "amount": 2740000,
      "currency": "GBP"
    },
    "status": "active",
    "coveredBy": [
      "GPA"
    ],
    "bidOpening": {
      "date": "2026-09-10T12:00:00+01:00"
    },
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "lotDetails": {
      "maximumLotsBidPerSupplier": null
    },
    "recurrence": {
      "description": "January 2030"
    },
    "techniques": {
      "frameworkAgreement": {
        "maximumParticipants": 5
      },
      "hasFrameworkAgreement": true
    },
    "awardPeriod": {
      "startDate": "2026-09-10T12:00:00+01:00"
    },
    "description": "Lot 1 - Outdoor residential education visits\nLot 2 - Curriculum residential\nLot 3 - Duke of Edinburgh Award Expeditions\nTop 5 suppliers will be awarded to each lot after evaluation\nThis procurement will be conducted via the Public Contracts Scotland - Tender portal (PCS-T). We will apply a one stage Open procedure.\nBidders must self-certify their adherence to the conditions of participation via the SPD (Scotland) in PSC-T, and may be required to submit Means of Proof before contract award. Bidders must refer to the specific requirements listed in Section III in this OJEU Contract Notice when completing the SPD in PCS-T.\nThe Value shown in this notice is excluding VAT",
    "tenderPeriod": {
      "endDate": "2026-09-10T12:00:00+01:00"
    },
    "communication": {
      "atypicalToolUrl": "https://www.publictendersscotland.publiccontractsscotland.gov.uk/web/login.html"
    },
    "contractTerms": {
      "hasElectronicPayment": true,
      "hasElectronicOrdering": true,
      "electronicInvoicingPolicy": "allowed"
    },
    "hasRecurrence": true,
    "classification": {
      "id": "80000000",
      "scheme": "CPV",
      "description": "Education and training services"
    },
    "submissionTerms": {
      "languages": [
        "en"
      ],
      "bidValidityPeriod": {
        "durationInDays": 180
      }
    },
    "submissionMethod": [
      "electronicSubmission"
    ],
    "procurementMethod": "open",
    "selectionCriteria": {
      "criteria": [
        {
          "type": "suitability",
          "appliesTo": [
            "supplier"
          ],
          "description": "Adventure Activities Licensing Authority (AALA)\nExpedition Approved Activity Provider (APP)\nAll Bidders must complete the Master ITT first before they can move on to complete the Technical & Commercial Envelopes of individual lots they wish to participate in. Bidders can submit a bid for either one or all Lots.\nFailure to complete the Master ITT or the Technical Envelope and Commercial Envelope within each lot you are bidding for will result in the rejection of your submission."
        },
        {
          "type": "economic",
          "appliesTo": [
            "supplier"
          ],
          "description": "The Council reserves the right at its own discretion to seek information from the applicant in accordance with Regulation 61(7) or Regulation 61(8) of the Public Contracts (Scotland) Regulations 2015 to determine the Applicant’s economic and financial standing. East Renfrewshire Council requires to ensure that the economic operator has the necessary economic and financial capacity to perform and complete the contract. In the current difficult economic environment, the Council seeks to ensure that the contractor who undertakes the works has suitable financial strength and capacity to complete these goods, works or services. Where an economic operator wishes to be considered for selection under this contract but cannot meet the turnover and/or Credit Safe score of 30 that economic operator must provide financial information which will satisfy the Council that they have an equivalent level of economic and financial standing; and must provide related guarantees or formal assurances to support their right to participate and be considered for any contract award (Regulation 61(8)).  Please note that any financial information disclosed should evidence the financial strength of the economic operator tendering, therefore additional supporting information will need to be provided where joint or group accounts are provided in support of a bid to explain to the Council the relevance of that information. Where the economic bidder relies upon or intends to reply upon any Key Subcontractors in performance of the contract, then the Council reserves the right to assess the financial strength and suitability the Key subcontractor as part of the qualification process; Where the economic operator relies upon a parent company to provide financial assurance in support of their bid, the Council will also reserve the right to seek financial information on the strength and suitability of the parent company; and Where the economic operator relies upon the capacity of other parties in respect of selection and/or performance of the contract, then dependent on the nature of the arrangement the Council may require full disclosure of financial information in support of the bid. For example, where the bidder identifies as a consortium the Council will require that the consortium, as a group, can meet the financial selection requirements contained in the procurement documents. Where a bidder is part of a Consortium, it shall procure the execution and delivery to the Employer of a Consortium Guarantee (in the form provided by the council) executed by each member of the Consortium (acting as Consortium guarantor) in Self Proving Form.\nThe Council reserves the right to monitor that the economic operator continues to meet the financial selection requirements upon receipt of the invitation to tender or after evaluation has been completed and prior to any award being made. Economic operators must inform the Council of any changes to any submission made by them in respect of their financial and or economic situation. The Council will further reserve the right to remove any economic operator from the tendering process where they are no longer able to fulfil any of the selection requirements as directed within the procurement documents. Further detail is contained within the procurement documents. Bidders who cannot meet the required level of turnover will be excluded from this tender. It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below:\nEmployer’s (Compulsory) Liability Insurance = 10 million GBP\nPublic Liability Insurance 5 million GBP\nProfessional Indemnity Insurance 2 million GBP\nVehicle Insruance (If applicable)"
        },
        {
          "type": "technical",
          "minimum": "Adventure Activities Licensing Authority (AALA) Lot 3 only\nExpedition Approved Activity Provider (APP)\nAs detailed within the Tender Information Pack within the Technical Envelope in each of the 3 lots\nPVG disclosure for all lots",
          "appliesTo": [
            "supplier"
          ],
          "description": "Bidders who intend to use a supply chain to deliver the requirements detailed in the Contract Notice, must confirm they have (or have access to) the relevant supply chain management and tracking systems to ensure a resilient and sustainable supply chain.  Bidders must provide a response at  SPD Q4.C.4 and this  will include confirmation that they have the systems in place to pay subcontractors through the supply chain promptly and effectively, and provide evidence when requested of:\na) their standard payment terms.\nb) ≥95% of all supply chain invoices being paid on time (in accordance with the terms of contract) in the last financial year.\nBidders unable to confirm (b) must provide an improvement plan, signed by their Director, which improves payment performance.  It should be noted that where a bidder is unable to confirm or provide a satisfactory improvement plan the Council reserves the right to remove you from the process.\nBidders are required to confirm whether they intend to subcontract and, if so, for what proportion of the contract.\nBidders who intend to subcontract more than 25% to any individual organisation must ensure the SPD (Scotland) - Subcontractors Supplier Response is completed and uploaded at question 2C.1 of the qualification envelope."
        }
      ]
    },
    "mainProcurementCategory": "services",
    "submissionMethodDetails": "https://www.publictendersscotland.publiccontractsscotland.gov.uk",
    "procurementMethodDetails": "Open procedure"
  },
  "parties": [
    {
      "id": "GB-FTS-1036",
      "name": "East Renfrewshire Council",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKM83",
        "locality": "Giffnock",
        "postalCode": "G46 6UG",
        "countryName": "United Kingdom",
        "streetAddress": "Eastwood HQ, Eastwood Park,"
      },
      "details": {
        "url": "http://www.eastrenfrewshire.gov.uk",
        "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00183",
        "classifications": [
          {
            "id": "REGIONAL_AUTHORITY",
            "scheme": "TED_CA_TYPE",
            "description": "Regional or local authority"
          },
          {
            "id": "01",
            "scheme": "COFOG",
            "description": "General public services"
          }
        ]
      },
      "identifier": {
        "legalName": "East Renfrewshire Council"
      },
      "contactPoint": {
        "url": "https://www.publictendersscotland.publiccontractsscotland.gov.uk",
        "email": "vanessa.fordyce@eastrenfrewshire.gov.uk",
        "telephone": "+44 1415778590"
      }
    },
    {
      "id": "GB-FTS-6312",
      "name": "Paisley Sheriff Court and Justice of the Peace Court",
      "roles": [
        "reviewBody"
      ],
      "address": {
        "locality": "Paisley",
        "postalCode": "PA3 2HW",
        "countryName": "United Kingdom",
        "streetAddress": "St James Street"
      },
      "details": {
        "url": "http://www.scotcourts.gov.uk/the-courts/court-locations/paisley-sheriff-court-and-justice-of-the-peace-court"
      },
      "identifier": {
        "legalName": "Paisley Sheriff Court and Justice of the Peace Court"
      },
      "contactPoint": {
        "email": "paisley@scotcourts.gov.uk",
        "telephone": "+44 1418875291"
      }
    }
  ],
  "language": "en",
  "description": "ERC reserves the right inline with Reg 72 of the Public Contracts (Scotland) Regulations 2015, to modified any awarded contract without a new procurement procedure. Prompt Payment-The successful tenderer shall, as a condition of being awarded the contract, be required to demonstrate to the council's satisfaction that all funds due to the tenderer's permitted sub-contractors in respect of these services are paid timeously and that as a minimum invoices rendered by subcontractors shall(unless formally disputed by the tenderer)be paid within 30 days of receipt. The successful tenderer shall also impose this condition on its subcontractors in respect of payments due to any sub-sub-contractors, if any.The Council reserves the right to request copies of insurance certificates from bidders at any point during the contract period. Failure to supply the information within timeframe requested may result in your bid being rejected & the Council proceeding with the procurement exercise to the next appropriate bidder. Additional information pertaining to this contract notice is contained within the Tender documents. Applicants must ensure they read in line with this contract notice.\nThe buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 31864. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343\nCommunity benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/\nA summary of the expected community benefits has been provided as follows:\nCommunity Benefits will apply where bidders have been received over the year a total value of work exceeding 50,000 GBP. At the end of\neach financial year a review of the level of work commissioned will be conducted to determine number of community benefits points that\nwill apply. The supplier will be contacted to agree the community benefit outcomes and delivery method\nAt this point tenderers are to confirm that they agree to the delivery of community benefit outcomes and provide the contact details of the\nindividual who will be responsible for the delivery of any agreed outcomes. The community benefits wish list has been developed to allow communities to make requests directly to companies working in East\nRenfrewshire. Local communities or organisations can submit a request for specific help via our online Community Benefits wish list form.\nSuppliers are actively encouraged to review the Community Benefits wish list and note within their ITT response if they are able to meet\nany of the requests noted by our community groups.\nA link to the community benefits wish list can be located via the following website page: https://www.eastrenfrewshire.gov.uk/procuremenent\n(SC Ref:837803)",
  "initiationType": "tender"
}