Official UK procurement notice
Provision of Medical Support for Scarborough Open Air Theatre, Scarborough Spa, Whitby Pavilion and Other Events (102-NYC-CD)
Authority: The North Yorkshire Council (Local council)
What is being bought
Published requirement descriptionNorth Yorkshire Council is looking to establish a framework agreement with a provider for medical cover during events at Scarborough Open Air Theatre, Scarborough Spa, Whitby Pavilion and other events.
The framework will be for a duration of 4 years starting on 1st April 2026.
CPV: Event services · Health services · Paramedical services
How this framework works
From the published notice- Places
- up to 1 suppliers · 12 bids received (12.0 per place) · 1 appointed (full)
The lotProcurement structure
single lot · value publishedLot #1North Yorkshire Council hosts a variety of events throughout the year at a number of…AwardedPublished value£550,000
North Yorkshire Council hosts a variety of events throughout the year at a number of venues. Delivery of this service will primarily be in Scarborough and Whitby but could be required across other areas of the county on an ad hoc basis.
The aim for this service is to ensure that there is an appropriate level of medical, first aid and ambulance provision at an event to keep attendees safe and minimise the impact on local NHS services.
The provider will be required to:
- Undertake a medical, ambulance and first aid assessment.
- Produce a medical staffing plan prior to each event to ensure that staff are deployed appropriately
- Provide medical provision for the full duration of each event, including build up and derig.
This notice sets out the intention to conclude a competitive process and award a framework agreement to a single supplier for provision of Event Medical Services. The framework will be in place for a duration of 4 years from 1st April 2026 to 31st March 2030 and will be used by North Yorkshire Council only. The maximum framework value will be £550,000. Additional information: This procurement is a Competitive Process to establish a single-supplier framework.
This is a Provider Selection Regime (PSR) Contract Notice. The awarding of this contract is subject to the Health Care Services (Provider Selection Regime) Regulations 2023. For the avoidance of doubt, the provisions of the Public Contracts Regulations 2015/Procurement Act 2023 do not apply to this award.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (5)
- Quality and Innovation: 33%
- Improving Access, Reducing Health Inequalities and Facilitating Choice: 27%
- price: 30%
- Social Value: 5%
- Integration, Collaboration and Service Sustainability: 5%
Published award criteria (5)
- Quality and Innovation: 33
- Integration, Collaboration and Service Sustainability: 5
- Improving Access, Reducing Health Inequalities and Facilitating Choice: 27
- Social Value: 5
- Price: 30
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
- “Provision of Medical Support for Scarborough Open Air Theatre,…” is a framework: the contest is a place on its panel, up to 1 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 29 Aug 2025, 12:32 BST
- Last source update
- 13 Jan 2026, 09:27 GMT
- Award evaluation window
- 1 Oct 2025 – …
- Authority reference
102056- FTS notice number
2026/S 000-002486- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05905eFind a Tender
Publisher note: This is a Provider Selection Regime (PSR) intention to award notice. The awarding of this framework agreement is subject to the Health Care Services (Provider Selection Regime) Regulations 2023. For the avoidance of doubt, the provisions of the Procurement Act 2023 do not apply to this award. The standstill period begins on the day after the publication of this notice. Representations by providers must be made to the relevant authority by Monday 15th December 2025. This framework agreement has not yet been formally concluded; this notice serves as an intention to establish the framework agreement under the PSR. The key criteria were considered within the award criteria which were laid out in the tender documents, the key criteria formed the basis for the evaluation questions that were asked. Any written representations should be sent to Louisa Cordon ([email protected]). The award decision makers for this process were North Yorkshire Council's Procurement Assurance Board, Assistant Director - Culture and Leisure and Assistant Director - Resources. No conflicts of interest were identified for any of the individuals involved in this procurement process.
How it was run
Official notice- Appointment period ends
- 1 Oct 2025, 12:00 BST
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
- Bids opened
- 1 Oct 2025, 12:00 BST
Timeline
1 Oct 2025 → 13 Jan 2026 · 3 dates- Admission / appointment period ends393 days ago · period end, not a bid countdown1 Oct 2025, 12:00 BST
- Bids opened393 days ago1 Oct 2025, 12:00 BST
- Notice published289 days ago13 Jan 2026, 09:27 GMT
Notice history
1 event · 3 releases on Find a Tender- Status changed to complete3 Dec 2025, 17:10 GMT
Published amendments (1)
This is a Provider Selection Regime (PSR) confirmation of contract award notice. This contract has been awarded under the Health Care Services (Provider Selection Regime) Regulations 2023. For the avoidance of doubt, the provisions of the Procurement Act 2023 do not apply to this award. This contract has now been formally awarded using the competitive process. The contract was awarded on 12th Janu…
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
Provision of Medical Support for Scarborough Open Air Theatre, Scarborough Spa, Whitby Pavilion and Other Events
- Signed
- 1 Dec 2025
- Value
- £550,000
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 12bids | — | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- High Court of England and WalesReview body
Framework contractors & participating bidders
1 commercial party on the notice- CIPHER Medical Consultancy LimitedFramework contractor
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria