Official UK procurement notice
PROVISION OF MARQUEE, TEMPORARY STRUCTURES AND EQUIPMENT HIRE, WITH ASSOCIATED SERVICES - University of Aberdeen
Authority: University of Aberdeen (Education)
What is being bought
Published requirement descriptionAward of contract for provision of Marquee, Temporary Structures and Equipment Hire with Associated Services for events held by the University of Aberdeen such as graduations, freshers fairs etc.
CPV: Event services
The lotProcurement structure
single lot · no lot value publishedLot #1Award ofcontract for the provision of marquee, temporary structures and equipment hire…AwardedRenewal
Award ofcontract for the provision of marquee, temporary structures and equipment hire with associated services for an initial term of 3 years with 4 possible extensions periods, each of 1 year, subject to mutual agreement.
The University utilises marquees to hold events during the course of the academic year. The primary use is for set activities such as for Graduation twice per year and also for May Festival, Freshers’ Week and other high profile University events.
In addition, there are other ad hoc and special events which are organised throughout the year and overall activities therefore vary from year to year. Activities taking place within the marquees include catered events (both hot and cold), drinks receptions, meals/dinners, performances / music and student activities such as Freshers’ Fayres.
The University may vary the marquee requirements based on the type of event, as institutional or event needs change and would discuss these with the Supplier at the earliest possible opportunity. Any changes to requirements or additional works will be confirmed in writing and a fresh quote requested for the change in services.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Technical: 50%
- price: 50%
Published award criteria (2)
- Technical: 50
- Price: 50
- Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 28 Aug 2024, 16:26 BST
- Last source update
- 11 Apr 2025, 16:29 BST
- Award evaluation window
- 25 Sept 2024 – …
- Authority reference
AU23/57- FTS notice number
2025/S 000-014759- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04961cFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
Publisher note: (SC Ref:796218)
How it was run
Official notice- Submission deadline
- 25 Sept 2024, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Participation fee
- document
- Bid validity
- 90 days from the deadline
- Bids opened
- 25 Sept 2024, 12:00 BST
Timeline
25 Sept 2024 → 11 Apr 2025 · 3 dates- Submission deadline25 Sept 2024, 12:00 BST
- Bids opened25 Sept 2024, 12:00 BST
- Notice published11 Apr 2025, 16:29 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete11 Apr 2025, 16:29 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Esslemont MarqueesSME | £315,000 † | — | Awarded |
Contracts
Contract 014759-2025-AU23/57-1 · Esslemont MarqueesSME
- Signed
- 11 Apr 2025
- Value
- £315,000
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 1bids · 1 electronic · 1 from abroad | 1 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Aberdeen Sherriff CourtReview body
Bidders & participating suppliers
1 commercial party on the notice- Esslemont MarqueesAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Technical selection criteria
- Economic and financial selection criteria