Find a TenderAwarded
Published 16 Oct 2024, 17:16 BST

Official UK procurement notice

Provision of Non-Life Insurances

Official notice

Authority: Londonderry Port & Harbour Commissioners trading as Foyle Port·Consortium: 2 public authorities

8 lotsServicesNegotiated procedure with prior call for competition
Budget not disclosedValue not published
Submissions closed 8 Nov 2024awarded 1 Jan 2025
Awarded to CHAUCER SYNDICATES LIMITED +4 more5 awards

What is being bought8 lots · detail below

Published requirement description

Foyle Port invited tenders for the provision of insurance services.

Tenders were sought on the basis of premium levels quoted on a twelve month basis, with the potential option for Foyle Port to extend, on an annual basis, up to a maximum of three (3) years. The contract was divided into eight (8) lots as follows and an Economic Operator could submit tenders, and be awarded contracts, for all or any combination of lots:

Lot 1 - Marine Package Insurance

Lot 2 - Employers Liability

Lot 3 - Business Travel / Personal Accident

Lot 4 - Motor Fleet

Lot 5 - Directors & Officers

Lot 6 - Cyber

Lot 7 - Excess Public Liability

Lot 8 - Excess Employer's Liability

CPV: Accident and health insurance services · Engineering, auxiliary, average, loss, actuarial and salvage insurance services · Insurance services · Liability insurance services · Marine, aviation and other transport insurance services · Motor vehicle insurance services

Lots and requirements (8)Procurement structure

8 lots · no lot values published
Lot #1Marine Package InsuranceAwarded

Marine Package Insurance to include:

  • Material Damage
  • Public Liability / Hull (including Business Interruption & Removal of Wreck)
  • Goods in Transit
  • Engineering Combined
Extensions: The contract will be awarded for a minimum initial period of one (1) year, with the potential option for Foyle Port to extend, on an annual basis, up to a maximum of three (3) years.Second stage: up to 5 candidates invited to tenderVariant bids: not allowed
Lot #2Employers Liability InsuranceAwarded

Employers Liability Insurance

Extensions: The contract will be awarded for a minimum initial period of one (1) year, with the potential option for Foyle Port to extend, on an annual basis, up to a maximum of three (3) years.Second stage: up to 5 candidates invited to tenderVariant bids: not allowed
Lot #3Business Travel / Personal Accident InsuranceAwarded

Business Travel / Personal Accident insurance

Extensions: The contract will be awarded for a minimum initial period of one (1) year, with the potential option for Foyle Port to extend, on an annual basis, up to a maximum of three (3) years.Second stage: up to 5 candidates invited to tenderVariant bids: not allowed
Lot #4Motor Fleet InsuranceAwarded

Motor Fleet Insurance

Extensions: The contract will be awarded for a minimum initial period of one (1) year, with the potential option for Foyle Port to extend, on an annual basis, up to a maximum of three (3) years.Second stage: up to 5 candidates invited to tenderVariant bids: not allowed
Lot #5Directors and Officers InsuranceAwarded

Directors and Officers Insurance

Extensions: The contract will be awarded for a minimum initial period of one (1) year, with the potential option for Foyle Port to extend, on an annual basis, up to a maximum of three (3) years.Second stage: up to 5 candidates invited to tenderVariant bids: not allowed
Lot #6Cyber InsuranceCancelled

Cyber Insurance

Extensions: The contract will be awarded for a minimum initial period of one (1) year, with the potential option for Foyle Port to extend, on an annual basis, up to a maximum of three (3) years.Second stage: up to 5 candidates invited to tenderVariant bids: not allowed
Lot #7Excess Public Liability InsuranceCancelled

Excess Public Liability Insurance

Extensions: The contract will be awarded for a minimum initial period of one (1) year, with the potential option for Foyle Port to extend, on an annual basis, up to a maximum of three (3) years.Second stage: up to 5 candidates invited to tenderVariant bids: not allowed
Lot #8Excess Employer's Liability InsuranceCancelled

Excess Employer's Liability Insurance

Extensions: The contract will be awarded for a minimum initial period of one (1) year, with the potential option for Foyle Port to extend, on an annual basis, up to a maximum of three (3) years.Second stage: up to 5 candidates invited to tenderVariant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
Conditions of participation1
  • Suitability

    Economic Operators must be registered by the appropriate national regulatory body, such as the UK Prudential Regulation Authority/Financial Conduct Authority.

Legal form for consortia
Economic Operators may wish to form a consortium (i.e. a group of suppliers and/or sub-contractors) for this tender process. Economic Operators wishing to apply in this way must complete the relevant sections of the SQ detailing the information required in relation to the consortium (as indicated within the SQ). Each consortium member will be required to contract with Foyle Port on such basis as it considers appropriate, having regard to the nature, size and complexity of the contract. In particular, Foyle Port may require: • some or all consortium members to contract on the basis of joint and several liability; • one consortium member to contract as the prime contractor (with other consortium members entering into direct agreements, collateral warranties or guarantees); or • the consortium to form an incorporated, special purpose vehicle to contract with Foyle Port.
Shortlisting
As set out in the procurement documents.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Negotiated procedure with prior call for competition
Legal basis
CELEX · 32014L0025 Utilities Contracts Regulations 2016 (Directive 2014/25/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
16 Oct 2024, 17:16 BST
Last source update
31 Jan 2025, 15:54 GMT
Authority reference
2024/S 000-033455
FTS notice number
2025/S 000-003346
Classification (CPV)
Accident and health insurance servicesEngineering, auxiliary, average, loss, actuarial and salvage insurance servicesInsurance servicesLiability insurance servicesMarine, aviation and other transport insurance servicesMotor vehicle insurance services
Delivery area
Northern Ireland (UKN0A)
Official registry OCID
ocds-h6vhtk-04ad10 Find a Tender
Contract terms summary

As set out in the procurement documents.

Review and risk notes
Review procedure

Foyle Port will incorporate a minimum 10 calendar day standstill period at the point information on the award of contract is communicated to all bidders. The standstill period provides time for unsuccessful bidders to challenge the award decision before the contract is entered into. The Utilities Contracts Regulations 2016 (as amended) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (Northern Ireland).

Publisher note: This process is being conducted competitively in accordance with the Utilities Contracts Regulations 2016 (as amended). The procedure to be followed for this procurement is the Negotiated Procedure with a prior call for competition (Regulation 47). Economic Operators who wish to participate in this procurement are required to email [email protected] to request provision of the procurement documents and to provide details of their contact point, together with an email address and telephone number. Economic Operators who fail to provide their details to Foyle Port in this manner will not receive any clarifications or updated information provided by Foyle Port during the procurement process. All discussions and correspondence will be deemed strictly subject to contract until a formal contract is entered into. The formal contract shall not be binding until it has been signed and dated by the duly authorised representatives of both parties. Further details will be provided by Foyle Port in due course. Subject to a sufficient number of satisfactory responses being received, a maximum of the top 5 ranked Economic Operators for each Lot will be invited to the tender stage of this process, provided that Foyle Port, acting at its discretion, reserves the right to invite less than 5 Economic Operators to tender. The costs of responding to this notice and participation in the process will be borne by each Economic Operator.

How it was run

Official notice
Run through: portal not identified
Language: EN
Submission deadline
8 Nov 2024, 17:00 GMT
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Participation fee
document
Bid validity
180 days from the deadline
Deposits and guarantees

Foyle Port reserves the right to require bonds, deposits, guarantees or other forms of undertaking or security to ensure proper contractual performance.

Detailed submission instructions & authority contactsFrom official release

Timeline

8 Nov 2024 → 31 Jan 2025 · 3 dates
  1. Submission deadline
    8 Nov 2024, 17:00 GMT
  2. Invitations to tender expected
    15 Nov 2024
  3. Notice published
    31 Jan 2025, 15:54 GMT

Notice history

2 events · 2 releases on Find a Tender · since 31 Jan 2025
  1. Status changed to complete
    31 Jan 2025, 15:54 GMT
  2. Buyer details updated
    31 Jan 2025, 15:54 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 5
Bids received 7
Contracts signed 5latest 1 Jan 2025

Contracts

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Marine Package Insurance2bids · 2 electronic———
2 · Employers Liability Insurance2bids · 2 electronic———
3 · Business Travel / Personal Accident Insurance1bids · 1 electronic———
4 · Motor Fleet Insurance1bids · 1 electronic———
5 · Directors and Officers Insurance1bids · 1 electronic———

Contracting authority & participating public bodies

2 public bodies on the notice

Londonderry Port & Harbour Commissioners trading as Foyle Port

Contracting authorityPort-related activities Port Road, LONDONDERRY, Northern Ireland, BT476FLContact email, phone

Consortium members and other public bodies

Dispute resolution & review bodies

  • High Court of Justice in Northern IrelandReview body BelfastContact email

Bidders & participating suppliers

5 commercial parties on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria