Find a TenderClosed
Published 4 Nov 2022, 12:45 GMT

Official UK procurement notice

Provision of Non-Life Insurances

Official notice

Authority: Londonderry Port & Harbour Commissioners trading as Foyle Port

8 lotsServicesNegotiated procedure with prior call for competition
Budget not disclosedValue not published
Submissions closed 21 Nov 2022
Lots 8see the lot list below

What is being bought8 lots · detail below

Published requirement description

LPHC is inviting tenders for the provision of insurance services. Tenders are sought on the basis of premium levels quoted on a twelve month basis, with the potential option for LPHC to extend, on an annual basis, up to a maximum of three (3) years. The contract is divided into eight (8) Lots, and Economic Operators can submit tenders, and be awarded contracts, for all or any combination of Lots.

CPV: Accident and health insurance services · Engineering, auxiliary, average, loss, actuarial and salvage insurance services · Insurance services · Liability insurance services · Marine, aviation and other transport insurance services · Motor vehicle insurance services

Lots and requirements (8)Procurement structure

8 lots · no lot values published
Lot #1Marine Package Insurance

Marine Package Insurance to include:

  • Material Damage
  • Public Liability/Hull (Including Business Interruption and

Removal of Wreck)

  • Goods in Transit
  • Engineering Combined
Extensions: The contract will be awarded for a minimum initial period of one (1) year, with the potential option for LPHC to extend, on an annual basis, up to a maximum of three (3) years.Second stage: up to 5 candidates invited to tenderVariant bids: not allowed
Lot #2Employer's Liability Insurance

Employer's Liability Insurance

Extensions: The contract will be awarded for a minimum initial period of one (1) year, with the potential option for LPHC to extend, on an annual basis, up to a maximum of three (3) years.Second stage: up to 5 candidates invited to tenderVariant bids: not allowed
Lot #3Business Travel/Personal Accident Insurance

Business Travel/Personal Accident Insurance

Extensions: The contract will be awarded for a minimum initial period of one (1) year, with the potential option for LPHC to extend, on an annual basis, up to a maximum of three (3) years.Second stage: up to 5 candidates invited to tenderVariant bids: not allowed
Lot #4Motor Fleet Insurance

Motor Fleet Insurance

Extensions: The contract will be awarded for a minimum initial period of one (1) year, with the potential option for LPHC to extend, on an annual basis, up to a maximum of three (3) years.Second stage: up to 5 candidates invited to tenderVariant bids: not allowed
Lot #5Directors and Officers Insurance

Directors and Officers Insurance

Extensions: The contract will be awarded for a minimum initial period of one (1) year, with the potential option for LPHC to extend, on an annual basis, up to a maximum of three (3) years.Second stage: up to 5 candidates invited to tenderVariant bids: not allowed
Lot #6Cyber Insurance

Cyber Insurance

Extensions: The contract will be awarded for a minimum initial period of one (1) year, with the potential option for LPHC to extend, on an annual basis, up to a maximum of three (3) years.Second stage: up to 5 candidates invited to tenderVariant bids: not allowed
Lot #7Excess Public Liability Insurance

Excess Public Liability Insurance

Extensions: The contract will be awarded for a minimum initial period of one (1) year, with the potential option for LPHC to extend, on an annual basis, up to a maximum of three (3) years.Second stage: up to 5 candidates invited to tenderVariant bids: not allowed
Lot #8Excess Employer's Liability Insurance

Excess Employer's Liability Insurance

Extensions: The contract will be awarded for a minimum initial period of one (1) year, with the potential option for LPHC to extend, on an annual basis, up to a maximum of three (3) years.Second stage: up to 5 candidates invited to tenderVariant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
Conditions of participation1
  • Suitability

    Economic Operators must be registered by the appropriate national regulatory body, such as the UK Prudential Regulation Authority / Financial Conduct Authority.

Legal form for consortia
Economic Operators may wish to form a consortium (i.e. a group of suppliers and/or sub-contractors) for this tender process. Economic Operators wishing to apply in this way must complete the relevant sections of the SQ detailing the information required in relation to the consortium (as indicated within the SQ). Each consortium member will be required to contract with LPHC on such basis as it considers appropriate, having regard to the nature, size and complexity of the contract. In particular, LPHC may require: • some or all consortium members to contract on the basis of joint and several liability; • one consortium member to contract as the prime contractor (with other consortium members entering into direct agreements, collateral warranties or guarantees); or • the consortium to form an incorporated, special purpose vehicle to contract with LPHC.
Shortlisting
As set out in the procurement documents.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Negotiated procedure with prior call for competition
Legal basis
CELEX · 32014L0025 Utilities Contracts Regulations 2016 (Directive 2014/25/EU)
Procurement category
Services
Notice status
Closed
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
4 Nov 2022, 12:45 GMT
Last source update
4 Nov 2022, 12:45 GMT
FTS notice number
2022/S 000-031221
Classification (CPV)
Accident and health insurance servicesEngineering, auxiliary, average, loss, actuarial and salvage insurance servicesInsurance servicesLiability insurance servicesMarine, aviation and other transport insurance servicesMotor vehicle insurance services
Delivery area
Northern Ireland (UKN0A)
Official registry OCID
ocds-h6vhtk-037f28 Find a Tender
Contract terms summary

As set out in the procurement documents.

Review and risk notes
Review procedure

LPHC will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to all Economic Operators. The standstill period provides time for unsuccessful Economic Operators to challenge the award decision before the contracts are entered into. The Utilities Contracts Regulations 2016 (as amended) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (Northern Ireland).

Publisher note: This process is being conducted competitively in accordance with the Utilities Contracts Regulations 2016 (as amended). The procedure to be followed for this procurement is the Negotiated Procedure with a prior call for competition (Regulation 47). Economic Operators who wish to participate in this procurement are required to email [email protected] to request provision of the procurement documents and to provide details of their contact point, together with an email address and telephone number. Economic Operators who fail to provide their details to LPHC in this manner will not receive any clarifications or updated information provided by LPHC during the procurement process. All discussions and correspondence will be deemed strictly subject to contract until a formal contract is entered into. The formal contract shall not be binding until it has been signed and dated by the duly authorised representatives of both parties. Further details will be provided by LPHC in due course. Subject to a sufficient number of satisfactory responses being received, a maximum of the top 5 ranked Economic Operators for each Lot will be invited to the tender stage of this process, provided that LPHC, acting at its discretion, reserves the right to invite less than 5 Economic Operators to tender. The costs of responding to this notice and participation in the process will be borne by each Economic Operator.

How it was run

Official notice
Submission deadline
21 Nov 2022, 17:00 GMT
Submission channel
{"written"}
Accepted languages
en
Participation fee
document
Bid validity
180 days from the deadline
Deposits and guarantees

LPHC reserves the right to require bonds, deposits, guarantees or other forms of undertaking or security to ensure proper contractual performance.

Timeline

4 Nov 2022 → 21 Nov 2022 · 2 dates
  1. Notice published
    4 Nov 2022, 12:45 GMT
  2. Submission deadline
    21 Nov 2022, 17:00 GMT

Contracting authority & participating public bodies

Londonderry Port and Harbour Commissioners trading as Foyle Port

Contracting authorityPort-related activities Port Road, Lisahally, LONDONDERRY, Northern Ireland, BT476FLContact name, email Published organisation website ↗

Dispute resolution & review bodies

  • High Court of Justice in Northern IrelandReview body Belfast

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria